PRESENTATION TO THE PORTFOLIO COMMITTEE ON HOME AFFAIRS

PRESENTATION TO THE PORTFOLIO COMMITTEE ON HOME AFFAIRS
PRESENTED BY: MR GG MABULU PROVINCIAL MANAGER: EASTERN CAPE 15 AUGUST 2017

PORTFOLIO COMMITTEE ON HOME AFFAIRS
TABLE OF CONTENTS CONTENT SLIDE NO Introduction and Background District Composition and Profile High Level Provincial Management Structure CIVIC SERVICES Birth Registration with 30 Days ID Smart Cards Issued Other Services IMMIGRATION SERVICES Immigration Establishment and Resources Immigration Performance PORTFOLIO COMMITTEE ON HOME AFFAIRS

TABLE OF CONTENTS CONTENT SLIDE NO FINANCE AND SUPPORT SERVICES Provincial Office Personnel Profile Financial Management Budget and Expenditure Revenue Management Supply Chain Management Asset Management Fleet Management Human Resource Management Post Establishment Recruitment and Selection Performance Management Labour Relations Training and Development PORTFOLIO COMMITTEE ON HOME AFFAIRS

TABLE OF CONTENTS CONTENT SLIDE NO FINANCE AND SUPPORT SERVICES…continued Property Management Leased Offices (Private Landlords) Leased Offices (Government to Government) State owned buildings OHS Compliance Issues Counter Corruption and Security Stakeholder Engagement Number of Active Stakeholder Forums Number of Inactive or Redundant Forums Stakeholder Profile GENERAL OBSERVATIONS AND ANALYSIS CHALLENGES PORTFOLIO COMMITTEE ON HOME AFFAIRS

INTRODUCTION AND BACKGROUND
PROVINCIAL DEMOGRAPHICS Surface Area of the Province Square Kilometres COMPARATIVE ANALYSIS (Data sourced from: The State of the Population in the Eastern Cape – Research and Population Unit: Eastern Cape Department of Social Development) ITEM YEAR 2007 YEAR 2010 Estimated Population 6.5 million 6.74 million Youth Population ( years) 1.25 million 1.39 million Older Population (65 + years) DISTRICT MUNICAPILITIES SIX (6) METROPOLITAN MUNICIPALITIES Two (2) OR Tambo DM Alfred Nzo DM Sarah Baartman DM Amathole DM Chris Hani DM Joe Gqabi DM Nelson Mandela Bay Metropolitan Municipality Buffalo City Metropolitan Municipality PORTFOLIO COMMITTEE ON HOME AFFAIRS

INTRODUCTION AND BACKGROUND
PROVINCIAL CHARACTER Highly Rural Significant portion of farming community Mountainous terrain Borders Lesotho on the Eastern Side of the Province Home to two (2) Former Homelands (Transkei and Ciskei) Significant challenges around NPR due to amalgamation of NPR from the Republic and the two (2) Former Homelands Dominant languages: isiXhosa (78.8%), Afrikaans(10.6%), English(5.6%), and Sotho (2.5%) PORTFOLIO COMMITTEE ON HOME AFFAIRS

DISTRICT COMPOSITION AND PROFILE
District Municipality (DM) or Metropolitan Municipality (MM) Local Municipalities (LM) with DM or MM Estimated Population Nelson Mandela MM N/A 1.15 million Buffalo City MM Sarah Baartman DM Camdeboo LM Makana LM Blue Crane LM Koukamma LM Kouga LM Sundays River LM Ndlambe LM Amathole DM Raymond Mhlaba LM Mbashe LM Amahlathi LM Ngqushwa LM Mnquma LM Inxuba LM PORTFOLIO COMMITTEE ON HOME AFFAIRS

DISTRICT COMPOSITION AND PROFILE
District Municipality (DM) or Metropolitan Municipality (MM) Local Municipalities (LM) with DM or MM Estimated Population Joe Gqabi DM Elundini LM Walter Sisulu LM Senqu LM OR Tambo DM King Sabata Dalindyebo LM Nyandeni LM Port St Johns LM Ingquza Hill LM Mhlontlo LM 1.4 million Alfred Nzo DM Bizana LM Umzimvubu LM Mbizana LM Tabankulu LM Mataiele LM Chris Hani DM Enoch Mgijima LM Inxuba YeThemba LM Intsika Yethu LM Engcobo LM Sakhisizwe LM Emalahleni LM PORTFOLIO COMMITTEE ON HOME AFFAIRS

HIGH LEVEL PROVINCIAL MANAGEMENT STRUCTURE
PROVINCIAL MANAGER MR GG MABULU ALFRED NZO DM VACANT UNFUNDED JOE GQABI DM OR TAMBO DM MR T MNUNU CHRIS HANI DM VACANT FUNDED AMATHOLE DM MR NL STUURMAN BUFFALO CITY MM SARAH BAARTMAN DM NELSON MANDELA BAY MM DIRECTOR FINANCE AND SUPPORT PORTFOLIO COMMITTEE ON HOME AFFAIRS

CIVIC SERVICES PORTFOLIO COMMITTEE ON HOME AFFAIRS

BIRTH REGISTRATION WITHIN 30 DAYS
EASTERN CAPE PROVINCE TARGET 2016/17 QUARTER 1 QUARTER 2 QUARTER 3 QUARTER 4 ACTUAL ACHIEVEMENT QUARTER 1 (2017/18) 90 759 22140 / (100%) 22360 / (99%) 18883 / (89%) 22823 / (91%) 86206 / (95%) 22140 / (95%) PORTFOLIO COMMITTEE ON HOME AFFAIRS

ID SMART CARDS ISSUED EASTERN CAPE PROVINCE TARGET 2016/17 QUARTER 1 QUARTER 2 QUARTER 3 QUARTER 4 ACTUAL ACHIEVEMENT QUARTER 1 (2017/18) 77276 / (130%) 61917 / (95%) 56092 / (79%) 70208 / (107%) / (101%) / (50%) PORTFOLIO COMMITTEE ON HOME AFFAIRS

OTHER SERVICES Late Registration of Births (4 Categories) 31 to 365 days 1 to 7 years 8 to 14 years 15 years + Duplicates Death Registration Marriages Civil Civil Union/Partnership Recognition of Customary Marriages Rectification Passports and Travel Documents PORTFOLIO COMMITTEE ON HOME AFFAIRS

IMMIGRATION SERVICES PORTFOLIO COMMITTEE ON HOME AFFAIRS

IMMIGRATION ESTABLISHMENT AND RESOURCES
OFFICE ASSISTANT DIRECTOR CONTROL IMMIGRATION OFFICER IMMIGRATION OFFICERS PICK UP BAKKIE/S OTHER VEHICLES DETENTION FACILITIES IN AREA LUSIKISIKI 1 2 3 MT FRERE 4 6 MTHATHA 7 5 MT FLETCHER STERKSPRUIT QUEENSTOWN ENGCOBO BUTTERWORTH EAST LONDON PORTFOLIO COMMITTEE ON HOME AFFAIRS

IMMIGRATION ESTABLISHMENT AND RESOURCES
OFFICE ASSISTANT DIRECTOR CONTROL IMMIGRATION OFFICER IMMIGRATION OFFICERS PICK UP BAKKIE/S OTHER VEHICLES DETENTION FACILITIES IN AREA KING WILLIAMS TOWN 1 2 5 3 ALICE GRAHAMSTOWN PORT ELIZABETH HUMANSDORP UITENHAGE GRAAF REINETTE TOTALS 6 21 33 10 55 PORTFOLIO COMMITTEE ON HOME AFFAIRS

IMMIGRATION PERFORMANCE
TARGET DESCRIPTION PERFORMANCE TARGET ACTUAL ACHIEVEMENT % OF ACHIEVEMENT Transgressors Detected 100% 797 / 797 (100%) % Of Detected Illegal Foreigners Deported 28 / 28 (100%) % Of Detected Illegal Foreigners transported to Lindela Holding Facility 108 / 108 (100%) % Employers in contravention of Immigration Act charged 58 / 58 (100%) PORTFOLIO COMMITTEE ON HOME AFFAIRS

FINANCE AND SUPPORT PORTFOLIO COMMITTEE ON HOME AFFAIRS

BUDGET AND EXPENDITURE SUPPLY CHAIN MANAGEMENT
FINANCIAL MANAGEMENT BUDGET AND EXPENDITURE Goods and Services F/Y 2016/17 Total Expenditure for the Financial Year % Spend vs Budget Variance Goods and Services 2017/18 Expenditure Quarter 1 Commitment Quarter 1 Available Budget (Incl. Comm.) (Excl. Comm.) R R 93% 7% R R R R 28.15% 21.62& SUPPLY CHAIN MANAGEMENT INVOICES FOR 2016/17 FINANCIAL YEAR INVOICES FOR 2017/18 FINANCIAL YEAR (QUARTER 1) NO OF INVOICES INVOICES PAID WITHIN 30 DAYS % INVOICES PAID WITHIN 30 DAYS 856 846 98.8% 229 100% PORTFOLIO COMMITTEE ON HOME AFFAIRS

FINANCIAL MANAGEMENT REVENUE MANAGEMENT 2016/17 FINANCIAL YEAR 2017/18 FINANCIAL YEAR QUARTER 1 REVENUE COLLECTED R R ASSET MANAGEMENT TOTAL NUMBER OF ASSETS BOOK VALUE OF ASSETS TOTAL UNVERIEFIED ASSETS BOOK VALUE OF UNVERIFIED ASSETS NUMBER OF MISSING ASSETS TOTAL VERIEFIED ASSETS 13 383 R 1807 R 101 11 599 FLEET MANAGEMENT STATE OWNED VEHICLES GG VEHICLES MOBILE OFFICES / TRUCKS TOTAL FLEET SEDANS BAKKIES PICK-UP BAKKIES FOR IMMIGRATION SERVICES DAMAGED OR WRITTEN OFF VEHICLES 75 53 17 145 82 63 10 PORTFOLIO COMMITTEE ON HOME AFFAIRS

HUMAN RESOURCE MANAGEMENT
POST ESTABLISHMENT 2017/18 POST ESTABLISHMENT 2013/14 Levels Female Disability Male Total 14 1 13 2 12 3 4 10 21 17 38 9 5 8 33 44 77 7 29 34 63 6 299 133 432 15 48 Totals 412 294 706 Level Male Disability Female Total 14 1 13 3 4 12 2 6 11 10 19 8 27 9 7 46 78 124 40 37 77 137 338 475 5 20 33 39 53 Totals 279 531 810 PORTFOLIO COMMITTEE ON HOME AFFAIRS

HUMAN RESOURCE MANAGEMENT
RECUITMENT AND SELECTION VACANT FUNDED POSTS ADVERTISED SHORTLISTED AWAITING APPOINTMENT LETTERS PENDING FINALIZATION 45 18 22 23 PERFORMANCE MANAGEMENT (PMDS) NUMBER OF EMPLOYEES PERFORMANCE AGREEMENTS SUBMITTED OUTSTANDING PERFORMANCE AGREEMENTS COMPLIANCE RATE REMARKS 706 695 11 98.4% Audi Letters issued to non-compliant official LABOUR RELATIONS MANAGEMENT NUMBER OF CASES DISCIPLINARY HEARINGS FINALIZED DISMISSALS OTHER SANCTIONS ACQUITALLS 8 5 2 1 PORTFOLIO COMMITTEE ON HOME AFFAIRS

HUMAN RESOURCES MANAGEMENT
TRAINING AND DEVELOPMENT TRAINING INTERVENTION TARGET AUDIENCE DATES TRAINING HELD VENUES TRAINING HELD TOTAL NUMBER OF ATTENDEES New Immigration Regulations Office Managers 10 May 2017 King Williams Town 33 Civic Services Skills Training Front Office Clerks / Administrative Clerks April 2016 Mt Frere and Mthatha 20 Inspectorate Skills Training Immigration Officials 23 Risk Management Workshop 19-20 September 2016 63 Uniform Workshop All Officials 16 October 2016 Queenstown, Mthatha and Lusikisiki 60 Compulsory Induction Module 1 Levels 3 and 6 to 12 May 2016 and July 2017 Queenstown and Mthatha 22 Compulsory Induction Module 2 Levels 6 to 12 19 Compulsory Induction Module 3 Operations Management Workshop 19 to 30 June 2017 Mthatha and King Williams Town 30 PORTFOLIO COMMITTEE ON HOME AFFAIRS

PROPERTY MANAGEMENT TOTAL NUMBER OF OFFICES NUMBER OF BUILDIINGS LEASED FROM PRIVATE OWNERS BUILDINGS SHARED WITH OTHER STATE DEPARTMENTS NUMBER OF STATE OWNED BUILDINGS 61 45 11 5 Notices of Compliance already issued for Sterkspruit (closed) and Mt Fletcher (not yet closed) PORTFOLIO COMMITTEE ON HOME AFFAIRS

COUNTER CORRUPTION AND SECURITY
NUMBER OF CASES FINALIZED CASES CASE STILL UNDER INVESTIGATION CASES REFERRED TO SAPS CATEGORIES OF CASES 5 2 3 NONE Alleged Fraudulent Death Irregular Reversals Unjustifiable transactions SECURITY NUMBER OF INCIDENTS REPORTED CATEGORIES OF INCIDENTS INCIDENTS REFERRED TO SAPS FINANCIAL LOSSES DUE TO INCIDENTS OFFICES AFFECTED 7 Theft (2) Burglary (1) Attempted Burglary (1) Domestic Violence (1) Armed Robbery (2) CASE NUMBERS CAS159/06/2016 CAS609/04/2016 CAS64/08/2016 CAS27/01/2017 CAS01/04/2017 CAS14/04/2017 CAS615/05/2017 R Provincial Office Queenstown Qunu Thusong Centre Somerset East Ngqamakwe Qumbu Port Elizabeth Refugee Reception Office PORTFOLIO COMMITTEE ON HOME AFFAIRS

STAKEHOLDER ENGAGEMENT
STAKEHOLDER MAPPING PRIMARY STAKEHOLDERS SECONDARY STAKEHOLDERS TERTIARY STAKEHOLDERS Department of Health Banking Institutions Tertiary Institutions Department of Education Business Sector TVet Colleges Department of Cooperative Governance and Traditional Affairs Health Systems Trust Department of Social Development NGO’s South African Social Security Agency Department of Agriculture Traditional Leaders Department of Housing Funeral Undertakers Independent Electoral Commission Ministers of Religion Government Communications South African Police Service Service Providers Department of Correctional Services Community Radio Stations Department of Justice Local and Provincial Newspapers National Prosecuting Authority PORTFOLIO COMMITTEE ON HOME AFFAIRS

STAKEHOLDER ENGAGEMENT
NUMBER OF MUNICIPALITIES NUMBER OF ACTIVE STAKEHOLDER FORUMS NUMBER OF INACTIVE/REDUNDANT STAKEHOLDER FORUMS METRO DISTRICT LOCAL 2 6 32 31 1 PORTFOLIO COMMITTEE ON HOME AFFAIRS

GENERAL OBSERVATIONS AND ANALYSIS
Lack of focussed messaging targeting the missing middle for Smart ID Card applications (17 to 59 year olds / paying category) Over the last four (4) years lost 13% (104) of staff establishment due to austerity measures Lack of sustainability of performance by offices and districts Lack of connectivity and dedicated officials at hospitals Lack of awareness campaigns on both birth registration and Smart ID Card Over-reliance on stakeholders to communicate our message Immigration Services lack of capacity and resources Consequences of policy decisions impacting negatively on general performance of offices and affecting largely the poor and vulnerable (DNA, Requirement for parent to be present for 1st time ID applicants) Unstable SITA network PORTFOLIO COMMITTEE ON HOME AFFAIRS

PLANNED INTERVENTIONS
Collaboration with Provincial and District Stakeholder Coordinators to strengthen stakeholder involvement Develop an Integrated Provincial Technical Support Strategy Develop clear Provincial and District Communication Plans Strategies to bridge the distance gap between offices and communities Feasibility study on the re-allocation of FLO’s in underutilized offices Focussed strategy on high potential offices Human Resource Planning around capacitation, especially of small offices PORTFOLIO COMMITTEE ON HOME AFFAIRS

THANK YOU PORTFOLIO COMMITTEE ON HOME AFFAIRS

PRESENTATION TO THE PORTFOLIO COMMITTEE ON HOME AFFAIRS

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