1. Request For Qualifications On-Call Environmental Consulting Services
Keven Gulsby
Sr. Procurement Specialist
Houston Airport System
March 13, 2014

2. RFQ for On-Call Environmental Consulting Services – Project 693
The City of Houston (City) invites interested firms to submit Statements of Qualifications (SOQ) to provide On-Call Environmental Consulting Services to the Houston Airport System (HAS) for George Bush Intercontinental Airport (IAH), William P. Hobby Airport (HOU) and Ellington Airport (EFD).
The DBE Goal for this project is 30%.
Three years with two 1-year options to extend.
Questions/Communication regarding Pre-Submittal Conference must be received electronically and directed only to:
Keven Gulsby
Senior Procurement Specialist
Supply Chain Management
Houston Airport System
(Please include the phrase “Project 693, On-Call Environmental Consulting Services RFQ” in the subject line and provide all applicable contact information.)
Each Respondent shall submit one original (marked Original) and ten (10) copies of the SOQ.
Clarification Letters: Instrument to be used when answering questions or making changes to the RFQ. Will post at HAS’ website.
Submittals shall be delivered to:
Justina J. Mann, Assistant Director
18600 Lee Road
Humble, TX 77338

3. What We’ll Cover Today General Information Instructions To Respondents
Objective
Scope of work
Instructions To Respondents
Selection process and contract award
Submittal requirements – Table of Contents
SOQ Evaluation
Evaluation Criteria
Additional Instructions, Notifications, and Information
Badging – Access to AOA (Air Operations Area)
City Required Documents
To be submitted with SOQ
To be submitted after receipt of Notice of Intent to Award
Sample Contract
Questions

4. General Information Objective Scope of Work
The term of service awarded under this RFQ will be a maximum of five (5) years and the aggregate total amount shall not exceed $5,000,
Scope of Work
Actual work undertaken will be by separate and distinct task orders. A scope of work and estimate of costs will be required for each assignment prior to issuance of a notice-to-proceed (Letter of Authorization). Any work product generated under this contract will be delivered in printed and electronic format along with its components, such as data files, text files, image files, spreadsheets, graphs and tables.

5. General Information
Services may include, but are not limited to, the following areas:
Air quality assessment and permitting
Environmental specifications for construction projects
Aviation noise services
Water quality assessment and permitting
Review of technical documents and reports
Site assessment and remediation
Litigation support
Storage tanks
Regulatory negotiations
Spill Prevention (SPCC)
Testing and evaluation of environmental control systems
Emergency response coordination, sampling, and oversight
Training
Waste management
Sustainability Master Plan
Environmental Management Information Systems
National Environmental Policy Act (NEPA) and General Conformity review of capital development projects
Environmental Design
Energy efficiency
Tenant compliance and oversight
Data Management (GIS/ArcINFO)
Contractor oversight of third parties lead activities
Design reviews
All prospective Respondents are advised that some of the services described herein may not be required under this contract. HAS reserves the right to initiate additional procurement action for any of the services that are described herein.

6. Instructions To Respondents
Selection Process and Contract Award
Submittals will be evaluated by a Selection Committee consisting of City personnel together with any non-City personnel the City chooses to include in the evaluation process. Selection will be based on the Evaluation Criteria herein.
Step One: Based on the number and quality of responses to this RFQ, the evaluation committee may form a ranked, short list of respondents whose qualifications provide the most desirable methods for providing the services.
Note: If a clear, first-place respondent is identified, the respondents will be notified of such, and there will be no Step TWO. However, in the event no clear, first-place respondent is identified by the evaluation committee, the evaluation committee will receive oral presentations/interviews by up to three of the ranked, short-listed respondents identified in Step ONE.
Step Two: After the oral presentations/interviews (if required) are completed, a final ranking will be established by the evaluation committee.

7. Instructions To Respondents
Submittal Requirements – Table of Contents
Table of contents shall be as follows: (Will not count against the 20-page limit)
General Information
Company Experience
Project Management Approach
Staffing
Demonstration of Flexibility and Responsiveness for Getting Things Accomplished
Ability to Meet Schedules
Quality Assurance Approach
Demonstration of Past Client Satisfaction
Demonstration of Past Performance in Meeting Budgets
City Required Documents

8. SOQ Evaluation
NO TAB: PART OF EVALUATION CRITERIA – QUALITY OF SOQ (5 points) as determined by the Selection Committee

9. Additional Instructions, Notifications, and Information
BADGING – Access to AOA (Air Operations Area)
The cost of a badge at Houston Airport System locations (subject to change):
George Bush Intercontinental Airport: $55.00
William P. Hobby Airport: $55.00
Ellington Airport: $16.00
Annual Renewal: $16.00 (all airports)

10. City Required Documents
TO BE SUBMITTED WITH SOQ:
CONTRACTOR SUBMISSION LIST FAIR CAMPAIGN ORDINANCE, FORM
CONTRACTOR SUBMISSION LIST FAIR CAMPAIGN ORDINANCE, FORM
AFFIDAVIT OF NON-INTEREST, FORM 00454
AFFIDAVIT OF OWNERSHIP OR CONTROL, FORM
CONFLICT OF INTEREST QUESTIONNAIRE, FORM 00457
CONTRACTOR’S STATEMENT REGARDING PREVIOUS CONTRACTS, FORM 00459 
REFERENCE VERIFICATION, FORM (3 required)

11. City Required Documents
TO BE SUBMITTED AFTER RECEIPT OF NOTICE OF INTENT TO AWARD
RESOLUTION OF CONTRACTOR, FORM 00501
LIST OF PROPOSED SUBCONTRACTORS AND SUPPLIERS, FORM 00600
DRUG POLICY COMPLIANCE AGREEMENT, FORM
CONTRACTOR’S CERTIFICATION OF NO SAFETY IMPACT POSITIONS, FORM
CERTIFICATE OF INSURANCE FOR SERVICES, FORM HOU1
AFFIDAVIT OF INSURANCE, FORM
INSURANCE REQUIREMENTS, FORM 00620B
AFFIDAVIT OF COMPLIANCE WITH AFFIRMATIVE ACTION PROGRAM, FORM 00624
AFFIDAVIT OF COMPLIANCE WITH DBE PROGRAM, FORM 00628
CITY OF HOUSTON CERTIFICATION OF COMPLIANCE WITH PAY OR PLAY, FORM 00630
CITY OF HOUSTON PAY OR PLAY PROGRAM LIST OF CONTRACTORS, FORM POP-3
OBO CERTIFICATION BY MATERIAL SUPPLIERS, FORM  
SAMPLE LETTER OF INTENT (M/W/DBE), ATTACHMENT, FORM 00842

12. Sample Contract

13. Questions

14. Office of Business Opportunity
Project Number 693 On-Call Environmental Consulting Services at HAS DBE Goal Achievement There are resources available to assist you as you assemble your team of certified subcontractors to help you achieve the 30 % DBE participation goal for this federally funded project. Follow these easy steps to access the certified Directory. Log on to the City of Houston’s Website at Click on the Departments Link Click on the Office of Business Opportunity Click on the S/M/W/DBE/PDBE Directory of Certified Companies You will then be viewing a search parameter screen where you may enter a company name (Search by Business Name) or a business description (Search by Business Description). Additionally, check off the applicable certification types you need at the bottom of the screen .Search by Certification Type. (DBE, M/DBE and W/DBE) The system will then provide you a list of currently certified companies for that business type. Clicking on the company’s name will give you the contact information for that company. Or, if you know the name of the DBE company, you may go to the Texas Department of Transportation’s web site for additional contact information. Under Business Quick Links, select DBE Alphabetic Listing Please contact the HAS Office of Business Opportunity if you encounter any problems or have questions. We can help guide you through this process. That contact information is: Janice Ruley Lee Road Humble, Texas 77338

15. Project Scope & Overview