1. Tender Briefing Session COR34/2016
The appointment of a panel of service providers
for
the provision of IT professional services for a period
of four years at Airports Company South Africa.

2. AGENDA 1. Welcome 2. Introductions (ACSA’s Team only)
3. Tender Document Structure / Pack
4. Tender Important Dates
5. Tender Administrative Requirements
Mandatory Requirements
Returnable Documents
Submission Check List
Amendment to tender Documents
6. Tender Scope of Work
7. Tender Evaluation Process
8 Technical Evaluation Criteria
9. Submission Instructions
10. Questions

3. Tender Important Dates
Description
09 Jan 2017
Optional Briefing Session
16 Jan 2017
Enquiries-closing date of 1st Q & A
27 Jan 2017
Enquiries-closing date of 2nd Q & A
3rd Feb 2017
Tender closing date
Enquiries Contact : Please direct all tender related queries to:

4. Tender Document Structure / Pack
Main Tender Document

5. Mandatory Returnable Documents / Tender Administrative Requirements
MANDATORY RETURNABLE DOCUMENTS AND INFORMATION
SUBMITTED [Yes/No] 
Location
File no.
Briefing Session Form
File no. 2
Bidders must have a minimum of five (5) years proven experience in providing the required services;
Letters of references confirming bidder’s relevant experience in the categories that they are responding to.
Bidder’s proof of registration on the National Treasury Central Supplier Database (CSD).
Bidder’s proposal in support of ACSA’s transformation policy.
Bidder’s acceptance of this Request for Proposal terms and conditions of bid
Bidders valid and original Tax Clearance Certificate;
Bidders proof of relevant B-BBEE certificate;
Letter of good standing in Safety compliance from the department of Labour;

6. Mandatory Submission Format / Tender Check List

7. Mandatory Submission Format / Tender Check List - File 2

8. Mandatory Submission Format / Tender Check List – File 3, 4 & 5
Proposal Submission File no. 5 – Response to Section A: Adding Service Providers on the existing panel of Service Providers (Phase 1) should read Response to Section B: Appointing new Panel of Service Providers.

9. TENDER SCOPE OF WORK
Section A – Adding Service Providers on the existing panel of Service Providers (Phase 1)
Clarification:
Only one CV is required per role, the Resource CV Response Template should be used for all CV’s.
Administrative Requirements
Bidders must have a minimum of five (5) years proven experience in providing the required services;
Functional and Technical Requirements
Functional/Technical evaluation threshold is 75%.
Evaluation Criteria
Section 3 (Bidder’s human resources Professional Certification) and Section 4 (Bidder’s human resources Formal Qualification) indicates that “The score is allocated per CV (2 per role) “, this does not mean that two CV’s are required, the score for each CV will be multiplied by 2 to cater for the minimum and maximum points.

10. Section B – Appointing new Panel of Service Providers.
TENDER SCOPE OF WORK
Section B – Appointing new Panel of Service Providers.
Clarification:
Only one CV is required per role, the Resource CV Response Template should be used for all CV’s.
Resources consent should be obtained for every CV submitted, the “Cor Annexure C IT Panel Phase 2 - Resources Consent Letter” refers to COR37/2016, this should be COR34/2016, the updated document will be distributed to all bidders.
Administrative Requirements
Bidders must have a minimum of five (5) years proven experience in providing the required services, these services should have been conducted without interruption for the last (5) years;
Functional and Technical Requirements
Functional/Technical evaluation threshold is 70%.
Evaluation Criteria
Section 3 and 4 - In cases where the formal qualifications and professional/technical certifications were not requested, every bidder will be allocated minimum points.
Section 5 - The turnaround times will be included on all successful bidder’s resourcing agreement based on their tender response.

11. Section B – Appointing new Panel of Service Providers.
TENDER SCOPE OF WORK
Section B – Appointing new Panel of Service Providers.
Clarification:
Annexure A2: Planning and Control Category has a role “4. IT Asset Controller” however under the Cor Annexure E2 IT Panel Phase 2 - Planning & Control Role Profiles document (page 7) the job profile listed is for “IT Commercialisation Specialist”. The job profile for IT Asset Controller was not included. The updated Cor Annexure E2 IT Panel Phase 2 - Planning & Control Role Profiles_v2 will be distributed to all bidders.

12. Tender Evaluation Process

13. TENDER TECHNICAL EVALUATION CRITERIA
Section A – Adding Service Providers on the existing panel of Service Providers (Phase 1)

14. TENDER TECHNICAL EVALUATION CRITERIA
Section B – Appointing new Panel of Service Providers.

15. Tender Submission Instructions
Bid documents must be submitted on or before 12H00 on the 3rd February 2017

16. QUESTION & ANSWERS
Questions

17. END OF BRIEFING SESSION
THANK YOU & GOOD LUCK