1. Change Ambassador Network Kick Off
Welcome!

2. Shawnee State University

3. Agenda Introductions Bear Trax Project Overview
Change Ambassador Network Roles & Responsibilities
Understanding Change & the Network
Timeline
Next Steps
Q&A
Shawnee State University

4. Introductions President Kurtz, Executive Sponsor
Elinda Boyles, Executive Sponsor
Jonica Burke, Bear Trax Project Manager
Janel Denton, Bear Trax Organizational Change Lead
Dave Zender, Bear Trax Leadership Development & Training Manager
Noelle Akins, Bear Trax Training Lead
Shawnee State University

5. Activity In 3 minutes, talk with 3 people about… Who you are
What you know about Bear Trax
How you think this project will impact your area/department
Shawnee State University

6. Why this project, now?
Improve Shawnee State University’s reputation and attract top talent and new students
Priority of being a student-focused university, by leveraging the latest technology to create operational efficiencies
Create a culture of analytics to provide insight into declining student enrollment and base business decisions on actual data
Shawnee State University

7. Create Operational Efficiency Execute the University ‘s Vision
Project Summary
The goal of the Bear Trax implementation is to:
Create Operational Efficiency
Execute the University ‘s Vision
JANEL – this is just your opening to set the stage
Shawnee State University

8. Project Overview
Shawnee State University is implementing the following:
Oracle Cloud Human Capital Management (HCM)
Core HR, Benefits & Absence Management, Time & Labor, Payroll
Oracle Cloud Enterprise Resource Planning (ERP)
General Ledger, Fixed Assets, Cash Management, Expenses, AR, AP, Purchasing, Self Service Procurement
Oracle Transactional Business Intelligence
Planning & Budgeting Cloud Service
Oracle Student Cloud – In Progress
Social, Marketing, Recruitment, Service
Shawnee State University

9. Module Leaders Finance Human Resources & Payroll
Student Relationship Management
Financials:
Greg Ballengee
Core HR & Benefits:
Malonda Johnson
Social:
Astra Ng
Accounts Receivable:
Lee Blanton
Payroll:
Heather Cate
Marketing:
Leigh Gerlach
Budget:
Jonica Burke & Ali Givan
Time & Labor:
Corey Culbertson
Recruitment & Service:
Amanda Means
Contracts:
Joe VanDeusen
& Sarah Brown
Shawnee State University

10. Project Timeline
Go Live
Shawnee State University

11. Benefits of Bear Trax Web based Access to real time customizable data
Electronic timesheets
Shawnee State University

12. Bear Trax Change Ambassador
Shawnee State University

13. Purpose Communicate key messages & information quickly
Represent your area/department
Provide feedback and advice to ensure understanding of concerns & expectations
Shawnee State University

14. Why were you selected? Represent your area/department
Good communication skills to champion Bear Trax
Knowledge of organizational structure & business processes
Ability to influence others - strong, informal network of peers
Work effectively with all levels of the organization
Provide exceptional customer service
Ability to identify impact of process & recommend changes
Shawnee State University

15. What are we trying to accomplish?
Shawnee State University

16. J-Curve Model
The role of Organizational Change Management is to minimize the dip in productivity and performance.
Shawnee State University

17. Change Cycle
Everyone goes through a natural “change cycle” when a change is introduced:

18. Developing Your Plan Activity: Divide into departments/ areas
Spend 5 minutes listing the following:
The 10 things you can do to engage your area in supporting Bear Trax
How you can reduce their fears
Shawnee State University

19. Change Ambassador Timeline
Date
Topics/Areas of Focus
Kick-Off
February 20, 2017
Welcome
Project Overview, benefits of new system,
Organizational Change basics
Roles & Responsibilities
Timeline
Q/A
March
Week of 3/27
High level HCM & ERP Overview
Benefits of Bear Trax
April
Week of 4/17
HCM
Training Schedule
May
Week of 5/15
ERP
Training underway – feedback loop
June
Week of 6/12
Pre-go live
Feedback loop
July
Week of 7/10
Post go live
August
TBD
Shawnee State University

20. Shawnee State University
Communicating Your Plan
Tools
Informal Communication
FAQ Handout
Breakroom/’The Watercooler’
Outings/Social Activities
Project Team Members
Desk/Workstation
Shawnee State University

21. Next Steps Communicate plan using information you learned today
Next Meeting: Week of March 27th
Bear Trax Demo
Shawnee State University

22. Shawnee State University

23. Contact Information
Jonica Burke
Bear Trax Project Manager
Dave Zender
Leadership Coaching & Training Manager
Janel Denton
Organizational Change Management Lead
Noelle Akins
Training Lead – End User Trainer
Shawnee State University