1. TASSCUBO Accounting Principles Committee Summer Meeting July 17, 2012

2. AGENDA II. TASSCUBO APC Fund Definitions
I. Service Center Activity Whitepaper - Elimination of Service Center Activity
 II. TASSCUBO APC Fund Definitions
 III. Change due date for SEFA/ARRA Reconciliation to State Comptroller
IV. Due Date for IFRS
V. Classification of Nursing Shortage Reduction Funds
   

3. AGENDA VI. Calculation of Indirect Cost for Athletics NCAA Report
VII. GASB Update
VIII. NACUBO APC Update
IX. Nominations and Selection of next APC Chair
X. Other Business   

4. Service Center Activity Whitepaper

5. AFR Issues – Elimination of Svc Center Activity
White paper draft ready for approval
Proposes uniform method of accounting
Begin by identifying all service department income generated by internal charges
Total income will be the debit on the elimination entry
Corresponding service charges are sorted by natural classification, and will be the credits on the entry
JE is prepared using natural classification of expense and function

6. CREDIT FOR SALES AND SERVICES FOR THE YEAR ENDED AUGUST 31, 2012
SERVICE DEPARTMENTS
CREDIT FOR SALES AND SERVICES
FOR THE YEAR ENDED AUGUST 31, 2012
DESCRIPTION
ACCOUNT #
INCOME
O/C
Expense O/C Description
Mail Service Revolving Fund
$ ,950.26
3701
Postal Services
Mail Service Postage Revolving Fund
$ ,381.11
Postal Service
Mail Service Envelope Revolving Fund $
Facilities Services Clearing Account
$ ,851.43
Other Income
Community & Information Prod Fund
$ ,067.40
Printing Services
Transportation Services
$ ,435.18
Rental Auto
Copy Center
$ ,225.70
Computer Center
$ 2,875,921.00
Data Processing Svcs
Printing Division
$ ,826.97
Warehouse Center
$ ,783.23
Central Energy Plant
$ 2,887,850.00
Electricity
NTSD - Telecommunications
$ 1,739,153.18
Telecomm
IT - Telecommunication Revolving Fund
$ ,446.99
IT - PC Support Revolving Fund
$ ,978.08
Statistical Consulting Lab
$ ,230.54
$ 9,999,695.12
Sales & Services

8. TASSCUBO APC Fund Definitions - Update

9. APC Fund Group Definitions
APC issued a document in May 2006 on Fund Group Definitions
Good document but needs revising
I will send out on Listserv for suggested changes

10. Due Date for SEFA/ARRA Reconciliation to State Comptroller

11. SEFA-ARRA Recon Due Date
For FY 2011 SEFA to ARRA reconciliation was due to State Comptroller’s Office on November 20
Recon could be cumbersome and sometimes required adjustments to Schedule 1A (SEFA)
This caused problems for AFR consolidations as they were already completed
No change on final date for 2012

12. SEFA-ARRA Recon Due Date
Sept. 18 – Initial Certification
Certifies that agency entered their interagency federal pass-through records (including accruals) into the SEFA Web application
Sept. 19 – Sept. 25 – SEFA Interagency Federal Pass-Through Reconciliation Period
Sept. 26 – Interagency Federal Pass-Through Certification
Nov. 1 – Final Certification

13. Nov. 2, 2012 – SEFA/ARRA Reconciliation available online
Preliminary ARRA Section 1512 report data will be provided by the federal government and uploaded to the SEFA/ARRA Reconciliation option within the SEFA Web application
Nov. 20, 2012 – SEFA/ARRA Reconciliation Certification Due
This certifies that all ARRA expenditures for the current fiscal year are accounted for and reconciled to SEFA at the CFDA level

14. Date Change for IFRS due to Impact on Source and Uses

15. IFRS Date Change
Integrated Financial Reporting System (IFRS) has been due on December 31 to THECB
Sources and Uses Report is due to THECB by December 1
Information in IFRS often requires editing of Sources and Uses, despite reconciliation template provided by THECB
Date for 2012 IFRS has been changed to December 1 (actually December 3rd due to weekend)

16. IRFS Date Change THECB Recommendations:
Ensure IFRS reconciles to Sources and Uses by utilization of provided template
Have reports prepared by, or at a minimum certified by, Accounting group
Ensure Comptroller’s guidance is followed annually

17. Indirect Cost for Athletics NCAA Report

18. IDC for NCAA Report
NCAA requires a very detailed report on Athletic activity by gender and sport
Line 32 asks for Indirect Facilities and Administrative Support
There is not a standard method to calculate the IDC
“…support may include an allocation for institutional administrative cost, facilities and maintenance, grounds and field maintenance, security, risk management, utilities, depreciation, and debt service.”

19. IDC for NCAA Report At UT-El Paso we include:
Building Depreciation
Allocation of utilities that are not already direct billed to Athletics
General Administration, calculated as a percentage of total Athletic expenses
First two elements are straight forward:
Building use for Athletics is analyzed and apportioned if necessary

20. IDC for NCAA Report
Administrative Cost Measure %, which is reported to LBB, is applied to total Athletic Expenses
Considerations
Report is required to be audited
As IDC counts as support from University, beware of showing too high of a number

21. GASB Update

22. GASB Update – Statement 64
GASB Statement No. 64, Derivative Instruments: Application of Hedge Accounting Termination Provisions, becomes effective in 2012
Establishes criteria when the effective hedging relationship continues and hedge accounting should continue to be applied after the replacement of a swap counterparty or a swap counterparty’s credit support provider.

23. GASB Update – New Statements in Effect in 2013
Statement No. 60, Accounting and Financial Reporting for Service Concession Arrangements, effective 2013, addresses issues related to service concession arrangements (SCAs), which are a type of public-private or public-public partnership. This Statement applies only to those arrangements in which specific criteria determining whether a transferor has control over the facility are met.

24. GASB Update – New Statements in Effect in 2013
Statement No. 61, The Financial Reporting Entity: Omnibus – An Amendment of GASB Statements No. 14 and No. 34, effective 2013, modifies certain requirements for inclusion of component units in the financial reporting entity.

25. GASB Update – New Statements in Effect in 2013
Statement No. 63, Financial Reporting of Deferred Outflows of Resources, Deferred Inflows of Resources, and Net Position, effective 2013, provides financial reporting guidance for deferred outflows of resources and deferred inflows of resources.
This Statement will have the largest impact on Higher Education as it will change the presentation of our financial statements.

26. NACUBO APC Update
J. Carlos Hernandez

27. Nominations and Selection of next APC Chair

28. APC Chair 2 Year Term Meetings should be held quarterly
Currently, one nominated person:
David Ellis, University of Houston

29. Other Issues