1. Budget Request Process
March 2015 Club Council
Presented by:
Liz Pazler, Executive Treasurer
David Bigley, Appropriations Committee Chairman
Matthew Tarantino, Director of Technology

2. Steps to budget process:
April 6th- All clubs will receive an message through RoyalSync to go to their portal to fill out their budget
Budget link will be under the “MORE” tab, go to “PAGES”, then click on the “BUDGETS”, thwen click “Budget ”
Clubs then submit their budget by April 24th, 4pm
Once a club submits their budget they will receive a submission confirmation with a link to sign up for a meeting with the SG Appropriations Committee
Clubs meet SG appropriations committee April 25th-April 26th
Some things to remember:
Have your budget prepared at least a week before you receive your budget - this will leave you time to have questions answered before you submit your budget- (This means now!)
Budget should be prepared by outgoing and incoming officers
You may submit your budget early! Budgets will be accepted any time after you receive your budget link.
On-screen demo led by Matt/Liz

3. Important Deadlines Community Service will also be due, April 24, 4pm
Not sure if you completed your CS? Your total can be viewed in your portal under the “MORE” tab- go to “Pages”, “Community Service ”
Club/Appropriations Meetings with SG, April 25 - April 26, 4pm
SG will vote on all budgets at the May 8th senate meeting
Dr. McShea will review all budget allocations over the summer
Clubs will receive their budget in August

4. We’re here to help! Student Gov Office - DeNaples 205R
SG Approriations committee will hold open office hours to answer your budget questions starting the week of April 6th :
Mondays-Wednesdays-Fridays (10am-noon)
Tuesdays-Thursday (10am-11am) & (6-8pm)
Tricia O. Cummings, club/org office, DeNaples 205S is also avaible to help,
Office hours:
Mondays-Wednesdays (Noon-2pm)
Fridays (Noon-4pm)
**Or by appointment **

5. How To Fill Out Your Budget:
Enter the following:
Event Name- i.e. Annual Conference
Event Date
Item column- what you need to purchase, i.e “plane ticket”
Info column- explain purchase, i.e “2 plane tickets to san $479pp”
“Requested” column- Total amount of purchase, i.e. $958 ($479 x2)
Items will be totaled automatically
Add any additional comments in comment box (blank box under each entry

6. Completing your budget (cont.)
Some things to remember:
Items must be listed in the semester they will be spent (Fall or spring), we do not “move” requests once budget is approved.
Adding notes in comment section helps student government understand your request- this allows student government to understand what you need and why you need it.
Do not add or delete rows or columns!!!! Doing so will break your budget spreadsheet and your budget will not be readable when received

7. Examples of what we can fund:
Educational programs open and of interest to the entire University community
Social events open and of interest to the entire University community
Travel $ for intercollegiate events
National/regional conferences

8. Examples of what we cannot fund:
Programs/activities resulting in personal financial gain for any member
Food for meetings, as defined by Student Senate
Direct contributions to philanthropies, charities, etc.

9. Important Deadlines Both your budget & community service are due:
April 24, 4pm
Club/Treasurer Meeting Sign Ups:
You will receive a link to sign up once you submit your budget

10. Club meetings- very important!
This is your opportunity to Sell yourself and Sell your club events to SG
Bring back-up documentation
Such as:
Speaker Bios
Conference information
Historical data about past club events