1. Evidencing FASD with Records
Documenting Prenatal Alcohol Exposure (PAE)
& Other Evidence

2. Why Collect Records?? Evidence of Prenatal Alcohol Exposure
Evidence Symptomology of FASD in client
Corroborate Witness Statements
Identify Witnesses for Interviews

3. Records To Collect Medical * Social Services * Mental Health *
Educational *
Law Enforcement
Employment *
Court
Correctional *
Social Security *
Other *
* Need a signed release or subpoena to obtain records

4. TIPS Get release from client and mom asap Try & Try Again
HIPAA-Compliant
SSA
Military
NOK
Try & Try Again
Visit in person
Give as much identifying information as possible
Don’t limit yourself
NO FASD Diagnosis!!!
Stay organized – document collection log

5. Sample Document Collection Log
Agency
Request Made
Follow Up Needed
Request Complete
Orleans Parish Juvenile Clerk of Court
101 Main Street
1/19/2017: The clerk found one record for CLIENT, DOB 9/1/1995.  She would not release the case type or case number.  Informed that the case is located in archives with only a 4-number designation.  I was informed earlier in the day by archives that the "legal jacket" is public, but the social jacket is not -- the clerk denied this.  The clerk refused to give me more information on procedure for obtaining a subpoena.
Need subpoena
Archives
111 Nixon Drive, New Orleans #
Spoke with: Vincent Clark & Frank
1/19/2017:
Vincent ran a criminal record search on ALL names (immediate family and maternal family).  Found records for Bob Doe (A-68795, 1954, Assault & Battery of a victim under the age of twelve with the intent to have unlawful carnal knowledge of her) - got copies of the original indictment.  This is most likely not the correct person.  Also retrieved copies of Index for criminal cases on CLIENT and MOM. 
Vincent and Frank tried looking up CLIENT, MOM and DAD in the database for judicial commitments.  These are not public record -- we would need a subpoena.  The Archives has OLD records, but need a lot of identifying information because the database is not easily searchable for a name for any large time period.  NO records found on CLIENT. They could not complete the search for MOM and DAD.
Go to Criminal Clerk of Court for follow up on records found in indexes

6. Records To Collect Medical * Social Services * Educational *
Mental Health *
Employment *
Law Enforcement
Correctional *
Court
Other *
Social Security *

7. What To Get:
Birth
Prenatal Care
Postnatal Care
Maternal hospitalizations during pregnancy
Paternal hospitalizations time of conception
Client’s treatment during lifetime

8. Records To Collect Law Enforcement Medical * Social Services *
Mental Health *
Educational *
Law Enforcement
Employment *
Correctional *
Court
Other *
Social Security *

9. Police & Sheriff’s Offices
Police reports naming mother, father and client as suspect, victim and witness during the relevant time period.
Calls for service to residence
What to look for:
DUI
Public Intoxication
Disturbing the Peace
Domestic Violence

10. Records To Collect Correctional * Medical * Social Services *
Mental Health *
Educational *
Law Enforcement
Employment *
Court
Correctional *
Social Security *
Other *

11. Correctional Records of client
Request from every institution (parish, youth, state):
General Records
Medical & Mental Health Records
Look for
IQ testing
Psychiatric records
Other behaviors noted in records – BEWARE prison behaviors can be deceptive, must understand culture
Placed in solitary for no violations frequently – maybe informal protective custody and possible indication of adaptive functioning
Witnesses

12. Danielle Mickenberg #

13. Just Remember

14. Records Check List Mental Health Medical Law Enforcement Court
Social Security
Social Services
Educational
Employment
Correctional
Other

15. Major Public Mental Health Institutions
Eastern Louisiana Mental Health System (aka Jackson)
ALSO maintains records from Southeastern Louisiana State Hospital & New Orleans Adolescent Hospital (now closed)
State Archives maintains older records from ELMHS dated
Central Louisiana State Hospital (aka Pineville)
COMPLEX system

16. ALSO… Other Outpatient Psychiatric Treatment
Drug &Alcohol Abuse Treatment
Coroner’s Office
Maintains records of involuntary commitment (UNIQUE to Louisiana!)
Courts sometimes have records of coroner’s commitments / interdictions

17. If Juvenile involved…
Will need a release and/or court order

18. Records Check List Court Medical Mental Health Law Enforcement
Social Security
Social Services
Educational
Employment
Correctional
Other

19. If Juvenile court…
Will need a release and/or court order

20. Records Check List Social Services Medical Mental Health
Law Enforcement
Court
Social Security
Social Services
Educational
Employment
Correctional
Other

21. Need Subpoena, unless…
Requesting foster care records for someone now over the age of 18 who has signed a release.

22. Very Important!
Mom during pregnancy: DUI or other charges where excessive drinking is documented. Dad during conception: DUI or other charges where excessive drinking is documented. Client during lifetime: Often documents interactions with social services, psychiatric treatment, medical treatment and other agencies and services (especially juvenile court records).