1. SHEDL Scottish Higher Education Digital Library
Negotiating together: the present and future role of consortia in academic library purchasing
Tony Kidd
JIBS Workshop, York, December 2010

2. Context Scottish HE tradition of co-operation Manageable size
Separate funding arrangements
Competitive concerns
Research Pools
Examples of other consortia
December 2010
JIBS Workshop, York

3. History
Previous attempts to implement ‘Scotland-wide’ access too ambitious
Cross-sectoral funding
Continuing concerns over patchy access
Investigative funding from Principals of Glasgow/Edinburgh Universities
December 2010
JIBS Workshop, York

4. Investigative Study May-October 2007
SCURL sponsored – Scottish Confederation of University and Research Libraries
John Cox Associates Ltd
Interviews
Libraries
University administrators/Universities Scotland
Academics/Research Pools
Stakeholders – Scottish Funding Council/JISC etc
Report launched Oct 2007
SCURL website: scurl.ac.uk
December 2010
JIBS Workshop, York

5. Relationship with JISC Collections/NESLi2
Strong consensus that SHEDL should work within JISC Collections framework
SFC and Principals expect SHEDL to co-exist with and complement JISC
But wish to fill in gaps, to move away from ‘opt-in’ arrangements, to ensure overall access for Research Pools
Plus possibility of wider range of deals (recognising NESLi2’s current work with ‘small/medium publishers’)
December 2010
JIBS Workshop, York

6. Structure & governance
SCURL
SCOPNet
SHEDL Steering Group
Interest groups (6), NLS
SHEDL Working Group
Buy-in from all 19 HEIs
Procurement – APUC
December 2010
JIBS Workshop, York

7. Phase 1 Steering Group & Working Group – collaborative working
Initial agreement to work with 3 publishers, covering a wide range of subjects
Agreements for with:
American Chemical Society
Cambridge University Press
Springer
December 2010
JIBS Workshop, York

8. Costs
Costs are fixed at the start of the contract, with agreed annual price caps
SHEDL institutions continue to fund their own subscriptions, and do not expect to pay more than before
Option to buy print at ddp
Reduced overheads – single payment and early payment where possible
December 2010
JIBS Workshop, York

9. Process Verification of holdings and expenditure with each publisher
Confirmation of contract entitlement
Licence agreement, based on JISC Model Licence
Local consultation on print retention
Adjustments to holdings – link resolvers & opacs
Monitoring of usage – locally and centrally
December 2010
JIBS Workshop, York

10. Phase 2 Consultation across all 19 HEI’s 40 nominations
6 publishers approached, following consultation with JISC
3 new publisher agreements for
Berg
Edinburgh University Press
Oxford University Press
Portico licensed across SHEDL
December 2010
JIBS Workshop, York

11. Phase 3 Consultation process completed 46 nominations
7 publishers identified for 2011
Agreements for
Intellect
Project Muse
December 2010
JIBS Workshop, York

12. Phase 3 - Difficulties Negotiations more difficult this year
Agreements with publishers with greater ‘market penetration’ already achieved
Publishers still expecting market growth
More difficult for libraries to commit
Collaboration more essential in world of funding cuts, but also more difficult
December 2010
JIBS Workshop, York

13. Benefits – HEIs Institutional buy-in and support Shift to e-only
Single payment
Cost containment
Proof of concept
widening access
increased availability of content
increased usage
efficiency gains
Shared services agenda
December 2010
JIBS Workshop, York

14. Benefits - Publishers
Reduced overheads – single point of contact for administration and invoicing
Wider dissemination of content
Improved compliance
Encourages adoption of e-only
Cash flow – protects market
December 2010
JIBS Workshop, York

15. Impact – the users More content, accessible at the point of need
1800+ titles available
Increase in usage across all Phase 1 publishers, and across all institutions
Usage increased by 41% from 2008 to 2009
Analysis shows that previously non-subscribed titles are being used
December 2010
JIBS Workshop, York

16. Issues Impact on intermediaries and consortial purchasing agreements
Impact on institutional workflows
Monitoring – within and across institutions, changing patterns of use
Resource Discovery and findability
User expectations are raised – sustainability
Budgets – impacts on collection management decisions
December 2010
JIBS Workshop, York

17. Evaluation - RIN Evaluating the impact of SHEDL
John Cox Associates/Frontline GMS
Usage data
Interviews – academics/librarians
Single year
Launched November 2010
December 2010
JIBS Workshop, York

18. Evaluation - RIN Impact of SHEDL
Confirmed overall usage increase of 41%, compared with 22% ‘average’ annual increase
Wide variation in increases – single year – whether or not titles already accessible
Some evidence that Research Pool participants benefiting
Heavy use of top 10 titles, but also long tail
Cost/use variable, and declining (by 20%+)
December 2010
JIBS Workshop, York

19. Evaluation - RIN Impact of SHEDL – interviews
SHEDL accentuates existing trends
Access/convenience/power browsing
Student expectations/VLE/Google
Cross-institutional research
Marketing – variations
Large target list of publishers
Extend to e-books/databases/datasets/back runs
December 2010
JIBS Workshop, York

20. Evaluation – JISC Coll Bloc payment mechanisms
Cost redistribution criteria
Albert Prior/John Cox
Not specifically SHEDL
Experience elsewhere/modelling
Launched July 2010
December 2010
JIBS Workshop, York

21. Evaluation – JISC Coll Bloc payment mechanisms – findings
No ‘magic formula’
Six consortia using cost distribution models
Size
Expenditure
Usage
December 2010
JIBS Workshop, York

22. Evaluation – JISC Coll Bloc payment mechanisms
Authoritative/credible data
JISC Banding
Institutional income
Research/contract income
Staff/student numbers
Not usage
Variable
Discourages promotion etc
December 2010
JIBS Workshop, York

23. Evaluation – JISC Coll Bloc payment mechanisms Use >1 variable
Transition period, from ‘current spend’
Maximum rate of change
Top-slicing…
December 2010
JIBS Workshop, York

24. Sectors National Library of Scotland National Health Service
Portico
National Health Service
Current discussions
Further Education
Scottish Funding Council
E-books - Springer
December 2010
JIBS Workshop, York

25. Funding Scalability/viability? Funding cuts? UK countries/regions
‘Journals as infrastructure’
Top-slicing – current climate??
Elsevier/Wiley negotiations in coming year
December 2010
JIBS Workshop, York

26. Questions/Discussion
Website – under development
Gillian Anderson, Chair SHEDL Steering Group
Tony Kidd, Vice-Chair
Kidd, T. Collaboration in electronic resource provision in university libraries: SHEDL, a Scottish case study. New Review of Academic Librarianship, 15 (1), 2009, pp
Kidd, T. & Stevenson, L. SHEDL – the Scottish Higher Education Digital Library: an update. Serials, 23(3), 2010, pp
December 2010
JIBS Workshop, York