1. Integrated Planning for GCC

2. Accreditation Visit, March 2010
GCC placed on warning by the Accrediting Commission for Community and Junior Colleges
Nine recommendations to resolve
4 by March 15, 2011
remaining 5 by March 15, 2012)

3. Accreditation Visit, March 2010
Recommendation 1:
“Building on a recommendation made by the 2004 evaluation team, the team recommends that the college strengthen the linkages among the program review, planning and resource allocation processes in order to:
Establish and publish a clear timeline and specific outcomes for the integration of the planning processes;
Establish and implement formal and systematic processes for assessing the effectiveness of the planning, program review, and resource allocation processes that include clear measures of effectiveness and direct evidence;
(continued)

4. Accreditation Visit, March 2010
Recommendation 1 (continued):
Ensure that the implementation of integrated planning and resource allocation is not solely dependent upon the receipt of new revenue, but rather focuses on continuous improvement even if this requires reallocating or reprioritizing the use of existing resources;
Assign administrative responsibility and accountability for the implementation of plans;
Align the program review cycle and the annual planning and budget cycles to ensure that planning and resource allocation are data-driven and based upon annual outcome measures;
Clarify, document and review the multiple paths for requesting resources;
(continued)

5. Accreditation Visit, March 2010
Recommendation 1 (continued):
Ensure an integrated process for continuous improvement of the planning process; and
Facilitate increased campus wide awareness and understanding of the college’s integrated planning and decision-making processes”

6. Institutional Planning Coordination Committee (IPCC)
Governance committee formed in Fall 2009
Mission is to organize planning and assess the effectiveness of the planning process
Began meeting weekly starting July 26, 2010 to address the accreditation recommendations

7. Institutional Planning Coordination Committee (IPCC)
Faculty Members
Senate Representative
Mike Scott
Guild Representative
Ramona Barrio-Sotillo
Accreditation Coordinator
John Queen
SLO Coordinator
Alice Mecom
Program Review Coordinator
Monette Tiernan
Master Planning Coordinator
(vacant)
Joint Faculty Appointment
Margaret Mansour
Administration Members
VP Instruction
Mary Mirch
VP Student Services
Rick Perez
VP Administrative Services
Ron Nakasone
AVP Human Resources
Vicki Nicholson
AVP ITS
Arnel Pascua
AVP Cont. & Comm. Ed.
Karen Holden-Ferkich
Cont. & Comm. Ed.
Alfred Ramirez
Manager/Confidential
Jill Lewis
Research & Planning
Ed Karpp (chair)
Classified Members
CSEA Representative
Saodat Aziskhanova
Hoover Zariani
Student Members
ASGCC Representative
(vacant)

8. Integrated Planning Biggest changes: Annual program review
Simplified resource allocation

9. Budget Committee funds requests
Programs complete annual program reviews and plans, including assessment of SLOs
Resource
requests
Budget Committee funds requests
Plans assess how funded requests improved learning and processes as part of annual reporting, coordinated by IPCC
IPCC assesses how well program review is working annually
IPCC assesses how well planning is working annually
IPCC assesses how well resource allocation is working annually
Track A. Resource allocation from plans
Track B. Resource allocation from programs
Programs assess how funded requests improved learning and achievement as part of program review next year
Facilities Plan
Tech Plan
Other Plans
Division Review A B D E
Validation
Resource Requests
Non-Personnel Requests
Facilities
Equipment
Supplies
Software
Other
Personnel Requests
Full-time instructional faculty
Full-time student services faculty
Classified staff
Vacant, existing positions go to Cabinet first C
IPCC and Team A set Annual Goals
Annual
Goals
EMP
Hiring Allocation Committees rate personnel requests
Standing committees rate resource requests assigned to them
Budget Committee combines all requests and sorts list
(including resource reallocation)
Budget Committee matches requests to appropriate funding sources
Planning
Report
(includes institutional SLOs)

10. Integrated Planning Annual Program Review
All instructional, student services, and administrative services programs conduct program review every year in the Fall semester
Program review is streamlined (3 pages)
Instructional program review is conducted by divisions
Program review results in resource requests that go into the budgeting process

11. Integrated Planning Annual Program Review
Resource requests from programs are validated to ensure they are related to the Educational Master Plan, student learning outcomes, core competencies, or other college plans
Only validated requests continue in the resource allocation process

12. Integrated Planning Simplified Resource Allocation
Two types of resource requests from programs:
Personnel Requests
Full-time faculty or classified staff
Non-Personnel Requests
Facilities, equipment, supplies, software, etc.

13. Integrated Planning Simplified Resource Allocation
Resource requests may come from programs (through program review) or directly from plans such as the Educational Master Plan

14. Integrated Planning
Personnel requests go to IHAC, SSHAC, CSHAC (hiring allocation committees) for prioritization
Non-personnel requests go to Academic Affairs, Student Affairs, Administrative Affairs, and 4Cs for prioritization
After prioritization, all resource requests go to the Budget Committee for final prioritization

15. Integrated Planning
Processes are evaluated by the IPCC and the Program Review Committee, the Master Planning Committees, and the Budget Committee
Improvements are made for the next cycle

16. Timeline
Annual program review will begin this Fall for all programs/departments/units
Resource requests due at the end of the Fall semester
Resource allocation will begin in Spring 2011 for the budget year

17. More Information GCC website: Master Planning
Home > About GCC > Administration > Master Planning
or A-Z Index: Master Planning