1. WSP-ATR
Submission

2. Aspects to Consider Submission Process Guide Focus Areas
Template Specifics
System Demo

3. Use Submission Data to Update HR Data
Finalisation
Submission
Extension
Application
Verification
Approved
Use Submission Data to Update HR Data
Consultation & Sign-Off
SubmitBank
Details
Verification
Attention
In Order
Source Data
Training Done
Training Planned
Detail Ready
Source Data
Biodata
Registration
SDF Company
Preparation
IT Aware
Submission
Vehicle
P WSP-ATR AND PIVOTAL SUBMISSIONS PROCESS
Annexure 1: Submission Process Timeframe & Project Plan

4. Overview SDF Details Company Details Data Quality
Edit
Update
Upload
Download
Re-upload if:
Duplicate IDs
OFO Codes Invalid
Download
Check Errors
Upload
Fix Errors Online
Download Documents
Upload
Prepare Source Data
Biodata
Planned and Done Training and Development Data
Financial Data
Impact
Monitor and Respond
to Submission Status
Hover with mouse over status to view SETA comments and feedback

5. Please select type of problem encountered Allow one Business Day
Support
Please select type of problem encountered
Allow one Business Day
Quote Log Number when phone
Support Options
Company Registration
Company Registration – L or T number
Company Registration Parent - Child
Verification Document Not Generating or Blank
Verification Signoff Upload and Confirmation
Verification Document Queried by SETA
Source Data – OFO Mapping
Source Data – Biodata Errors
Source Data – Training Data Errors
Source Data – Scarce Skills Sheet
Source Data – Finance Sheet
Source Data Problems
Source Data Upload and Confirmation
Source Data Online Error Fix
ATR-WSP Report Not Generating or Blank
ATR-WSP Signoff Upload
ATR-WSP Signoff Queried by SETA
System Support Feedback

6. Please read the Guide / Manual

7. Guide Focus Areas P 6 & 14: Excel file format
P 9: Use Registration details as registered with SARS
P 10: Independent; Parent; Child
P 15: Scan proof documents into ONE document; the system will only keep the last document uploaded
P 16: Source Data Sheet detail
P 4: Submission Feedback

8. Template Specifics Must use Version downloaded from website
OFO version – corrected anomalies – Specialisations also checked for correctness
Error indicators top of screen important – could be corrected with new online utility (see p 12 & 13)
Link between Bio Date and ATR Sheet Vital – p 17
Preferably Employee Number due to passport changes when people return to SA

9. Template Specifics
Online Error Correction not suitable to correct Employee Ref Number – re-upload
Use Biodata Optional Fields for integration with existing data
Comments in Column Heading
Training Cost – see p24
Note rules for Year in Training Sheet p 20 – Reporting Period p 14
Underscore _ not hyphen -

10. Rethink and Refine Job Titles
Org Structure Filter
Post Reference
Job Title
OFO Code
Specialisation
Maintenance Section
z225
Artisan
651203
Fitter-welder (T)
Metal Workshop
z226
Transport Section
z228
z229
Apprentice
z230
Need Specific Detail to Manage Training and Development
Org Structure Filter
Post Reference
Job Title
OFO Code
Specialisation
Maintenance Section
z225
Artisan - Electrician
671101
Electrician (General)
Metal Workshop
z226
Artisan - Welder
651203
Fitter-welder (T)
Transport Section
z228
Artisan - Mechanic
Diesel Mechanic (T)
z229
Apprentice - Electrician
z230
Apprentice - Mechanic
653306
Update Post Data

11. A Model for Identifying Core Occupations
Please refrain from mapping jobs with "Quality" in the job title to Agricultural / Horticultural Produce Inspectors, who under the auspices of the Department of Agriculture, Forestry and Fisheries (DAFF), conduct inspections of agricultural commodities, processing equipment and facilities, monitors conformance to standards and protocols to ensure compliance with regulations and laws governing health, quality and safety.
The model overlays the 8 Major Groups of the OFO with the concentric circles indicating the most critical occupations to the most unlikely occupations to be found as various colours.

12. OFO Mapping Considerations
2015- prefix is assumed, takes too much space
Always evaluate using Major Group as point of departure
Consider qualification level to confirm Major Group Selection
Job Title not definitive, rather Job Output, careful for key word hits, read descriptor and tasks to confirm the alignment to actual output
Update Job Titles to prevent Auto populate to map indiscriminately (update House list with redefined Job Titles using optional fields)
Refer to the OFO Guide – download from website
Mapp learners to occupation studying for, try avoiding use
No Mapping: not more than 5% of total mapping

13. Non Specific Job Titles
Map post to the specific area of specialisation - need to confirm post output, ie:
Artisan in what
Supervisor of whom
Scientist in which discipline
Trainer for which job family
Other examples: Manager; Engineer; Technologist; Technician; Artisan; General Assistant; Factory Worker; General Worker; Assistant
Update the Job Title and ask HR to update the House data after the WSP- ATR submission cycle

14. Please note: End of April – Submission is not source data uploaded
The signed Verification and WSP-ATR Report must be uploaded and then submitted to the Regional Office

15. Source Data Template System Demo