1. Information Theory Society Conference Committee Update
Emanuele Viterbo
Chicago, IL
October 1st, 2016

2. Committee Members in 2016 Emanuele Viterbo (Chair)
Alon Orlitsky (Ex Officio)
Daniela Tuninetti (Ex Officio)
Rüdiger Urbanke (Ex Officio)
Jeffrey G Andrews
Albert Guillen i Fabregas
Stephen Vaughan Hanly
Urbashi Mitra
Elza Erkip
Brian Kurkoski

3. Meetings updates
See the Conference Committee report for details

4. IT Symposia ISIT 2016 Barcelona Closing the budget 2017 Aachen
budget for approval (BoG vote)
2018
Vail
2019
Paris
Review budget (need to sign contract soon)
2020
Los Angeles
nothing to report
2021
Melbourne
New dates available (July 11-16, 2021)

5. ISIT 2016, Barcelona Waiting for budget closure
Estimated surplus 34KEuro
Draft final report ready
Newsletter article in preparation

6. ISIT 2017, Aachen - Budget Most likely scenario 800 participants
Base registration 620 EURO.
[BoG Vote 1]
The conference committee recommends BoG approval of the budget

7. ISIT 2018, Veil - Budget Most likely scenario 850 participants
Base registration 740 USD.
[BoG Vote 2]
The conference committee recommends BoG approval of the budget

8. ISIT 2019, Paris - Budget Most likely scenario 800 participants
Base registration 770 EURO.
[BoG Vote 3]
The conference committee recommends BoG approval of the budget

9. ISIT 2021, Melbourne - New dates
The conference venue has now made available the week July 11-16, 2021, to avoid July 4th
[BoG Vote 4]
The conference committee recommends BoG approval of the new dates

10. IT Workshops ITW 2016 Cambridge, UK
Closing the books (expected 5% surplus)
2017
Kaohsiung, Taiwan
On track: plenary speakers defined, do not need loan
2018
Guangzhou, China
Expression of interest by Prof Li Chen
Dept of Electronic and Communication Eng
Sun Yat-sen University
Future ITWs -- Interest from potential organizers:
Proposals for ITWs are usually approved 18 to 24 months before the workshop.
ISIT future teams may be interested in organizing an ITW to warm up.

11. TCS WiOpt th International Symposium on Modeling and Optimization in Mobile, Ad Hoc, and Wireless Networks
This symposium has been regularly technically cosponsored by IT Society in the past editions
[BoG Vote 5]
The conference committee recommends BoG approval of the technical co-sponsorship

12. Green conferences
The term refers to conferences where the waste is kept to a minimum by avoiding to distribute:
CD/USB sticks with proceedings
Full conference bags
Paper programs and printouts
The use of apps to navigate the program, to access the papers, and to plan which talks to attend is gaining momentum and can help us to transition to green conferences. This solution has the potential of reducing the registration fees by 20-30$.
[For discussion]
The conference committee proposes to strongly encourage organizers to all future ISIT’s and ITW’s to:
Distribute the proceedings via internet enabling bulk download one week before and 4 weeks after the conference
Have a conference app that also enables browsing of individual papers during the conference
Use a paper bag