1. GENERAL LEDGER

2. CHART FIELDS (Chart of Accounts)
Chart Fields are utilized to capture essential function information
Ctclink requires the following Chart Fields for most transactions
-- Business Unit – College District
-- Operating Unit- College within the District
-- Department
-- Account
-- Fund
-- Class
Transactions related to projects and grants require the ff:
-- Project Costing Business Unit
-- Project ID- unique ID or each project or grant
-- Activity such as Revenue (GLR) Expense (GLE)

4. Creating Journal Entries
Most of the Journal Entries originate from the sub-modules such as AP, AR,BILLING, PAYROLL, EXPENSES, Cash Management.
There are Journal Entries that have to be manually created such as accruals, allocations, reversals, expense&revenue transfers and all other adjustments from analysis & reconciliation of accounts.
Navigation: FSCM
Main Menu>General Ledger>Journals>Journal Entry>Create Update Journal Entries

5. Journal Entries –Two Key Components
HEADER LINE – Describes the purpose of the journal entry , primary Business Unit, Journal ID and Date
LINES – Contain the various transactions within the journal entry including the Chart Fields
-- Business Unit, Operating Unit, Account
-- Fund, Department, Dept, Fund, Program
-- State Purpose, Amount and Description

6. Steps in Creating Journal Entries
Create a journal entry transaction
Save the entry – balancing the debits and credits
Edit check the Journal- Entry is valid
Budget check the Journal- Budget is valid
Submit for approval
Post the Journal
Note/Tip: the debits&credits maybe balance but the journal will result in “Error” due to Combo Field :Fund Error/Project-Activity Error etc.

10. Reports in the General Ledger Module
* TRIAL BALANCE- GA 1335/GA 1334
Navigation: Main Menu> General Ledger>General Ledger Reports>Trial Balance
* Ledger Activity
Navigation: Main Menu> General Ledger>General Ledger Reports>Ledger Activity