1. General Adult Education and
Integrated English Literacy & Civics Education
FY 2018 Grant Application
Technical Assistance Workshop

2. Technology Requirements and Additional Items of Importance
In the next minutes, I will show you several things we want you to be aware of, given the nature of the online applications and what’s required to not only access, but navigate through the forms, make your entries, and submit your final application.
Given the breif time that I have, this is not a training on technology, but rather the intent is to help make you aware of the various requirements and point out areas you may want to become more familiar.

3. FY 2018 Grant Application Technical Assistance Workshop
Overview of Technology Requirements
Hardware and Application Access
[ 1 ] PC Computer
[ 2 ] Adobe Reader
[ 3 ] Dropbox Access

4. FY 2018 Grant Application Technical Assistance Workshop
Overview of Technology Requirements
Hardware and Application Access
[ 1 ] PC Computer
Windows and Internet Access
[ 2 ] Adobe Reader
[ 3 ] Dropbox Access

5. FY 2018 Grant Application Technical Assistance Workshop
Overview of Technology Requirements
Hardware and Application Access
[ 1 ] PC Computer
Windows and Internet Access
Download free at:
[ 2 ] Adobe Reader
[ 3 ] Dropbox Access

6. FY 2018 Grant Application Technical Assistance Workshop
Adobe Reader
Download free at:
Click to Begin Installation

7. FY 2018 Grant Application Technical Assistance Workshop
Overview of Technology Requirements
Hardware and Application Access
[ 1 ] PC Computer
Windows and Internet Access
Download free at:
[ 2 ] Adobe Reader
Create a free account at: Dropbox.com
[ 3 ] Dropbox Access

8. FY 2018 Grant Application Technical Assistance Workshop
Dropbox
Create a free account at: Dropbox.com
Click to Create an Account

9. FY 2018 Grant Application Technical Assistance Workshop
Dropbox Use
Application and Document Submissions
Send an to and request a Dropbox secure portal link when files are ready to upload.
Additional details about the process for requesting a secure Dropbox folder is presented later in this workshop and provided in the Instructions and General Information for All Grants document.

10. FY 2018 Grant Application Technical Assistance Workshop
Overview of Hardware, Software, and Application Access Requirements
Access the grant applications and support documents
[ 1 ] PC Computer
Navigate within the grant applications
[ 2 ] Adobe Reader
Upload the grant applications and support documents
[ 3 ] Dropbox Access

11. FY 2018 Grant Application Technical Assistance Workshop
Preparing to Access the Grant Applications and Support Documents
Clear Your Computer’s Cache
The cache (pronounced "cash") is a space in a computer's hard drive and memory where internet browsers automatically save copies of previously visited web pages.
Clear to ensure the most up-to-date information displays

12. FY 2018 Grant Application Technical Assistance Workshop
Clear Your Computer’s Cache
Identify what internet browser and version of that internet browser you are using.
Most common:
Google Chrome
Microsoft Internet Explorer

13. FY 2018 Grant Application Technical Assistance Workshop
Identify Internet Browser Version
Google Chrome Example

14. FY 2018 Grant Application Technical Assistance Workshop
Identify Internet Browser Version
Microsoft Internet Explorer Example

15. FY 2018 Grant Application Technical Assistance Workshop
Clear Your Computer’s Cache
Websites with Directions
Google Chrome
Internet Explorer
Additional directions available by using the Help menu option within an internet browser program and searching for clearing cache.

16. FY 2018 Grant Application Technical Assistance Workshop
Clear Your Computer’s Cache
Google Chrome Example
Google Chrome
Open Chrome.
On your browser toolbar, click More .
Point to More tools, and then click Clear browsing data.
In the "Clear browsing data" box, click the checkboxes for Cookies and other site and plug-in data and Cached images and files.
Use the menu at the top to select the amount of data that you want to delete. Choose beginning of time to delete everything.
Click Clear browsing data.
Microsoft Internet Explorer
To delete the files in the Temporary Internet Files folder yourself, follow the steps for your version of Windows.
Click Start
Click Control Panel
Click Network and Internet
Click Internet Options
Click the General tab
Click Delete under Browsing history
Click Delete all
Click Yes to confirm you want to delete this information
Click OK

17. FY 2018 Grant Application Technical Assistance Workshop
Clear Your Computer’s Cache
Microsoft Internet Explorer Example

18. FY 2018 Grant Application Technical Assistance Workshop
Accessing the Grant Application and Support Documents
Navigate to tcsg.edu
Click “Grant Notice Link Here” to Access FY 2018 Grant Application and Support Documents

19. FY 2018 Grant Application Technical Assistance Workshop
Adult Education Grant Notice
Announcement on tcsg.edu Home Page

20. FY 2018 Grant Application Technical Assistance Workshop
Adult Education Grant Notice
Announcement on tcsg.edu Home Page

21. FY 2018 Grant Application Technical Assistance Workshop
Request for Application (RFA) FY 2018
This is the page that has all the forms necessary to apply for the General Adult Education Grant and the Integrated English Literacy & Civics Education (IELCE) Grant. Please note, there are 6 forms that must be submitted in completion for an applicant to be considered for funding under these grants.
Click the link for the grant application you want to view.

22. FY 2018 Grant Application Technical Assistance Workshop
Downloading the Grant Application
Click the download arrow to download a copy of the application.

23. FY 2018 Grant Application Technical Assistance Workshop
Navigating within the Grant Application
Accessing and Using Navigation Controls
Page Up
Page Down
Top of Doc
Bottom of Doc
Making Entries and Selections
Text and numerical entry fields (boxes)
Checkboxes
Dropdown menu selections
Radio Buttons

24. FY 2018 Grant Application Technical Assistance Workshop
Navigating within the Grant Application
Accessing and Using Navigation Controls
Click “View”
Click “Toolbars”
Click “Page Navigation”

25. FY 2018 Grant Application Technical Assistance Workshop
Navigating within the Grant Application
Accessing and Using Navigation Controls
Right click the Navigation Bar
Select the Navigation Controls wanted

26. FY 2018 Grant Application Technical Assistance Workshop
Navigating within the Grant Application
Tabbing – move sequential from field to next entry field in the application
Point and Click – move to a specific entry field in the application

27. FY 2018 Grant Application Technical Assistance Workshop
Navigating within the Grant Application
Entry Fields
Text and numerical boxes, or entry fields

28. FY 2018 Grant Application Technical Assistance Workshop
Navigating within the Grant Application
Entry Fields
Drop down selection list

29. FY 2018 Grant Application Technical Assistance Workshop
Navigating within the Grant Application
Entry Fields
Checkboxes

30. FY 2018 Grant Application Technical Assistance Workshop
Navigating within the Grant Application
Entry Fields
Radio buttons

31. FY 2018 Grant Application Technical Assistance Workshop
Navigating within the Grant Application
Entry Fields
Clear Page button

32. FY 2018 Grant Application Technical Assistance Workshop
Navigating within the Grant Application
Entry Fields
Digital Signature (later today…)

33. FY 2018 Grant Application Technical Assistance Workshop
Other Items of Importance
Grant Application and Assurance Document
Creating and inserting a digital signature
File Management
Requirements for naming and saving files for submission
Dropbox
Navigation basics
Uploading files

34. FY 2018 Grant Application Technical Assistance Workshop
Submitting Questions, Reading Responses
Online Question Submission Form Website
questions to for feedback.
Responses to Questions Website

35. FY 2018 Grant Application Technical Assistance Workshop
Creating a Digital Signature

36. FY 2018 Grant Application Technical Assistance Workshop
Inserting a Digital Signature
Digital Signature Entry Field

37. FY 2018 Grant Application Technical Assistance Workshop
Inserting a Digital Signature
Anywhere In a Document

38. FY 2018 Grant Application Technical Assistance Workshop
File Management
Converting Files to PDFs – MS Word File Example
Only PDF and MS Excel files will be accepted.
1. Click “File”
2. Click “Save As”
3. Click “Save as type:”
4. Select “PDF”

39. FY 2018 Grant Application Technical Assistance Workshop
File Management
Naming Supporting Documentation
Supporting Documentation Examples
Memoranda of Understanding
Program Personnel & Class Schedule
Recruitment & Retention Plan
Naming Convention for Filenames:
question#_documentname
Do not include any spaces in the filename
Examples: Question5.1_Recruitment_Retention, Question5.2_Program_Personnel_Retention_Plan

40. FY 2018 Grant Application Technical Assistance Workshop
Uploading a File to Dropbox
1. Navigate to Dropbox
2. Login to the account you created
3. Click the folder with “rfa” in title
4. Click the file upload icon

41. FY 2018 Grant Application Technical Assistance Workshop
Uploading a File to Dropbox
1. Dropbox will display its “Upload to Dropbox” window
2. Click the “Choose files” button to begin the file selection and upload process

42. FY 2018 Grant Application Technical Assistance Workshop
Uploading a File to Dropbox
1. Navigate to where the file(s) are located on your computer
2. Click the file you want to upload
3. Click the “Open” button

43. FY 2018 Grant Application Technical Assistance Workshop
Uploading a File to Dropbox
1. Verify the name of the file you want to upload displays in the upload window
2. Click the “Done” button to begin the upload to Dropbox process

44. FY 2018 Grant Application Technical Assistance Workshop
Uploading a File to Dropbox
More than one file may be selected to upload.
Click the “Add more files” button to use that option.

45. FY 2018 Grant Application Technical Assistance Workshop
Uploading a File to Dropbox
Once a file is upload, it’s filename will display (example “Chrysanthemum.jpg”)
Double-click a file name to view a file that was uploaded (optional)

46. FY 2018 Grant Application Technical Assistance Workshop
Viewing a File Uploaded to Dropbox
After viewing file, click the back arrow (left facing arrow) to return to the list of files that have been uploaded

47. FY 2018 Grant Application Technical Assistance Workshop
Required Application(s) and Documents to Submitt
Application Forms for All Grant Applications > The grant application itself
Assurances and Federal Forms for All Applications> Assurances Non Construction Programs SF 424B
Assurances and Federal Forms for All Applications> Certification Regarding Lobbying
Assurances and Federal Forms for All Applications> Disclosure of Lobbying Activities SF-LLL
Assurances and Federal Forms for All Applications> RFA Assurances FY2018
Budget Documents/Instructions and Reference > The Administrative Cost Form (as applicable)
Budget Forms for Adult Education General Grant
FY2018 Federal 231 ABE ESL Budget Forms
FY2018 Federal 225 Institutionalized Budget Forms 
FY2018 Federal 223 Professional Development Budget Forms 
FY2018 State Budget Forms 
Budget Forms for Integrated English Literacy and Civics Education Grant
FY2018 Federal 243 IELCE Budget Forms 
FY2018 Federal 223 Professional Development Budget Forms
FY2018 State Budget Forms

48. FY 2018 Grant Application Technical Assistance Workshop
Submitting Questions, Reading Responses
Online Question Submission Form Website
questions to for feedback.
Responses to Questions Website