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PRISMG2 Field Progress
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Overview
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PRISM G2 Field is an essential progressing tool for efficient and timely status updates from the field. Keep the team, including contractors and subs, on track by identifying critical issues when tasks are going over budget or falling behind schedule.
With detailed field management throughout the project lifecycle, the project team will be alerted to issues in a timely manner allowing for the rapid development of corrective actions to keep projects on-time and within budget.
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Use Cases
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The Field Progress package “feeds” the Field Management package to accurately forecast and provide earned value reporting during the construction phase of a project. The key benefits include:
Ability to define work
Is flexible – work may be progressed at different levels of packages.
Offers standardization in the way work is progressed for accurate reporting.
Offers a variety of methods for calculating percent complete, whereas, users can calculate in the way that is most meaningful to their organization.
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Rules of Credit
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Each Rule of Credit ID is assigned a template of progress rules. Each rule represents a “step” in the work required and is assigned a Percent Complete.
These templates ensure a consistent and objective approach to entering progress against items of work of a similar nature. It also makes the progressing process more efficient.
As the work is progressed, the Percent Complete associated with each rule is added to the Percent Complete calculated for the Progress Account or Progress Item.
The sum of the Percent Complete values for all rules equals 100%.
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Rules of Credit
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Progress Accounts
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Progress Accounts are used for managing a specific scope of work and related activities. Progress Accounts are used for tracking budgets, actuals, forecasts, and earned value in terms of quantities and hours.
When used in conjunction with the Cost Management package, Progress Accounts are linked to Control Accounts to transfer construction progress data.
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Progress Accounts
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Progress Items
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Progress Items provide a method of collecting work progress at a lower level of detail than a Progress Account. While some organizations will choose to document progress at the Progress Account level, others will elect to document progress at the Progress Item level.
When documenting progress at the Progress Item level, a “many-to-one” relationship of Progress Items to Progress Accounts can be defined.
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Progress Items
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An example of where this type of relationship and level of detail is desirable is for the installation of pipe. When installing pipe, a Field Installation Work Package (FIWP) is made up of many isometrics (ISO’s) or tags.
Each ISO’s may be measured in a different unit of measure and have its own set of Rules of Credit by which progress is documented.
Providing ability to have a relationship of Progress Items (to represent the ISO’s) and Progress Accounts (to represent the FIWP) is the preferred method of managing construction progress and allows for the level of reporting required for both corporate and field personnel.
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Progress Items
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Construction Changes
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During the course of construction, it is likely the scope of the project will be modified. This means that new Progress Items and tasks may be added, existing items may need to be modified, and/or existing tasks may be extended.
Any change in Quantity or Hours to complete the work needs to be accounted for in a formal manner. Keeping track of each change and how it affects the baseline is vital. This is because it provides the auditable documentation that indicates who requested the change, when it was requested, and the amount of the change.
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Construction Changes
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The Construction Changes process is used to manage the changes to the baseline or forecast that occur during the current reporting period.
Each Construction Change can be assigned to a Change Variety in order to classify the change. In addition, the Change Source can be added to indicate how the change originated.
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Construction Changes
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When a Construction Change is first entered, it is assigned a Change Status. The Change Status indicates the current phase that the change is in. A Construction Change has a lifecycle, which is defined by your project or company. As the Construction Change proceeds and certain actions are completed, the change can be set to reflect the current status.
When a Construction Change reaches an “approved” status, it’s amount is included in the Approved Budget.
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Construction Changes
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16. Calculate Control Accounts
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When Progress Accounts have been assigned to Control Accounts, data from the Progress Accounts can be used to calculate values for Control Accounts.
The summarized Hours of all the Progress Accounts that are cross-referenced to Control Accounts can be transferred to the Control Accounts.
The summarized Quantities of all the Progress Accounts that are cross-referenced to Control Accounts can be transferred to the Control Accounts.
The Percent Complete for Control Accounts can be calculated as the weighted average of the composite percent complete of Progress Accounts that are linked to Control Accounts.
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Close Progress Period
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At the end of a Reporting Period and just prior to updating status, progress, and actuals for the next Reporting Period, you must close out the current period.
The Close Progress Period feature performs several operations.
Progress Items
Percent Complete is copied to the Previous Percent Complete.
Estimate to Complete values are copied to the Previous ETC fields.
Progress Accounts
Period Actuals are removed.
Actual data in the Period Actuals data pane is copied to the Actuals History sub pane.
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Thank You and please join us in stand 713 for a demo
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