1. Angela Leigh Nathaniel August 30, 2017
DAC FSAA Update
Angela Leigh Nathaniel
August 30, 2017

2. Agenda Important Dates FSAA UEB Rollout
Online Management System- Piedra Data Services
Test Security
Unreturned Materials Reports
Returning Materials – Best Practice
Vendor Debrief
Student Data Update
Student and School Rosters
Changes in the Course Code Directory
Contact Information

3. Important Dates Assessment View System (AVS) opens – August 30, 2017
Datafolio
Datafolio
Assessment View System (AVS) opens – August 30, 2017
nd Administration Training – September 6-8; Tampa
Collection Period 1 (CP #1) – September 1-29, 2017
Goal Setting – October 2-9, 2017
CP # 1 and Goals Locked at Midnight – October 9, 2017
CP #2 – October 30-December 15, 2017
CP #2 Evidence Upload – October 30, 2017 – March 9, 2018
CP #3 March 12 – April 6, 2018
CP #3 Evidence Upload March 12 – April 13, 2018
AVS Closes April 13, 2018

4. Important Dates Performance Task Performance Task
Preorder Materials – EOCs, Braille, One-sided – September 20-November 1, 2017
Administration Training Modules 1-3/Tutorials – October 2017-March 31, 2018
Administration Support Documents – January 13, 2018
Online System Training Module 4/Tutorials – February – April 28, 2018
Elementary and Middle School, Civics EOC
Materials in schools – February 16-22, 2018
Testing Window February 26-April 13, 2018
Return Materials – May 11, 2018
High School and Course EOCs
Materials in schools – March OR March 19-23, 2018
Upon receipt through April 27, 2018

5. Online Management System

6. Online Management System
Ordering Materials
Preorder Materials – September 20 – November 1, 2017 using the Online Management System
Braille/Tactile Graphics
Grades 3-5 UEB ONLY (NEW)
Grades 6 – 10 & EOCs EBAE ONLY Indicate Contracted or Uncontracted Students requiring tactile graphics will receive uncontracted materials

7. Online Management System
Ordering Materials (Cont’d)
One-sided Response Booklets
EOC Assessments – Early, valid & reliable counts
Materials for students completing courses with EOCs in 2018 MUST be ordered using the Online Management System (e.g., Access Algebra 1B)
EOCs are ordered by school
Indicate the course name and the number of students taking the EOC

8. Online Management System

9. Online Management System
Verification System
Must have BOTH the student’s SID and their FLEID to edit or add students in the system (NEW)
Verify survey 2 student demographic information (December, 2017)
View/edit shipping contact information

10. Online Management System
Verification System (Cont’d)
Add additional students
Grades 3-10 – Required
Grades 11 & 12 – Optional (NEW)
Order additional test materials (Available beginning February, 2018)
Schedule pickup of materials (Available beginning February, 2018)

11. Unreturned Materials

12. 2017 Unreturned Materials Reports
Distributed materials
Total number of test materials distributed – 117,743 to 69 districts
18,688 (18.9%) more than 2016
Missing/Reconciled materials
Total number of materials reported missing, but accounted for – 72 in 12 districts
49 (200%) more than 2016

13. 2017 Unreturned Materials Reports
Unreturned/Not Reconciled materials
Total number of test materials not reconciled – 49 in 12 districts
114 (30.1%) less than 2016
46 districts received clean missing materials reports vs 41 in 2016
Percent missing/unreturned materials .1% vs %

14. Returning Materials - Best Practices
Use sturdy boxes and secure both the top and the bottom with proper packing tape.
Districts using pallets to return materials should limit the number of boxes on the pallet to 48.
Send Missing and Soiled Materials Reports to both DOE and Piedra.

15. Vendor Debrief

16. Vendor Debrief Update DACs need to be informed
DACs included in communication shared with AACs
Access to FSAA Results
Order verification
Getting info from the service center

17. Responsibility Assignment Matrix - RACI
Responsible=Primary Lead
Assists=Secondary Lead
Consulted=Support Lead
Informed
Describes the participation of various roles in completing tasks. Useful in clarifying roles and responsibilities in cross-functional/deparmental projects and processes

18. Responsibility Assignment Matrix - RACI
Responsible
Those who do the work
Assists
Those who assist completion of the Task

19. Responsibility Assignment Matrix - RACI
Consulted
Those whose opinions are sought, typically subject matter experts
Those with whom there is two-way communication
Informed
Those who are kept up-to-date on progress, often only on completion of task
Those with whom there is just one-way communication

20. Responsible, Assists, Consulted, Informed

21. Responsible, Assists, Consulted, Informed

22. Student Data Update Web Application – FSAA- Performance Task

23. Student Data Updates
District Primary Accountability Coordinators are responsible for the data corrections process.
Updates include:
Student withdrawal information
Student classification statuses
Prior-year district/school information
EOC course enrollment flags

24. Student Data Updates – Common Issues
FSAA EOC Enrollment Flags
If a student is enrolled in an EOC-associated Access course during either prior-year Survey 4, current-year Survey 1, 2, or 3, then the student will have an enrollment flag of:
Access (A) – Access Course Required
List of Access courses are provided in the SDU web application manual.

25. Student Data Updates – Common Issues
If a student is enrolled in an Access course series and will not be ready to take the FSAA EOC during that school year, then the enrollment flag must be changed from Access (A) to No (N).
If the enrollment flag remains Access (A), then the student will be included in the denominator of percent tested, regardless of whether or not they took the assessment.
List of Access courses are provided in the SDU web application manual.

26. Student and School Roster Reports

27. Accessing Student and School Roster Report
Login into Online Student Services

28. Click on Reporting

30. Select the following: Year School Administration Grade

31. Select Report to download

32. FSAA-PT Participation Codes

33. Course Code Directory

34. Course Updates 2018 New Courses Courses Daggered for Deletion
Access English 1
Access English 2
Access English 3
Access English 4
Courses Daggered for Deletion
Access English 1/2
Access English 3/4

35. Contact Information
DOE – Policy questions
Angela Nathaniel, Program Specialist
Laura Bailey, Project Manager
Fax –