1. 2016/17 Grants Programme Supplier Briefing
Commercial Briefing
26th July 2016
Title slide of presentation.

2. 1. Introductions - MOJ Contract and Commercial Management (CCM)
Points of contact:
Ahmed Choudhry – Priority Programme, CCM
Other useful contact numbers:
esourcing helpline:

3. Agenda Points of contact Procurement Process
Stages of Grant Application Process
Minimum Criteria (Technical Envelope)
Grant Application Process – Key Points
Advertisement of Grant Opportunity
eSourcing portal
Timescales

4. 2. Procurement Process
Grants will only be allocated following a competitive process to determine the best solution for NOMS. It will follow a similar process to more formal competitions and is designed to encourage maximum participation by the voluntary sector and potential partners.
It is a fair, open and transparent process consistent with our wider public sector obligations.
The application comprises the following documents:
- The Instructions and Information document;
- Descriptive Document;
- The esourcing Supplier Guides;
- The Online Application form (RFP Questions – evaluation questions); and
- The MoJ model Grant Agreement.

5. 3. Stages of the Grant Application Process
“Qualification Envelope” – First, suppliers to answer these questions satisfactorily in order to be eligible to receive a grant. These are basic and simple questions to assess whether suppliers meet the minimum requirement.
“Technical Envelope” – Secondly, answer the technical and commercial evaluation questions, which are linked with the award criteria:

6. 4. Minimum Criteria (Technical Envelope)

7. 5. Grant Application Process – Key Points
It is important that suppliers state clearly which of the 12 themes they are bidding for.
All milestones, deliverables and costs must be stated clearly.
Total funding available for 12 themes is £1.7 million to be paid in financial year 2016/17
not split by theme
New minimum standards for government grants effective September 2016
includes requirement to compete requirements, comply with governance requirements and put in place comprehensive grant agreements

8. 6. Advertisement of Grant Opportunity
This opportunity has been advertised on:
Contract Finder (
Cink ( and
Bravo Portal Public Sector wider suppliers’ opportunities

9. 7. eSourcing portal
The Ministry of Justice esourcing portal is a web-based application that enables and provides a simple, secure and efficient means of managing the sourcing process, through to evaluation and contract management over the internet.
The portal helps both the Ministry of Justice and suppliers alike by:
Providing an efficient, simple and auditable means for managing tendering and contract management activities
Improving visibility of sourcing activities
Increasing opportunities for suppliers to interact with the Ministry of Justice
Working openly, collaboratively and ensuring fair and open competition
A user guide is available to support you, and the eSourcing helpdesk will also be able to assist you with using the portal. All guidance documents published on Contract Finder and available through the e-sourcing portal.

10. 8. Timescales Milestone Date
Issue advert and open online application process
Friday, 22nd July 2016
Deadline for submission of clarification questions
Friday,19th August 2016, 10:00
RFP Submission deadline
Friday, 19th August 2016 ,12:00 noon
Evaluation
By Monday 5th September 2016
Clarification interviews, if required
w/c 5th September 2016
Expected date of award
19th September 2016
Grant Signature
28th September 2016
Service Commencement
3rd October 2016