1. Town of Arlington What’s New in Munis
MGFOA
May 11, 2017

2. For us,
Almost everything!

3. A Lot of Change in One Year
Upgrade
General Ledger
Purchasing
Payroll/HR
Budget
New in Munis
Real Estate
Personal Property
MVE
Water/Sewer
Parking
Integrated system eliminates manual entry between T/C and Comptroller

4. What’s new Invoice Entry Role Based Permissions Payment Entry TCM
Vendor Entry
On-line payment system
PAF
Centrals
Time Entry
Employee Self-Service
Dashboard
Requisition/Purchase Order Approval
Flexible Period Reports
Open P. O. Report

5. Munis Dashboard

6. Progress to Date Munis 11.2 - go live December 5
Role based Permission
Training for core staff
Dashboard tile for approvals
Decentralization of A/P invoice entry
Tyler Cashiering
Decentralization of Deposits (9/10s)

7. New Software Modules Module Projected Implementation Date
Tyler Content Manager
April
Real Estate, Motor Vehicle Excise, and Personal Property Taxes
May/July
Cash Management
July
General Billing
Invoice Cloud
August
Employee Self Serve
September
Parking Tickets
July 2018
Water and Sewer Billing
September 2018
Integrated system eliminates manual entry between T/C and Comptroller

8. MUNIS Upgrade  Opportunity to Review Processes
Electronic PAFs
Time Entry/Payroll
School payroll
Police, Fire, and DPW (FLSA, WOOC)
School Access
Invoice Entry
Payment (Deposits – 9/10) Entry
Vendor Set up

9. Feedback and Next Steps…
What has worked well/poorly?
Meet with Departments
Decentralization for Deposits (9/10s)
Wish List/Process Improvements
Training Opportunities

10. MUNIS Team Project Manager/Stakeholders Administrative Staff
Keys to Success
MUNIS Team
Project Manager/Stakeholders
Administrative Staff
Planning
Set Timeline/Goals
Communication
Providing timely updates/setting expectations
Buy in from users

11. Payment Entry Old System New System
Department fills out 910 form and sends paper and $ to:
Treasurer, who matches $ to 910 & keys into CSM
Comptroller get 910 and keys revenue into Munis
Daily and Monthly reconciliations
New System
Department keys receipts into Munis batch
Workflow moves to Treasurer, who matches $ and makes deposit
Workflow sends to Comptroller to verify, figures already in Munis
New: Departments use charge codes, which track to Cash and Revenue codes. Bring deposits to T/C with payment proof, paper now, electronic in the future? Recreation and Schools make their own deposits.
Bug in Workflow, cannot use now.
New, interim: Treasurer uses Tyler Cashiering to key in department receipts. T/C uses wands to scan in receivables, just like lockbox.

12. Amherst’s Employee Self-Service

13. Access to Leave Time

14. Pay Checks

15. On-line pay info

16. Replica Pay Notification

17. W-2 History

18. Copy of W-2

19. Should I Get Married?

20. Marriage Penalty!