1. -Introductions of presenters
-Happy to be here to talk about how financial aid works in the context of Study Abroad in the College, and also to share information about additional funding sources that may help with unmet need.
-Students will also talk about tips from their firsthand experience studying abroad
Budgeting for Study Abroad Elana Kranz, Associate Director, Study Abroad Laura Negrete, Associate Director, Financial Aid
Graham Bacher, Barcelona and SITG alum Amanda Quiles, Athens alum

2. UChicago Study Abroad
Nearly half of undergraduates representing the full range of majors in the College study abroad
Students take coursework in all areas of the sciences and humanities, including the Core
Students can study abroad from first to fourth year
Students can study abroad more than once and combine programs
-Give you an idea of the range of people who study abroad and experiences for studying abroad
-(Go through what is on slide)

3. Types of Programs 17 quarter-long sequences in 13 locations
Civilization programs
17 quarter-long sequences in 13 locations
Fulfill College’s core civilization studies requirement
[Most programs] taught in English by Chicago faculty, plus language course
Thematic programs
Quarter-long, taught by UChicago faculty
Students receive core, major, minor or elective credit, depending on program
Core BIOS, PHSC, AMD, and SOSC
Language programs
Quarter-long immersion programs for French, Spanish and Chinese
Direct enrollment programs
Courses offered by our partner universities overseas
Students complete coursework in major field (usually third year)
More specifically, a little bit about our programs offered during the year.
-(Go through what is on slide)

4. Program Costs
UChicago tuition: same as on campus, including financial aid
Study abroad administrative fee: $650
Program fee: range from $4,200 - $4,600/quarter
USHIP (or other insurance)
Out-of-pocket expenses: some examples of this are passport, flight, meals, etc.
Program fee includes: Out-of-pocket expenses include:
accommodation round-trip airfare to and from the program site
instruction transportation on site
student support meals
program excursions course materials
cell phone (device only) personal entertainment and travel
emergency travel insurance (ISOS) communications (including cell phone usage)
health insurance and upfront payments for care
other miscellaneous expenses (passport, visa, etc.)
-Each program is listed on our website, along with the program fee and a breakdown of what is covered in that fee.
-(Go through what is on slide)
Extra notes:
-Admin fee can be paid online with a debit or credit card, or it can be paid in installments by cash or check to our office. We will work with you.
-USHIP Covers students abroad but not with direct billing. So, typically you would have to pay up front costs and then keep receipts to be reimbursed when you return to the U.S.
-For students that do not have USHIP, our office can give a list of short-term travel insurance companies that are reasonably priced
-Timeline for passport: $110 if you apply significantly in advance. Costs more if you need to expedite it. Important to apply way in advance.

5. Financial Aid Financial Aid eligibility is retained
Cost of Attendance calculations are adjusted to account for Study Abroad
Self-help component does not include term-time employment
Work Study recipients should consult with College Aid regarding placements post Study Abroad
-you remain eligible for all forms of financial aid, including University grants, non-University awards and loans.
-Your individual financial aid budget corresponds in most respects to the budget for when you are on campus.
-Cost of Attendance adjusted based on specific budgets that we provide Financial Aid, taking into consideration: Tuition, Room, Board, Books & Supplies, Local Transportation, Personal expenses.
-You do not pay the Student Life Fee the quarter you are abroad.
-Any additional financial aid you may receive due to an increase in these costs during your study abroad quarter is given to you in the quarter you study abroad (this is new).
-Where Financial Aid differs from on campus when you study abroad: First, you will not be expected to contribute to your finances by working part-time while abroad. This “self-help” portion of your budget is usually replaced by a recommended loan.
-Second, the cost of round-trip transportation, the passport fee and the study abroad administrative fee are categorized as “extra” and not included among the expenses in what Financial Aid will try to cover for you.
-Students who have work-study positions should talk to financial aid before studying abroad about their placements when they return.

6. Example Financial Budget for Civ in Rome
Budget Item
Cost
Tuition
$16,999
Program fee (includes housing and excursions)
$4,600
Board
$2,300
Books & Personal Expenses
$1,100
Total Program Expenses
$24,999
Additional Costs not covered by Financial Aid
Roundtrip airfare
$1,200
Passport
$110
Communications (cell phone use)
$300
Additional travel
$500
Administrative fee
$650
Total Personal Expenses
$2,760
-(Go through what is on slide)
-This shows the set fees that appear on the Bursar bill for participation in the program, and the additional costs
-Out-of-pocket expenses you would still want to budget for would be: Administrative fee ($650), Roundtrip airfare ($1,200), Passport ($110), Communications ($300), likely meals and incidentals ($1,500) and additional travel ($500)= $4,260.

7. Additional Funding for Study Abroad
By application:
Study Abroad Scholarships for Odyssey Scholars
$5,000 for Study Abroad for programs during the academic year
scholarships-grants
Summer International Travel Grants
Starting at $4,000 for summer language study or research abroad
-All Odyssey scholars are eligible to apply for additional funding for Study Abroad through our office.
-It involves a separate application from the Study Abroad application
-Before you submit this application, you should submit your online study abroad application
-The application is online. The main pieces are a budget and a Statement: In up to 250 words, explain to the funding selection committee 1) how this study abroad opportunity will support your academic or personal growth, and 2) why you anticipate needing additional support.
-Applications for a grant to use in must be submitted by February 10, 2017.
-This is roughly the same timeline as the Civ, but… if you are thinking of doing a thematic program you might not usually apply for this until Fall 2017 for a Spring 2018 program, for example. In this case you still need to apply for both a full year in advance.
-Competitive (last year about 30% were awarded a grant, though we don’t know how many people will apply this year), and late applications are not accepted.
-Summer International Travel Grants are for research abroad (broadly called SITG) or FLAG – foreign language acquisition grants.
-these start at $3,000 but based on your proposed budget and location more may be provided in some cases
-Merit-based application and about 70% of applications are awarded

8. Additional Funding for Study Abroad
Gilman International Scholarship
Up to $10,000 for Pell Grant recipients
Foundation for Global Scholars GRIT scholarship and leadership program
$2,000 general scholarship
Targeted for students who have a track-record of serving their community
Fund for Education Abroad
fundforeducationabroad.org
Up to $10,000 for general and dedicated (e.g. LGBTQI, Athletes, etc) scholarships
And more! See College Center for Scholarly Advancement (CCSA) and Study Abroad websites
-The Gilman Scholarship Program aims to diversify the types of students who study and intern abroad and the countries and regions where they go by offering awards to U.S. undergraduates who might otherwise not participate due to financial constraints.
-Application for fall 2017 programs will be open in January and deadline in early March (gives you an idea of how far in advance you must apply)
Foundation for Global Scholars
The GRIT program supports scholars with a four-component experience starting with the GRIT Summit, continuing with a financially-supported international experience, and concluding with a local or global project. Throughout the program, scholars receive ongoing mentorship and curriculum. 
Fund for Education Abroad
-must be a current student, also prefer non-traditional destinations (outside of Western Europe)

9. Timeline and Planning One year or more ahead of time:
Research programs and deadlines
Research scholarships and deadlines (many are a year in advance)
Talk with Study Abroad about costs (especially airfare and local living expenses)
Apply
Once you are admitted:
Be prepared to pay the administrative fee to secure your spot on program
Talk with Study Abroad again with any questions
Talk with College Aid and determine your budget for Study Abroad
Start planning for travel (passport, visa, book plane ticket, etc.)
Thinking about return:
Make sure you have housing
Set up summer employment

10. Questions? Harper Memorial Library 203 (no appointment necessary!)
study-abroad.uchicago.edu