1. ONIX and CIP: How the Library of Congress Uses ONIX Data in the CIP Workflow
ALCTS Catalog Form and Function Interest Group
ALA Annual Conference, Chicago, Illinois
June 24th, 2017
Caroline Saccucci and Camilla Williams

2. Use of ONIX data at the Library of Congress
What is ONIX for Books and what does it look like?
CIP/ONIX Pilot and Findings
CIP/ONIX Implementation at LC
Process
Identification of ONIX records
ONIX to MARC Converter Cataloging Process
Distribution to LC Catalog, OCLC, other bibliographic utilities
ONIX and CIP e-book records
Benefits from use of ONIX records
ONIX Problem areas
Statistics to date
ONIX to MARC Converter demonstrated
Questions and Answers

3. What is ONIX?
ONIX for Books is an XML format for sharing bibliographic data pertaining to both traditional books and eBooks. It is the oldest of the three ONIX standards, and is widely implemented in the book trade in North America, Europe and increasingly in the Asia-Pacific region. It allows book and ebook publishers to create and manage a corpus of rich metadata about their products, and to exchange it with their customers (distributors and retailers) in a coherent, unambiguous, and largely automated manner.
Definition from Wikipedia
LC uses ONIX for Books 2.1

4. What does ONIX look like?

5. ONIX record cont.

6. CIP ONIX Pilot
Pilot to test feasibility of using ONIX data for physical description elements of CIP records
Pilot was from June 2009 through September 2010
Library of Congress and National Library of Medicine participated
11 suppliers of ONIX data were used
Comparison of locally developed TCEC (Text Capture and Electronic Conversion) system to ONIX to MARC Converter

7. CIP ONIX Pilot Findings
Six week time study found:
ONIX takes half the time as TCEC
80% processed using TCEC software completed in 2 minutes or less
80% processed using ONIX data completed in 1 minute or less
Fewer staff transcription errors
Given high volume of work done within CIP Program, LC management agreed to use the ONIX to MARC converter whenever it was available to save staff time costs when processing ECIPs.
Use of ONIX to MARC converter moved into production effective October

8. Identification and Use of ONIX data at LC
Publishers send ONIX feeds to our Cataloging Automation Specialist on Tuesdays and Thursdays
ONIX records matched against ECIP galleys via ISBN when the ONIX to MARC converter is invoked for prepublication cataloging
ONIX data are used to enrich records in the LC Voyager catalog by adding TOCs and summaries through an LC-created program

9. ONIX to MARC Converter Cataloging Process
The following fields are brought in via ONIX:
100, 245, 250, 264b, 264c, 490, 520, 505, 655 (BISAC), 700 
Data are automatically preselected
Compare mode to note discrepancies
More like proof-reading
Data must be in Voyager before errors can be corrected
Discrepancies between galley and ONIX
Capitalization issues
Adding fields and other data/text
Cataloger should look at galley to double check
Cataloger must be vigilant to prevent errors

10. Distribution of ONIX-based records from LC
ONIX data are the foundation for MARC-encoded descriptive elements for approx. 20% of CIP records created by the Library of Congress and the National Library of Medicine.
Publisher created ONIX data are, therefore, being distributed in MARC format to bibliographic utilities (such as OCLC) and other sources via LC’s distribution channels.
ONIX-based data are then picked up by vendors and copy catalogers throughout the world.

11. ONIX and CIP E-book records
LC has been creating pre-publication metadata for electronic books processed through the CIP Program since 2011 for print + electronic titles.
22,333 CIP e-book records have been created through 5/31/17
Provider-Neutral E-Monograph MARC Record Guide
Record based on information from publisher for print
E-book CIP data application form
Works with e-book record program
Program adds variable and standard data elements to identify item as an e-book.
Since the print record is the source for the e-book record, ONIX is the foundation for the descriptive elements of many of the CIP e-book records.

12. CIP e-book metadata useful!
“We absolutely use your e-book records! LC’s CIP e-book records are the most complete and accurate of any e-book records we get. Vendors such as YBP are using them.”
—Cynthia Whitacre, OCLC Department Manager, WorldCat Quality
At a recent OCLC Member Forum, Cynthia Whitacre, OCLC Department Manager, WorldCat Quality and OCLC representative to the CIP Advisory Group, talked about how she manages the contract cataloging staff who update and enrich e-book records from vendors such as OverDrive, and OCLC uses CIP e-book records for this work.  She said our CIP e-book records are the most complete and accurate records, and she mentioned that vendors such as Yankee Book Peddler are also using our records in their e-book packages for libraries.

13. Benefits from use of ONIX data
Faster and more ergonomic
Less likelihood of errors on part of catalogers
More enriched data
TOCs
Summaries
BISAC headings
Publisher data directly serves library community

14. Discrepancies between ONIX and galley
ONIX Problem Areas
No ONIX!
Not all publishers supply ONIX
LC does not receive publisher’s ONIX feed
ONIX may not be available at the CIP application stage
Created a survey on ONIX data or AAUP publishers
Discrepancies between ONIX and galley
Titles, subtitles, statements of responsibility, series
Requires more data manipulation
Sometimes bib record must be re-cataloged

15. ONIX Statistics
FY17 (through 5/31/17) 4785 ONIX records 13% of ECIP total
FY ONIX record 17% of ECIP total
FY ONIX records 20% of ECIP total
FY ONIX records 25% of ECIP total
FY ONIX records 15% of ECIP total
FY ONIX records 14% of ECIP total
FY ONIX records 16% of ECIP total
Pilot 6/1/09-9/30/ ONIX records 5% of ECIP total
Total number of ONIX records used by LC (6/1/09-5/31/17) : 62,295; 16% of ECIP Total of 379,981 FY10-FY17
For CIP and non-CIP records, over a million records have been enriched with TOCs and summaries

16. ONIX to MARC Converter

17. CIP Data Block Example Names: Ownby, Ted, editor.
Title: The civil rights movement in Mississippi / edited by Ted Ownby.
Description: Jackson : University Press of Mississippi, [2013] | Series: Chancellor Porter
L. Fortune symposium in southern history series | Includes bibliographical
references and index.
Identifiers: LCCN (print) | LCCN (ebook)
| ISBN (hardback) | ISBN (ebook)
Subjects: LCSH: Civil rights movements--Mississippi--History--20th century.
| African Americans-- Civil rights--Mississippi--History--20th century. | African American
civil rights workers--Mississippi--Biography. | Race discrimination-- Mississippi--History—
20th century. | Mississippi—Race relations--History--20th century. | BISAC: HISTORY /
United States / State & Local / South (AL, AR, FL, GA, KY, LA, MS, NC, SC, TN, VA, WV).
| HISTORY / United States / 20th Century. | SOCIAL SCIENCE / Discrimination
& Race Relations.
Classification: LCC E185.9.M6 C (print) | LCC E185.9.M6 (ebook)
| DDC ’ dc23
LC record available at

18. Questions and Answers

19. Thank You!