1. FY18 Level Services Budget
CARVER PUBLIC SCHOOLS
2/13/17

2. Level Services Budget Background
Keeps all staffing positions approved in the original FY17 Budget (No change to retirees)
Includes health insurance increase and known changes as of 2/1/17
Does not include Unemployment Costs
Decrease in revolving/grant offsets from FY17

3. Grant Comparisons Grant FY15 FY16 FY17 FY18 (est) K Grant* $51,200 140
140
Teacher PD
$57,288
$56,865
$55,137
$55,000
240*
SPED (para sals)
$489,689
$480,000
$496,903
$472,600
274
SPED Grant
$14,124
$13,406
298
$5,600
$2,000
$1,650
305*
Title 1 (Sals)
$198,009
$193,546
$173,240
$142,400* (160k)
Total
*Budget Offset
$815,910
$797,017
$740,336
$ (est)

4. School Choice and Circuit Breaker
Account
FY15
FY16
FY17
FY18
CB Earned
$393,500
$505,325
$322,492
Est $325,000
CB Spent
$467,570
$480,315
$524,124
$250,000
(Need to build up larger reserve amount)
Choice Earned
$155,991
$174,142
$155,570
$125,000
(est based on 19 students)
Choice Spent
$110,000
$147,555
$200,000
Used to offset FY17 shortfall
$75,000
Projected starting balances for FY18: CB $25,000, Choice $32,000
Both very unhealthy balances, should have a full year saved so you budget prior years received.
Town will look to approve SPED CB Account

5. FY18 Budget Offsets
Total Budget
(Circuit Breaker)
(School Choice)
(Athletics $90/ea)
(Grant 240)
(Grant 305)
Total FY18 Level Service Budget Request
$25,002,654
($250,000)
($75,000)
($45,500)
($472,600)
$24,017,154

6. FY18 By DESE Function Code
1000: DW Leadership & Admin
2000: Instructional Services
3000: Other Services (Athletics, Trans)
4000: Operations (Facilities)
5000: Fixed Charges (Benefits)
9000: Out Of District Programs
TOTAL
$711,570
$13,671,362
$1,720,484
$1,663,177
$5,387,274
$863,287
$24,017,154

7. 1000: DW Leadership & Admin Line items at 3 year expended average
Supt PD line- based on new Supt. Induction program requirement
New COFO

8. 2000: Instructional Services
School supply/materials back to approximately 3 year average
Teacher salary lines significant increase based on grant/revenue offsets decreasing
All positions approved in FY17 fully funded, even those no longer supported by grant offsets (K para)

9. 3000: Other Services Athletics Transportation
Keeps all coaching staff at current FY17 levels
Projected coaching staff salaries listed in budget folder
$90/per sport, $270 family cap still in place
Fuel cost slightly adjusted for price increase
Replaces part-time mechanic that lost in first reduction in FY17
No changes to routes/drivers

10. 4000 & 5000 4000: Operations (utilities)
5000: Fixed Charges (benefits)
Slight increase in utilities based on new contract for electric and prior years usage
No major changes in facilities request, funding levels approximate to FY17
Large increase to PCRB, based on FY17 actuals
Health Insurance increase 11%
knowns as of 2/1/17

11. Active Health Insurance Notes
FY16 Total
$2,529,051
FY17 Original budget 7/1/16 (8% increase)
$2,485,876
FY17 September Adjustment 9/12/16
$2,774,004
FY17 February Adjustment 2/13/17
$2,804,003
FY18 Budgeted
$3,148,402

12. Active Health Insurance Costs

13. Retiree Health Insurance Costs

14. 9000: Out Of District
Projected out of district costs

15. Out of District Trends
Most of increase in FY 16/17 was high school social emotional- looking to expand our in-district services in this area

16. Program Development
Increase of in-district programsdecrease in out of district placements
FY 10 Development of the middle school MAP program
FY11 Development of the elementary SPI program
FY 12 Development of the middle school Language-Based Program
FY 13 Re-building of the elementary Alternative Learning Program
FY 14 Creation of the middle school Pathways Program
Creation of the high school Language-Based Program
FY 15 Restructuring of the SPI program and the Pathways Program
FY 16 Creation of a middle school Alternative Learning Program
FY 17 continuing implementation of a more collaborative/co -teaching type inclusion model with a focus on differentiation and universal design for learning
FY18 Development of an alternative social emotional program for high school and adjustments to MAP and GAP. Adjustments to PK models
Don’t anticipate any new programs for next year- we will continue to develop these programs

17. Comparison of Largest Cost Areas
The special education budget often swings about 200,00 up or down and this can happen at any time during the year
Circuit Breaker offsets have remained relatively stable the last few years
Special Ed expenses have faced reductions since 2011
Contracted Service is variable as it relates to tutoring needs and home support needs that are hard to predict
Should decrease due to the ARICA laws and better family supports through insurances and outside agencies
Best estimate at this time for 2017 is a total of 1,377,000 which we will plan to use 400,000 of circuit breaker to offset so the cost to the school budget is 977,000.
Very difficult to predict at this point- it is way to early – the things I can adjust are students that I know are turning 22 or are on tract to graduate out of OOD placements. Some of the students that are in short term placements now are not included in this OOD number with the hope that they will be able to return but I can’t tell yet for sure how that will play out as we are just starting this year.
Also difficult to even ask staff what they might need next year as they are just starting this year
But if we look at trends…

18. Circuit Breaker
State special education reimbursement program- started in FY04 to provide additional state funding for high-cost special education students These funds may be expended …in the year received or in the following fiscal year for any special education- related purposes “ Based on a foundation amount and percentage set by the state Not only related to out of district placements If we receive 300,000 on a cost of 1,200,000 that is 25% Leaves 75% of out of district costs to the district
Fiscal Year
In District
OOD Students
Eligible students
Total Eligible Expenses
Foundation per student
Reimb percentage
Total Reimbursed  
Projected
(rec in FY18)  
9*   
  ,225,950
  ,000  
  ,000
2016 8 25 17
1,188,983
42,840 70
322,492
2015 7 19 18
1,470,706
41,944
73.5
505,325
2014 6 15
1,329,271
40,512 75
393,500
About same number of eligible for FY18 but not sure what foundation or percentage will be

19. Main Special Ed Budget Expenses
Administrative
Computer data base program
Mailings, paper, other office supplies
Home/Hospital Instruction
Supports regular and special education students
Summer Services
Contracted Services Pupils- hard to predict area
Consultation
Home therapies
Specialty tutoring and therapies
Equipment and Supplies
Curriculum
Therapeutic
Technology
Evaluations
Neuropsychological, medical, vision tracking, central auditory processing, assistive technology
Out of District Placements – hard to predict area
Contracted Services Transportation- extremely variable
Rates range from per day
OOD about 78% in FY 11 and 12 it was 80% last year it was about 75%

20. Special Ed Transportation Including McKinney –Vento FY18 budgeted at 105,000

21. FY18 Shortfall Shortfall $1,247,868 FY18 level service budget
(FY18 Town Budget)
Shortfall
$24,017,154
($22,769,286)
$1,247,868

22. Continued Concerns Very tight on all expense lines
Utilities are bare bones
No lane change adjustments included
No reserves to offset unexpected expenditures
Any additional expenses not approved in the budget will need to come at the cost of another budget item (large expenditures will need to be addressed with staffing adjustments, even mid year)