1. TOP 10 REASONS WHY RECORDS ARE REJECTED
PRESENTED BY
ALICE RAE WHITLEY

2. ALTERATIONS White Out Mark Through Damaged Records 1. Cuts 2. Tears
3. Stains

3. JOHN DOE

4. MISSING INFORMATION Date of Death Time of Death (A.M. or P.M.)
No Relationship to Informant
Item 13 (OTHER) Not Specified
Item 21, Disposition Specifics Missing (Section, Block, Etc.) or Unknown
Accident Etc. Missing 40a-41
Cause of Death Information

5. MISSING INFORMATION CONTINUATION
Type of Certifier
Title of Certifier

7. PAPER FORMAT Outdated Form No Short Margins No State Specifications
1. 24lb, Acid Free Light Cockle
2. 25% White Cotton
3. ¾” Left Side Margin
4. ¾” from Top Edge of Paper to first line
No Xerox Copies

8. TEXAS DEPARTMENT OF STATE HEALTH SERVICES- VITAL STATISTICS
DEC
NO SHORT MARGINS

9. ILLEGIBLE WRITING Date Certified Name of Certifier
Registrar File Numbers
Date Received by Registrar
Signature Stamp (No Double Stamping)

10. Jane Doe
Jane Doe

11. DATES NOT FLOWING Date of Injury After Date of Death
Date Certified Before Date of Death
Date Received by Registrar Before Date of Death and Before Date Certified

13. INCORRECT REGISTRAR Wrong Registrar Signing for Records
Records Filed in Wrong County
Omitting Pct. Numbers if Outside City Limits
Incorrect Registration Numbers or format

14. Pct. #
2 digit registrar #
2 digit yr.

15. MISSING Signatures No Signature of Registrar Deputies Signatures Only
Certifiers Signature Missing
Printed Name of Certifier Missing
Funeral Directors Signature and Numbers Missing

17. INK COLOR AND INK PROBLEMS
Not Durable Black or Blue Ink
Smeared Ink

18. JOHN DOE

19. FILING IN WRONG YEAR
Date of Death One Year and Registrar File Number Another Year (Example: Date of Death 08/11/08, Registrar File Number: )

20. August 11, 2008

21. NO AOP
When Birth Certificate is Marked Mother not Married and there is a Father is on the Birth Record THERE MUST BE AN AOP PROCESSED.

22. JOHN DOE
REQUIRES AN AOP