1. Assessment and Accountability Monthly Call
September 12, 2017

2. Agenda Accountability Assessment Administration
Support and Communication

3. Month-by-Month Checklist

4. 2017-2018 Month-by-Month Checklist
The 2017–2018 Assessment and Accountability Month-by-Month Checklist
identifies key dates and deadlines for statewide assessment programs and accountability processes for next school year;
provides action steps to ensure readiness for administering statewide assessments; and
recommends resources for district and school staff.
The checklist includes information on the following areas:
Communication and Support
Accessibility and Accommodations
Assessment Preparation and Administration
Accountability
Reports
The Month-by-Month Checklist is located in the Assessment Library.

5. September Checklist Communication and Support
Sept 12, 14, 19, and 21: Fall Collaborations
Accountability and Assessment Preparation
Sept: Ensure that all applicable staff members continuously evaluate the effectiveness of
accessibility and accommodations and revise IEP, IAP, EL, and PNP documents as needed
Sept: Begin test setup for high school LEAP 2025 practice tests
Sept: Begin data submission, including class schedules (SIS) and accommodations (SIS and
SER) and certify sponsor and site info in the Sponsor Site system for delivery of test
materials
Sept: Audit of Fall LEAP 2025 testers (TSDL)
Sept: Schools receive annual AP participation materials
Sept: Ensure all returning and new students enrolled for have been submitted to
eScholar, review retirement/split IDs and make updates in applicable systems (LASID
Audit #1)
Sept: Deadline to submit class schedule corrections for LEAP 2025 testers in preparation for
DRC Assessments
Sept: Access high school LEAP 2025 OTTs and Student Tutorials available in eDIRECT

6. September Checklist Accountability and Assessment Preparation
Sept 14: Final day to submit requests for changes to assessment data in La Data Review
Sept 18–22: Receipt of materials for ACT WorkKeys shipment(s) containing nonsecure and
secure standard time and accommodation support materials
Sept 18–Oct 2: Window to conduct pretest sessions for all ACT WorkKeys examinees and
train room supervisors and proctors
Sept: Begin test setup for LEAP 360 interim assessments
Late Sept: Access technology readiness reports within the TRT and use to begin planning for
online assessments

7. October Assessment Checklist
Communication and Support
Oct 10: Monthly Assessment and Accountability Call
Accountability and Assessment Preparation
Oct: DTCs deliver online test security and LEAP 2025 administration training to School Test
Coordinators (STCs) and other applicable school and district personnel for fall high
school LEAP 2025
Oct: Review retirement/split IDs and make updates to applicable systems (LASID Audit #2)
Oct: Ensure accommodations are updated in SIS (504) and SER (IEP) to populate the
precoded assessment files
Oct 1: NAEP deadline for selected schools to register school via MyNAEP
Oct 10: Manage user accounts in eDIRECT for fall high school LEAP 2025 assessments
Oct 28: LEAP 2025 Fall 2017 deadline to finalize IEP, IAP, and LEP accommodations prior to
fall high school LEAP 2025 administration
Oct 3-17: ACT Fall WorkKeys accommodated testing window
Oct 18: Return all ACT WorkKeys accommodations and supports test materials via the pre-
scheduled pickup
Oct 27: Deadline for ACT to receive ACT WorkKeys answer documents from schools
Oct 3-April 13: ACT WorkKeys online testing window

8. Accountability

9. Timeline for Implementing Louisiana’s ESSA State Plan
USDOE approved Louisiana’s ESSA plan on August 15.
ESSA requires many provisions to become effective with the start of the school year. Specific timelines are outlined within the plan.
The Department will recommend that BESE approve adjustments to state policy (bulletins) to align with the state’s plan and with related state laws recently enacted by the Louisiana Legislature.
Key revisions are scheduled to be considered at the October 2017 BESE meeting. Additional updates will be recommended at a later date for items requiring further study and stakeholder engagement, such as the Interests and Opportunities index.

10. ESSA Policy Updates Policy Updates: Bulletins 111, 118 and 741
Academic achievement expectations (what it takes to earn an “A”)
Measure of student progress in ELA and math
Phase in of interests and opportunities over time
Inclusion of English language proficiency within the SPS formula, as required by ESSA
Transition plan that adjusts each index in but allows gradual transition of overall scale (what earns an “A,” “B,” etc.) between now and 2025
Comprehensive and Urgent Intervention Support
Comprehensive: Any school rated “D” or “F” in the state accountability system for three consecutive years or with an adjusted cohort graduation rate less than 67 percent in the most recent year
Targeted/urgent intervention required: Any school demonstrating subgroup performance (with subgroup N=10 or higher) that is, on its own for that subgroup population, equivalent to what would be an “F” rating for an entire school population for two consecutive years, or any school with an out-of-school suspension rate exceeding double the national average for three consecutive years

11. 2016-2017 Assessment and Accountability Results
Throughout the summer and fall, the Department has released or will release data to be used by school and school system leaders to be used for planning.
Data
Release Date
Location
3-8 LEAP 2025 assessments
June 2017
eDIRECT
High school assessments (EOC, ACT, AP)
Summer 2017
FTP
LEAP 2025 social studies assessment results
Mid-September
K-12 School Performance Scores and letter grades
Late Fall
FTP and Louisiana School Finder
Early Childhood Performance Profiles
Principal and Superintendent Profiles
Winter
Louisiana Secure Reporting System
Transitional Student Growth Data
Compass Information System

12. 2017 LEAP 2025 Social Studies Results
The LEAP 2025 social studies results* and student reports will be released to school systems in eDIRECT in mid-September and posted to the PK-8 Performance library. There will not be a public release of the data.
Please distribute the Parent Guide to the 2017 LEAP Social Studies Results to parents along with the student reports.
More information on the 2017 LEAP social studies assessments can be found in the interpretive guide in the Assessment Library.
*LEAP ELA, math and science results were released in June and are available in eDIRECT.

13. 2016-2017 Final Data Certification
Data certification for DCAI and ACT is closed. Submissions for changes to assessment and early childhood data, including final CLASS™ appeals should be requested by September 12. The Department will work individually with systems that may need additional days as a result of the tropical storm.
K-8 progress points rosters will be released later in the fall. There will be no additional data certification for these rosters since all data related to progress points should be checked on the assessment roster.
This is the last opportunity for school systems and schools to request changes to data. When data certification closes, no additional changes will be made. Any data that is not corrected at this time will not be grounds for a waiver or appeal of the school and district performance scores when they are released per policy in Bulletin 111.

14. High School Growth to Mastery Student Roster
District-level high school growth to mastery student files that include individual goals for were posted to the FTP in late August.
A High School Progress Index FAQ is available in the accountability library, which provides information on how goals were calculated as well as a description of the data included on the roster.

15. 2017-2018 Assessment Administration

16. Technology Readiness

17. Device ToolKit Updates
On August 29, 2017 DRC updated the Device ToolKit to include a dashboard for district and school users. The Device ToolKit Update Guide is posted in eDIRECT.
The following are some of the benefits of the new Device Toolkit:
It provides easy monitoring of your TSM devices and testing devices.
It opens directly from eDIRECT, allowing you to easily access other functions.
Users can organize their testing environment quickly and easily because separate ORG Units for each testing program do not need to be setup.

18. Device ToolKit Updates
The dashboard allows districts to see all configurations at one time. For district users to see all configurations, enter the district name in the site bar..
Users can also see all configurations at a school site by typing the school’s name into the site bar.

19. Device ToolKit Dashboard
The new dashboard allows users to see the status of all configuration and testing devices.

20. eDIRECT Document Tab Updates
DRC updated the Documents tab in eDIRECT to include more options, making locating specific documents easier. The Document Type drop down now contains the following filter options:
Memos/ Documents
User Guides
Accommodated Audio Files
Manuals
Math Reference Sheets
Forms and Processes
Reference Sheet
Answer Keys/Scoring Guides
Communication Assistance Scripts
Native Language Directions
Paper Tests
Graphics
Manipulatives List
Social Studies Extended Response Checklist

21. What does it mean for users?
File Layouts
The following file layouts are available in eDIRECT.
File Layout
Purpose
How do I use it?
What does it mean for users?
Multiple Student Upload
Uploads Students to eDIRECT
Enter Student Information
Students can be placed into test sessions.
User Management
Uploads users to eDIRECT
Enter User Information
Users will be assigned eDIRECT access
Test Administrator
Creates TA numbers for summative assessments
Enter the TA name and number
TAs will have the appropriate number for summative assessments
Multiple Test Sessions
Creates multiple test sessions
Enter appropriate information
STC/DTC can create all test sessions at one time

22. Transferring Students in eDIRECT
On September 7, 2017 DRC updated the process for transferring students using the multiple student upload (MSU).
Prior to the update the MSU required a complete match on the following information:
LASID
Full First Name
Full Last Name
Now, the MSU will match on the following criteria:
Full LASID
First Letter of First Name
First Three Letters of Last Name
Districts with data sharing agreements can still enter full PII into their MSU files and full PII will still populate in eDIRECT.

23. Non-Summative File Layout
A new file layout will be posted to
eDIRECT on September 13, 2017.
This layout will now include online
accommodations and be able to be
used for the Interim, Diagnostic,
EAGLE 2.0, and Practice Test assessments.
This new layout must be used to
upload students for these
assessment administrations.
The new file layout can be found
under the student management tab
in eDIRECT.

24. eDIRECT Navigation Menu Change
The eDIRECT navigation was updated August 30, Users will find "Student Status Dashboard" and "Corrections" under the "Student Management" tab in eDIRECT. This update allows DRC to provide a more user friendly interface to users of tablets and other mobile devices.
When the screen resolution won’t allow all the links to fit across the top, a new “More” will be added to allow users on smaller screens to access all the navigation.

25. Louisiana Secure ID (LASID)
All students participating in the Louisiana Scholarship Program and the Tuition Donation Rebate Program (TDR) are assigned a Louisiana Secure ID (LASID).
This 10-digit unique ID must be used when entering students in eDIRECT and communicating with LDOE staff about a particular student.
If you need a student’s LASID please

26. Technology Readiness Tool Reports
The Technology Readiness Tool (TRT) provides LEAs a mechanism for tracking and analyzing school and district devices, network readiness, and broadband readiness for supporting both classroom learning and assessments. The tool is open year-round for LEAs to submit and update their data, as well as pull reports on their progress.
Key Dates for TRT Reporting:
September: Released draft footprint reports to LEAs with TRT data
November: Deadline to submit fall TRT device and network data
January: Fall online reports of district/school readiness available within TRT
January: Statewide and legislative report of district/school readiness released

27. Technology Readiness: Footprints
The Technology Footprint Snapshot provides
LEAs a mechanism to inform administrative
decisions related to upgrades, new purchases,
and strategic planning related to device, network
and broadband decisions.
with questions.

28. Test Security

29. Test Security Reminders
Accommodations Audit
DTCs and STCs must ensure the accommodations students receive on statewide assessments are the accommodations documented on accommodations plans and SER or SIS.
Students who receive incorrect accommodations may have their test voided.
Online Answer Changes
In December 2016, BESE amended Bulletin 118 subsection 5309, Erasure Analysis, to include online answer changes.

30. Caveon Test Security Services
In order to help districts and schools improve test security the LDOE has negotiated an agreement with Caveon, the nation’s leading test security experts, to provide the following services:
Monitoring
Provides two Caveon monitors on campus on one day of testing
Provides districts with accurate information of every testing room at the school
Investigations
Provides districts with professional investigators to investigate and report on any testing irregularity that occurred in the district.
Training
Provides districts with active online training modules created by Caveon
A full explanation of the services and the fee schedules can be found here. Districts and schools can purchase these services by contacting Caveon directly.

31. LEAP 2025 Assessments
High School

32. 2017-2018 Assessments: High School Transition
Beginning in , Louisiana is transitioning to five-level high school assessments, which include:
Providing an English I exam rather than English III, which will phase out over time; allows accurate assessment of ELA success in earlier years and reduces testing in upper grades as students are exploring a variety of pathways.
Reporting a greater differentiation of performance and allowing high schools to earn recognition for three levels of performance rather than two, as is true in elementary and middle schools.
Allowing consistent measurement of achievement and growth/progress from grade 3 through high school.
Maintaining consistency in graduation requirements; passing score is comparable and second-lowest achievement level is comparable across four- and five-level tests (Fair or Approaching Basic).

33. High School Transition, Continued
The Biology EOC test in retains the same operational design as previous years; Spring 2018 Biology EOC will include embedded field test items to create the new LEAP 2025 Biology assessment that will be administered in
The English III EOC retains the same operational design as previous years for those students needing English III to meet graduation requirements.
Practice tests for LEAP 2025 Algebra I, Geometry, English I, English II, and U.S. History will be available this Fall.
For more information, please refer to the High School Assessments FAQ in the Assessment Library.

34. LEAP 2025 High School Assessments Webinars
The LEAP 2025 High School Assessments webinars from late August were recorded and posted in the Assessment Guidance Library. The webinars covered information on the new five-level assessments for U.S. History, Algebra I, Geometry, English I, and English II.
These webinars contain:
Information about key features of the assessment guides
Sample test items
Connections between assessment and instruction
The best way to prepare teachers and students for the new LEAP 2025 high school assessments is to ensure clarity of the shifts called for by the Louisiana Student Standards for math and ELA.

35. LEAP 2025 High School: Practice Tests
Teachers can view the practice tests by accessing the Teacher Access link in Google Chrome and entering a username and password for an assessment. The high school practice tests for student use will be available this fall. The Practice Test Quick Start Guide is located here.
LEAP 2025 High School
Practice Test Webinars
October 5, 2017
9: :00 a.m. Supervisors
3:30 - 4:30 p.m. Teachers
October 6, 2017
9: :00 a.m. Teachers
3:30 - 4:30 p.m. Supervisors
To join the meeting:
Toll free access number (Toll Free):
Course
Username
Login
English I
ENG1
teach2025
English II
ENG2
Algebra
ALG1
Geometry
GEO
US History
USHIST

36. LEAP 360

37. LEAP 360 Resources
LEAP 360 supports schools and systems in reducing local assessment minutes while improving the quality of their tools.
Many school systems have been administering LEAP 360 diagnostic assessments over the past month as they set goals for the year. These assessments should replace previous assessment systems and not be used in addition to them.
Resource
Purpose
LEAP 360 Webpage
Houses LEAP 360 resources including links to quick start guides, assessment guides, webinars, and more.
Diagnostic and Interim
Quick Start Guides
Provides links to resources including assessment guides, test setup guides, educator scoring instructions, and how to access reports and assessments themselves.
Diagnostic and Interim Teacher Access Links
Allows educators to view diagnostic and interim assessments in a non-scoring environment.
A Teacher’s Guide
to LEAP 360
Provides an overview of the LEAP 360 system, including: suggestions for student-centered goal-setting practices, how to connect results to instructional planning, how to interpret reports, and the design specifications of each unique assessment.

38. LEAP 360 Availability Timeline
Resource
Availability
Purpose
K-2 Formative Tasks
Currently available in eDIRECT
Include six ELA tasks and six math tasks in both kindergarten and first grade with four ELA tasks and four math tasks available for grade two
Diagnostics
Help educators identify prerequisite skills students need for success in the current grade level (grades 3-8 ELA and math, English I, English II, Algebra I, and Geometry)
Interims
Form 1 currently available
Form 2 (HS) coming Fall 2017
Form 3 (HS) coming Fall 2017
Help educators identify students’ misconceptions and learning patterns to adjust instruction and target support (grades 3-8 ELA and math, English I, English II, Algebra I, and Geometry)
Practice Tests
Teacher access currently available (with update to grades 3-8 ELA coming Fall 2017)
Student use coming Fall 2017
Grade- or course-level, paper-based (grades 3 and 4 ELA, math, social studies) and computer-based (grades 3-8 ELA, math, social studies; English I, English II, Algebra I, Geometry, US History) help prepare students for the spring assessments; accessed through INSIGHT

39. 2017-2018 Assessment Resources

40. LEAP 2025 Assessment Guides
Assessment Guides are available in the Assessment Guidance library.
Primary updates include session times for ELA and math, and minor ELA design changes to reduce testing.
The updated guides include a box on the first page listing primary updates and internal links, as well as an additional appendix for a more descriptive “Update Log.”
LEAP 2025
ELA, Math, and Social Studies (grades 3-8)
Updated 8/22/2017
English I
English II
Algebra I
Updated 8/22/2017; will update again Fall 2017
Geometry
U.S. History
Available now; updates coming Fall 2017

41. LEAP 2025 Embedded Field Testing
All LEAP 2025 tests will have embedded field test items.
Specific information can be found in the Assessment Guides for each grade, subject, or course.
The 4-level EOC Biology test will have embedded field test items that may be used to build the new 5-level LEAP 2025 Biology test to be administered beginning Fall A field test guide and updated OTT will be available in Winter
ELA
Math
Social Studies
embedded in session 3
minor design changes to reduce operational testing
session time changes
embedded in each session
no changes from previous administration

42. Support and Communication

43. District Support
The Assessment team offers multiple avenues of support to districts, schools, and teachers seeking information or assistance about assessment administration and accountability.
Weekly Newsletters
Assessment and accountability information and deadlines are released each week in the district newsletter.
Weekly Assessment & Accountability Calls
Each Tuesday at 1:00 PM these webinars are held to provide training, updates, and important information to DTCs and Accountability Contacts.
Assessment Library and Accountability Library
The Assessment Library contains resources for DTCs including the Assessment Schedule and the Assessment and Accountability Month-by-Month Checklist. The Accountability Library contains resources for accountability contacts including the School Performance Score (SPS) calculators as well as information on data certification and federal accountability.

44. District Support Monthly Educational Technology Calls
The third Thursday of each month a webinar is held for district technology personnel to provide training, updates, and important information related to technology readiness and digital literacy.
All stakeholders are encouraged to assessment and accountability questions and/or concerns to
Assessment Hotline
For immediate assistance regarding assessment and accountability, district-level staff may call the Assessment Hotline at
All stakeholders are encouraged to technology readiness questions and/or concerns to either

45. Next Steps

46. Next Steps Key Dates Action September
Plan for LEAP 360 Interims implementation
Next Assessment and Accountability Monthly Call: October 10, 2017 at 1:00 PM