1. Thank You for attending
Village Consultation
Thursday 07-Jun-16
7pm in the Hall
Thank You for attending
We need your presence, opinions and vote on proposed options for the development of your Village Hall

2. How did we get to this point
Agenda
Introductions
Some History
Where we are Today
Options for the Future
How did we get to this point
Question Time

3. Hall Management Committee
Introductions
Who we are and what we do
Hall Management Committee
Tony Hodgson, Neil Harding, John Willis, David Healey, Keith Egerton, Roger Lees, Paulina Bayliss, Sonia McCleery, Jonathan Jenner
The Hall The Future working group
Tony Hodgson, Neil Harding, John Willis, David Healey, Keith Egerton, Roger Lees, Paulina Bayliss, Gary Wicks

4. Some History c. 1904 “To the glory of god, the memory of
Forster Fitzgerald Arbuthnot, and for the
use of the public forever”
Ellinor Arbuthnot ( 1838 – 1911 )

5. Hall improvements since 2002
Where we are Today
Hall improvements since 2002
Wooden & Vinyl floors
Kitchen & Store
Verandah
Car Parking
uPVC windows & Doors
Bar inc. TV, Wine chiller
Kitchen Re-Furb
Audio system
CCTV
Disabled WC
Showers
Stage Upgrade
Ladies WC Re-Furb
Electricity Upgrade

6. Where we are Today

7. Where we are Today Continuous Programme of maintenance and upkeep
Funded by Grants, 200 Club, Fundraising, Parking,
Facing maintenance & structural problems
Ad-hoc solutions not sufficient
Need a positive plan for the years ahead

8. Incomes are diminishing
Where we are Today
Incomes are diminishing
2013 £9.9 k
2014 £10.4 k
2015 £7.1 k
(To Feb) £4.8 k

9. Where we are Today Occupancy is falling April 2016 25 %
Reliance on (fewer) regular hirers
Pilates, Ali About Fitness, Cricket Club, SHADES
Utility costs and Repairs increasing

10. Options for the future How did we get to this point
2014 / 2015 Historical Surveyor/Architect, User Poll, Research, Plans for increasing useable space, minor repairs. Costs borne by Patrick Mannix
Business Plan, Potential Revenue Streams, Market Research,

11. Refurbish the existing Hall Extend and Improve the Hall
Options for the future
3 Options to Consider
Option A
Refurbish the existing Hall
Option B
Extend and Improve the Hall
Option C
Rebuild the Hall

12. Option A
Refurbish

13. Options for the future Option A - Refurbish + “We know what we have”
+ Minimum disruption to users / income loss
+ Least costly option
- Retains old Infrastructure / Fabric / Heritage
- Provides no new facilities

14. Options for the future Option A - Refurbish QS Estimated cost £ 0.5 M
Work would include:
Re-roofing, internal / external decoration
WC Re-furb
Heating, wiring, lighting upgrades
Higher spec kitchen
New floor

15. Option B
Extend
Ground
First

16. Option B
Extend
Side

17. Options for the future Option B - Extend + Valuable additional space
+ More welcoming entrance
+ Dedicated facilities / wider hiring market
- More costly / Sq m
- Potential planning issues
- On-going infrastructure issues

18. Options for the future Option B - Extend QS Estimated cost £ 1.0 M
5 m extension into Car Park
Building over flat roofs
Balcony overlooking Cricket Green
Improved external appearance
Maintains Heritage

19. Option C
Rebuild

20. Options for the future Option C - Rebuild
+ State-of-the-Art village resource
+ No on-going infrastructure issues
+ Dedicated facilities / wider hiring market
- Most costly option
- High risk planning issues
- Major disruption to users

21. Options for the future Option C - Rebuild QS Estimated cost £ 1.5 M
Additional facilities (meeting room, etc.)
Attractive entrance / Village Flagship
Energy efficient building
Wider range of users
Our Legacy to future generations

22. Option comparison Matrix Mapped Concerns vs. Relevance for each option
More work we did
Option comparison Matrix
Mapped Concerns vs. Relevance for each option

23. Option comparison Matrix
Option A
Option B
Option C
Concerns
MAINTAIN
EXTEND
REBUILD
Imp
Relevance
Preserve history 7 9 8 1
Capacity 3 5
Ambience
External appearance 2
Facilities for events
Sports facilities 6
Low running costs 4
Capital Costs
Attracting funds
Low disruption/loss
Cost effectiveness/sq m
Planning
New bus./marketing
TOTAL of Imp x Relev
408
539
579
Concerns:
the objectives and considerations
Options:
the alternative approaches being considered
Imp:
the importance or weighting given to each concern (low 1 to high 9)
Relevance:
for each option, how well it supports each objective (1 is poor)

24. Village Consultation
Question Time

25. Thank You for attending Village Household Ballot
Village Consultation
Thank You for attending
What Happens Next ?
Village Household Ballot