1. Managing Time, Tasks and Yourself
Megan Martin
Educational Program Coordinator
Human Resources
University of Missouri Extension

2. A LOT of Information!
A week-day edition of the New York Times contains more information than the average person was likely to come across in their entire lifetime in 17th century England.

3. Managing Your Time Urgent Important Not Important Not Urgent
Urgent
Not Urgent
Important
Not Important
Research shows us that we can actually get sick from information overload.
It stresses us out, burns us out. We feel overloaded, overwhelmed. We get frantic, our heart races. We don’t sleep well because out brains continue to churn at night.

4. Urgent Vs. Important
Urgent
Not Urgent
Important I II
Not Important
III IV
Most people spend time on tasks that fall in quadrants I and III.
Your goal is to spend most of your time on tasks that fall in quadrants I and II.

5. Everything outside of your circle of concern
Managing Your Time
Everything outside of your circle of concern
Research shows us that we can actually get sick from information overload.
It stresses us out, burns us out. We feel overloaded, overwhelmed. We get frantic, our heart races. We don’t sleep well because out brains continue to churn at night.

6. Managing Your Time
Research shows us that we can actually get sick from information overload.
It stresses us out, burns us out. We feel overloaded, overwhelmed. We get frantic, our heart races. We don’t sleep well because out brains continue to churn at night.

7. Self Managing Your Time Emotional Physical Spiritual Mental
Research shows us that we can actually get sick from information overload.
It stresses us out, burns us out. We feel overloaded, overwhelmed. We get frantic, our heart races. We don’t sleep well because out brains continue to churn at night.

8. Self Managing Your Time
Research shows us that we can actually get sick from information overload.
It stresses us out, burns us out. We feel overloaded, overwhelmed. We get frantic, our heart races. We don’t sleep well because out brains continue to churn at night.

9. Managing Your Time Project Management: Break it into tasks
2. Assign person responsible
3. Assign deadline date
Schedule follow-ups and assess status
Research shows us that we can actually get sick from information overload.
It stresses us out, burns us out. We feel overloaded, overwhelmed. We get frantic, our heart races. We don’t sleep well because out brains continue to churn at night.

10. Person(s) Responsible
Managing Your Time
Project Management:
Project Title
Annual Fall Summit
Final Due Date
October 24, 2017
Task
Person(s) Responsible
Notes
Deadline
Obtain key note speaker
Rick Williams
Work with resources, make contacts. Get contract form fiscal office
7/15/2017
Build agenda
Sonya Brown
Work with sub-committees to establish break out sessions
8/25/2017
Communication
Mary Smith
Build web site, develop flyers
9/1/2017
Research shows us that we can actually get sick from information overload.
It stresses us out, burns us out. We feel overloaded, overwhelmed. We get frantic, our heart races. We don’t sleep well because out brains continue to churn at night.

11. Person(s) Responsible
Managing Your Time
Project Management:
Project Title
Final Due Date
Task
Person(s) Responsible
Notes
Deadline
Research shows us that we can actually get sick from information overload.
It stresses us out, burns us out. We feel overloaded, overwhelmed. We get frantic, our heart races. We don’t sleep well because out brains continue to churn at night.

12. Managing Your Time Mindsets: Cooperative and Collaborative Mindset
Be open & sharing
Be a team player
Growth Mindset
What can I learn from this experience?
What can I take responsibility for?
Research shows us that we can actually get sick from information overload.
It stresses us out, burns us out. We feel overloaded, overwhelmed. We get frantic, our heart races. We don’t sleep well because out brains continue to churn at night.

13. Managing Your Time Wasting Time Are you processing inefficiently?
Are you spinning your wheels?
Do you understand procedures correctly or are you always making mistakes that need to be gone over?
Do you have a routine?
Are you getting side-tracked?
Are you blaming others but not yourself?
Research shows us that we can actually get sick from information overload.
It stresses us out, burns us out. We feel overloaded, overwhelmed. We get frantic, our heart races. We don’t sleep well because out brains continue to churn at night.

14. Managing Your Time Task Management
Completing most important task first vs. completing easiest task first.
Completing most important task first vs. completing the task that is most on your mind first.
Allowing unimportant details to weigh you down.
Turn key tasks into habits.
Take a break/take a walk.
Research shows us that we can actually get sick from information overload.
It stresses us out, burns us out. We feel overloaded, overwhelmed. We get frantic, our heart races. We don’t sleep well because out brains continue to churn at night.

15. Managing Your Time Outlook Tips: Turn Off Notifications
2. Drag to calendar to
Make an apt
Hold time to read the
3. Ignore Button
Set rules
5. Top left – add quick commands
6. Set Out of Office
Research shows us that we can actually get sick from information overload.
It stresses us out, burns us out. We feel overloaded, overwhelmed. We get frantic, our heart races. We don’t sleep well because out brains continue to churn at night.

16. Scheduling Tasks
Follow the steps to set up a meeting, only it will be a task
You can color-code the task
You can move the task to another day

17. Scheduling Meetings Follow the steps to set up a meeting
You can color-code the meeting
You can move the meeting to another day

18. Privatizing Your Appointments
Follow the steps to set up a meeting
Click the box at the bottom left to “lock” the appointment, enabling only you to see it (or if using Vista, click the padlock at the top of the screen)

19. Cleaning up Your E-Mail
Make it a practice to look over your s once a week and clean them out.
In-box
Sent
Deleted
Folders

20. Managing Technology Hint***:
If you find you’re spending a lot of time on s, set aside a time when you WILL NOT answer your s.

21. Skills to Help You Improve Your Time Management
Organize Your Work Space!!
Throw Out Junk!!
Stay Organized!!
Always know where your keys are.

22. Tips to Help You Improve Your Time Management
Review and Prepare
Your Day
Take 10 minutes at the end of your day and at the beginning of your day to look at your calendar. Make note of things that need to be done. Move tasks if you need to.

23. Professional Work Relationships
Megan Martin
Educational Program Coordinator
Human Resources
University of Missouri Extension

24. Professional Work Relationships
Barrier – Focusing on your personal agenda

25. Professional Work Relationships
Barrier – Focusing on your personal agenda
Strategy to overcome this barrier:

26. Professional Work Relationships
Barrier – Focusing on your personal agenda
Strategy to overcome this barrier:
Focus on the task, not the person

27. Professional Work Relationships
Barrier – You have a sense of superiority

28. Professional Work Relationships
Barrier – You have a sense of superiority
Strategy to overcome this barrier:

29. Professional Work Relationships
Barrier – You have a sense of superiority
Strategy to overcome this barrier:
Be helpful, listen to their input
Don’t be a bully, act with integrity

30. Professional Work Relationships
Barrier – You just don’t like them

31. Professional Work Relationships
Barrier – You just don’t like them
Strategy to overcome this barrier:

32. Professional Work Relationships
Barrier – You just don’t like them
Strategy to overcome this barrier:
Be flexible towards others
Allow for other points of view
Be professional and focus on the task
Thank them for their input

33. Professional Work Relationships
Barrier – Lack of confidence in yourself

34. Professional Work Relationships
Barrier – Lack of confidence in yourself
Strategy to overcome this barrier:

35. Professional Work Relationships
Barrier – Lack of confidence in yourself
Strategy to overcome this barrier:
Be honest with yourself
Be open with colleagues
Value your own experiences
Take on a growth mindset

36. Professional Work Relationships
Barrier – Too much gossip

37. Professional Work Relationships
Barrier – Too much gossip
Strategy to overcome this barrier:

38. Professional Work Relationships
Barrier – Too much gossip
Strategy to overcome this barrier:
Respect those who are not around to defend themselves
Try to see both sides
Be empathetic to the gossiper without throwing the other person under the bus