1. ScINet-Phil Integrated Library System (SILMS)
Management
Library System (SILMS)
“S&T Information is our Business”

2. OUTLINE Introduction SILMS Background Material Types SILMS Modules
Acquisitions Module
Library Holdings Management Module
Patron Management Module
Circulations Management Module
Report Generation Module
Administrative and Security Management Module
Online Public Access Catalog (OPAC)
Open Forum

3. INTRODUCTION
SILMS aims to assist you in managing your computerized library collections to make your tasks easier and faster giving you more time to do active reference service to your clients in the library.

4. SILMS BACKGROUND
A homegrown integrated library management system (ILMS) initiated by STII in cooperation with DOST ScINET librarians and IT experts.
Aims to provide an open source ILMS that can be used in information handling, processing and services needs of the DOST libraries and information units.
Available for free to other government libraries and information units.
Uses standard MARC Field tags.

5. MATERIAL TYPES DEFINITION
Analytics - An entry in a catalogue for a part of a book, periodical or other publication, article or contribution of separate authorship in a collection (volume of essays, serial, volume of musical composition, etc.)
Books - A division of literary work, which is separately published and has an independent physical existence, although its pagination may be continuous with other volumes.

6. SILMS Modules Acquisitions Module
Library Holdings Management / Cataloging Module
Patron Management Module
Circulation Management Module
Report Generation Module
Admin and Security Management Module

7. Acquisitions Module
Involves the following library activities on acquiring materials:
Selection
Ordering
Receiving
Returning/Claiming

8. Material Type Books/Theses Title Main Author
Physical extension/pagination
Publication details
Broad Subject (Classification)
Acquisition date
Acquisition mode
Price (if purchase) /Donor (if donation) / Institution/ Organization (if complimentary)
Dealer/Supplier /Agent details
Accession Number

9. Material Type Serials Title of journal/magazine Author (if available)
Broad subject/classification
Mode of acquisition
Frequency
Year of publication start
Subscription/Exchange start (date format)
Subscription/Exchange end (date format)
Supplier details

10. Material Type Serials, contd.
Control number (in place of accession number)
Remarks:
a. Notification for missed issue (weekly, monthly, quarterly, or early)
b. Notification for delayed issue (daily, weekly, monthly)
Holdings details: Circulation No., Copy No., Volume No., Issue No., Issue date, date received, and remarks

12. Library Holdings Management Module
It provides librarians with modules to manage their holdings in the library. It also lets librarians add, modify, or delete holdings records.
Specifically it involves the following activities
- Stamping of ownership
- Accessioning
- Cataloging
- Preservation as well as control
- Organization and shelf preparation

13. Cataloging Process Flow
Checking of material
Stamping of Ownership/Acquisition date
Accessioning (books/theses only)
Cataloging/Classification
SILMS encoding/inputing
Barcode/Tagging
Content analysis (Analytics)
Shelving

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24. Patron Management Module
Patron Management module provides interfaces that allow the libraries to manage their patrons. The librarians can create different types of patron (e.g. Student, Employees, etc.) and assign different sets of circulation policies for a particular patron. The information to be supplied will be valuable during circulation management.

27. Circulation Management Module
Circulation Management module handles the circulation activity made by the patron in the library. It records different transactions in the library such as lending, checking, and renewal of library material, making reservations, and holding of specific item for a patron. It also enables the librarians to monitor their library items for accountability and inventory purposes.

29. Online Public Access Catalog

31. Catalog

32. Report Generation Generation of the following library reports.
a. librarians statistics of holdings in their libraries,
b. tracks circulation activities of library items,
c. labels for cataloging and tagging of library materials,
d. Card catalogs
- shelf list card
- Author card
- Title card
- Subject cards

33. Report Generation, contd.

34. Admin and Security Management Module
Handles different access permission for librarians/representatives.
Filter users who does not have a valid login and attempt to access the system illegally.

36. Thank you