1. Avoiding “Death by PowerPoint”
Creating Effective Presentations

2. Designing Effective Presentations
Content 1st
Consistent
Tell a Story
Progressive
Big
Clear
Summarize
Simple

3. The Golden Rules
Content 1st
PowerPoint 2nd
Tell a Story!

4. Content 1st

5. Content 1st Keep the focus on the content, story, and Presenter
PowerPoint is just the tool to tell the story
Don’t make PowerPoint the FOCUS

6. Tell a Story

7. Tell a Story
In order to engage your audience, they must understand the STORY you are telling:
Where are we now?
Beginning
Where do we want to end up?
End
How are we going to get there?
Middle

8. Telling a Story
A Good Story
A Bad Story

9. Make It Big

10. Make it Big This is Arial 44 This is Arial 36 This is Arial 32

11. Make it Big This is Arial 44 This is Arial 36 This is Arial 32
Too Small
This is Arial 12
This is Arial 18
This is Arial 24
This is Arial 28
This is Arial 32
This is Arial 36
This is Arial 44

12. Too Big, except for Titles
Make it Big
This is Arial 12
This is Arial 18
This is Arial 24
This is Arial 28
This is Arial 32
This is Arial 36
This is Arial 44
Too Big, except for Titles

13. Make it Big This is Arial 44 This is Arial 36 This is Arial 32
Just Right for Content

14. How to Estimate Size You should be able to see it from 2m away
2 m (6 ft)

15. Keep It Simple

16. Keep It Simple - Style Too many different sizes
Too many different colours
Too Many different Fonts and Styles
Too many different sizes

17. Keep It Simple - Content
Instructional Technology: A complex integrated process involving people, procedures, ideas, devices, and organization, for analyzing problems and devising, implementing, evaluating, and managing solutions to those problems in situations in which learning is purposive and controlled (HMRS 5th ed.)
Too detailed and wordy !

18. Keep It Simple - Content
Instructional Technology:
A complex process
involving people, procedures & tools
for analyzing problems & creating solutions
in learning situations
(HMRS 5th ed.)
Much Simpler

19. Keep It Simple - Content
Instructional Technology:
A complex process
Involves people, procedures & tools
Used for analyzing problems & creating solutions
Applies to learning situations
(HMRS 5th ed.)
even Better!

20. The 6 x 7 Rule The 6 x 7 rule No more than 6 lines of Text per slide
No more than 7 words per line

21. Falling Leaves Observed
Keep It Simple - Tables
Falling Leaves Observed
Delhi
Mumbai
Goa
January
11,532,234
14,123,654
3,034,564
February
1,078,456
12,345,567
16,128,234
March
17,234,778
6,567,123
16,034,786
April
16,098,897
10,870,954
7,940,096
May
8,036,897
10,345,394
14,856,456
June
16,184,345
678,095
4,123,656
July
8,890,345
15,347,934
18,885,786
August
8,674,234
18,107,110
17,230,095
September
4,032,045
18,923,239
9,950,498
October
2,608,096
9,945,890
5,596,096
November
5,864,034
478,023
6,678,125
December
12,234,123
9,532,111
3,045,654
Too detailed !

22. Falling Leaves Observed (in Millions)
Keep It Simple - Tables
Falling Leaves Observed (in Millions)
In 106
Delhi
Mumbai
Goa
January 11 14 3
February 1 12 16
March 17 6
April 10 7
May 8
June 4
July 15 18
August
September 9
October 2 5
November
December
Much Simpler

23. Falling Leaves Observed
Keep It Simple - Graphs
Falling Leaves Observed
Too Busy & detailed !

24. Falling Leaves Observed
Keep It Simple - Graphs
Falling Leaves Observed
Much Simpler

25. Keep It Simple - Images Images can distract your audience
Too many images detracts from your message
Pictures are NOT a substitute for Content

26. Ex: The Research Process
Keep it Simple - Images
Images MUST be relevant to the content
Ex: The Research Process
Not Relevant!
Relevant!

27. Keep it Simple - Images
Images should be used to CLARIFY content

28. Keep It Simple - Sound
Sound effects can be very distracting and annoying
Use sound only when necessary!

29. Keep It Simple - Transitions
This transition is annoying, and distracting ….
Simple transitions, such as Appear and Disappear ,are effective and help you ...
Tell Your Story

30. Keep It Simple - Animations
This animation is annoying, and distracting ….
Too distracting !
2 m

31. Keep It Simple- Animations
Simple animations can be effective and help you ...Tell your Story
Simple & to the point 2m

32. Make It Clear

33. Make It Clear - Capitals
WRITING IN ALL CAPITAL LETTERS IS TOO DIFFICULT TO READ
Regular Sentence Case with Upper and lower case letters is easier to read

34. Z Z Make It Clear - Fonts clear busy Use Readable Fonts
Serif fonts have projecting “serifs” at the end of the strokes – they are harder to read
Sans-serif Fonts are simpler, and easier to read
Serif Font
Times
Sans-Serif Font
Arial Z Z
busy
clear

35. Make It Clear - Styles
Use colour, Bold, and Size to emphasize points NOT Distract
Italics are difficult to read on screen
Normal or bold fonts are clearer
BOLD font should be used sparingly, for emphasis ONLY
Underlining is confusing and should ONLY be used for hyperlinks

36. Make It Clear – Numbered Lists
Use numbers for lists with a logical sequence
For example:
How to put an elephant into a fridge?
1. Open the door of the fridge
2. Put the elephant in
Close the door

37. Make It Clear – Numbered Lists
How to put a giraffe into a fridge?
1. Open the door of the fridge
2. Take out the elephant
3. Put the giraffe in
4. Close the door

38. Make It Clear – Bulleted Lists
Use Bullets to list points about a topic
Use bullets to show a list without
Priority
Sequence
Hierarchy, …..

39. Make It Clear - Color
Use contrasting colours to help content stand out
Light on dark or dark on light
Use complementary colours

40. Make It Clear - Contrast
Use contrasting colours
Light on dark vs dark on light
Use complementary colours
high contrast
low contrast

41. Make It Clear - Contrast
Use contrasting colours
Light on dark
Use complementary colours
Dark on light

42. Make It Clear - Contrast
Use contrasting colours
Light on dark vs dark on light
Use complementary colours
These colours are NOT complementary

43. Make It Clear - Contrast
Use contrasting colours
Light on dark vs dark on light
Use complementary colours
These colours are complementary

44. Make It Clear - Size
Size implies importance

45. Size implies importance
Make It Clear - Size
Size implies importance

46. Make It Clear – Focal Point
Focal points direct attention
This painting was created in 1675
The artist was very controversial

47. Make It Clear – Focal Point
Focal points direct attention

48. Be Progressive

49. Be Progressive – Spoon Feed
Discovery
Learning
Individual
Constructive
Tools
Social
Constructive
Tools
Informational Tools
Guided
Inquiry
Mode of Instruction
Individual
Instructive
Tools
Social
Communicative
Tools
Direct
Instruction
Individual
Pair
Group
Too much at Once!
Complexity of Interactions

50. Be Progressive – Spoon Feed
Discovery
Learning
Individual
Constructive
Tools
Social
Constructive
Tools
Informational Tools
Guided
Inquiry
Mode of Instruction
Individual
Instructive
Tools
Social
Communicative
Tools
Direct
Instruction
Progressive & focused
Individual
Pair
Group
Complexity of Interactions

51. Be Progressive – Focused
Mouse
I/O Error
Main Storage
CPU
Function key
User interface
Software
Debugger
Floppy disk
Backup system
Too much at once, Unfocused

52. Be Progressive – Focused
Mouse
I/O Error
Main Storage
CPU
Function key
User interface
Software
Debugger
Floppy disk
Backup system
Progressive & focused

53. Be Consistent

54. Be Consistent Differences draw attention
Differences can imply importance
Use surprises to attract not distract

55. Be Consistent Differences draw attention
Differences can imply importance
Use surprises to attract not distract
This difference draws attention

56. Be Consistent Differences draw attention
Differences may imply importance
Use surprises to attract not distract
These differences distract!

57. Be Consistent Differences draw attention
Differences may imply importance
Use surprises to attract not distract
Small differences can imply importance

58. Be Consistent Differences draw attention
Differences may imply importance
Use surprises to attract not distract
Too Many differences is Confusing!

59. Be Consistent Differences draw attention
Differences may imply importance
Use surprises to attract not distract
A small surprise attracts

60. Be Consistent Differences draw attention
Differences may imply importance
Use surprises to attract not distract
Too many distracts!

61. In Summary Content 1st, PowerPoint 2nd Tell a Story Big Simple Clear
Progressive
Consistent

62. When Creating Focus on the Content
Make sure the audience understands the Story
Use text to communicate your message
Use visuals to support, not to distract
Use Images to simplify and clarify
Use Animations to demonstrate concepts & relationships
Use sounds only when absolutely necessary
Think about the people in the back

63. When Presenting Speak loudly and clearly with fluctuation
Direct your words to all aspects of the room
Maintain eye contact with your audience
Don’t read the slides, use them for reference
Ask questions to engage your audience
Practice before a neutral audience
Be particular about the time given
Leave time for questions