1. Google Sites

2. OVERVIEW
The purpose of this presentation is to teach the campus about the new and improved Google Sites! Google Sites allows everyone to create a website without knowing how to code. Our goal is to empower you to maintain and create content on the campus site. We will be focusing on the proper procedures and processes for gaining and maintaining the campus website, given the proper template and guidelines to follow.
Need to work on this slide, phrasing isn’t coming across correctly. Work on verbage and being direct.

3. GOOGLE SITES Allowed vs Not Allowed Home Page Navigation Bar
Insert Menu
Adding Content
New Pages
Editing Toolbar
Contact Form
Preview/Publish
Security Alert

4. ALLOWED vs NOT ALLOWED ALLOWED NOT ALLOWED
Adding/Editing Content
Adding/Editing Pages
Changing Colors
Changing Theme/Layout
Changing Contact Form
Changing Google Analytics
Each site provided by Information Services is tailor made per each brands, (PHS & TCPA) brand guidelines.
All campus websites must follow the RES marketing teams branding guidelines.
Click here to view RES branding guidelines.

5. Insert Menu/Pages Menu
HOME PAGE
Navigation
Bar
Preview/Publish Site
Insert Menu/Pages Menu
Whenever a “New Google Site” is opened, the Home page is the first page seen. From this page, users can navigate to add content, pages, or text to existing site.
See Slide 7 for more on the Insert Menu.

6. NAVIGATION BAR
RES Information Services will provide a basic website for all campuses. .
Pages will have subpages, as shown above with the drop down menu.
From the HOME page, users can visit the ResponsiveED main page, as well as view other RES campuses.
Apply Now button will redirect parents to the online application
TIP: Ctrl + / will open a menu that can searched for all keyboard shortcuts available within each Google App. Click Here to view all available shortcuts.

7. INSERT MENU Add text, images, URLs or uploads
View/Edit/Create page structure
Add page divider
Add Drive files or folders
Add documents, spreadsheets, presentations, forms or charts
Add YouTube videos, maps or calendars

8. ADDING CONTENT
If Text box is the selected option, Sites automatically places it on the page.
If Embed URL is selected copy & paste link into search bar and click add.
TIP: By double clicking in the middle of any page it will enable the “Quick Add” menu.

9. ADDING CONTENT
If Images is selected copy & paste, drag and drop, search or add image from Google Drive.
If Upload is selected, the windows explorer will open and files can be directly added from the Desktop or My Documents.

10. ADDING CONTENT
From Insert menu, attach something directly from Google Drive, or use the ability to embed a YouTube video, Campus Calendar, or Map.
TIP: By adding from Google Drive, the feature will search through the entirety of the user's drive. If the needed document is specifically a sheet, it can be added from the Google Docs area, which will make searching and adding documents more efficient.

11. ADDING NEW PAGES
From the Insert menu, click on Pages option. At the bottom of the list click the add page option and give the Page a name.
After a page is created, a subpage can be created, to have nested pages within one. Editing the Home page and renaming is available.

12. EDITING TOOLBAR From the Edit toolbar, content can be altered by:
Text Size
Text Alignment
Hyperlink
Delete Content
Text Emphasis
Bullets & Numbering
From the Edit toolbar, content can be altered by:
Text Size
Text Alignment
Text Emphasis (Bold, Italic, Underline, and Strikethrough),
Bullets and Numbering
Adding hyperlinks
Deleting content
Clearing Formatting
TIP: Highlight text that is meant to be used for the link. Click on hyperlink button, copy & paste URL and click done. If clicked on, the link we reroute user to the correct page.

13. CONTACT FORM
On the Home page and Contact page, there is an automated Google Form for prospective parents and students.
Once the user clicks Submit, the information is then tabulated in a Google Sheet, that will be shared with the campus at the beginning of the school year.

14. Share with collaborators
PREVIEW
Share with collaborators
When site preview is selected, the website is able to be viewed in a “Live” desktop view. Meaning, it will be seen as outside users will see it.
Undo/Redo
Site Preview
Available Views in Preview Mode:
Smartphone View
Tablet View
Desktop View 11 2 3

15. PUBLISH
Whenever ANY change is made to the Google Site, Google Drive automatically saves all changes, BUT for any changes to be visible to outside users, the site MUST BE REPUBLISHED.
In the upper right hand corner is the Publish button. By clicking on this button the page is published with whatever changes that’ve been made to the Campuses site for all to see. Before EVER publishing, make sure site is previewed. Switch back and forth on the different views, (phone mode, tablet mode, and desktop mode) to make sure all edits are visable.
TIP: ALWAYS preview site before publishing!

16. SECURITY ALERT
ALL content on the Google Site is published unrestricted to the public.
All content on the site:
MUST BE SUITABLE FOR GENERAL PUBLIC CONSUMPTION.
MUST NOT CONTAIN CONFIDENTIAL OR PERSONALLY IDENTIFIABLE INFORMATION.
It is imperative that we communicate this information clearly and repetitively from this point forward. Campus publishers will receive an annual notice in addition to the notice received when granted publishing or collaboration permissions.

17. AFTER TRAINING
After the Google Sites training has been complete, a folder containing the Google Site, Contact Form, Form Responses, and pictures used to create the site will be shared on Google Drive.
After all documentation has been shared, the campus may start editing/adding content.
Please be cautions whenever adding content from Google Drive onto the Site. If the content is moved within Google Drive, then within the Site there will appear to be a broken link. It is important to take the time to re-link those respective files within the Site.