1. Sample Registration - Introduction
Core LIMS Training:
Sample Registration - Introduction
(Non Chemical Structure)
Note: See Compound Registration slides if you have sample types with chemical structures

2. Course Topics Sample Registration Understanding Samples
Understanding Lots
Understanding Containers
What is Sample Registration
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3. Chapter Overview
This is a generic Training module and will focus on common ways to register Non-Chemical Samples
The examples in this chapter will demonstrate registering Samples of type Enzyme, however any sample type can apply:
Proteins
Clinical Samples
Ingredients
Cell Lines
Antibodies
Plasmids
More than one type of Sample can be registered
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4. Samples, Lots and Containers
Sample: Parent level concept of entities that can be registered, tracked, and utilized in experiments; This is the “blueprint” for the house
Lot: A distinct child of a sample that can be associated to containers and used in experiments; This is each physical construction of the house from the same blueprint
Container: Object that can store sample_lots and contains one or multiple container cells; This is the land plot that holds the house
Samples, lots, and containers are all equivalent super types
There are separate records for each of them, but related records can be easily found through hyperlinks
There can be one or more lots for a given sample
A given lot can be stored in one or more containers
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5. Example Attributes & Associations
Sample
Lot
Container
Scientific name, genus, or species
Date scientist made or collected the lot
Amount/Units
Patient information (name, gender, race, age)
Date purchased or received from vendor
Concentration/Units
Scientific registry numbers (e.g. CAS)
Vendor catalog number
Number of wells
Chemical structure or formula
Scientist who made lot
Tare
Calculated properties
Supporting characterization data
Amino acid or nucleic acid sequence
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6. What is Sample Registration?
Method of entering information related to samples and lots into the corporate database
Creates a unique corporate ID
A validation check can be configured to be automatically performed to be sure the sample is unique and has not been previously registered
Not a method to enter information from experiments
Experiment data is entered through a separate process and will be linked through sample identifiers
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7. Sample Registration Continued…
Depending on Corporate rules, registered samples may exist physically or virtually
There are multiple ways to register a sample
Entering data for a single sample from the web interface
Batch file upload
Via triggers on transformative experiments
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8. What Happens During Registration?
A Sample record and Lot record are created
A container record may be created too
A specific attribute may be searched to validate uniqueness and prevent duplications
Sample identifiers are automatically generated
Barcodes are generated for tracking in the Inventory Management System
Actions can be configured to be triggered upon a registration event
Automated alerts sent to colleagues responsible for downstream processes
Samples automatically added to appropriate assay queues based on project rules
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