1. Course 1002-CAA CASORT Database Instructions
Lesson 08
Recording Inspection Actions
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2. Objectives of this Lesson
The trainee will demonstrate:
A working knowledge of the definitions of synonymous terms relating to inspections.
Proper application of the general policies regarding the entry of inspections in the Action database.
Demonstrate the proper entry of an enroute inspection.
Demonstrate the proper entry for assisting another inspector conduct an inspection.
It is very important to CAA safety oversight credibility to have proper inspection records.
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3. CASORT Database Manual
Go to Inspector Toolkit
Select folder C=CAA Technical Guidance
Select folder CASORT Database Manual
From the bookmarks, Select Chapter 4
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4. Expectations of Inspectors (CASORT 1.9.2)
The primary abilities that technical inspectors must develop to be effective in their role are:
Auditing the aviation industry for conformance with State laws and regulations;
As a secondary priority, auditing the aviation industry for conformance with relevant published safety practices;
Making technical decisions (satisfactory? Yes/No);
Making records of their work and decisions – that are easily accessible to management.
Without these records, the CAA cannot substantiate credible safety oversight of their State’s aviation industry.
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5. Inspectors’ Primary Role (CASORT 1.9.3)
Making safety oversight records is the evidence that the CAA technical personnel are actively performing their role.
From the beginning of their employment, technical personnel should be required to make good records.
The quality of their inspections and evaluations may be suspect – but the quality of their RECORDS should never be.
Without the evidence of these records, management must assume that the inspector has not done the work.
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6. Question?
Unless the inspector makes a proper record of his/her inspection actions, management must assume that these inspections:
Did not occur.
Were conducted properly.
May be used as evidence in an accident inquiry.
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7. The distinction between these words can be blurred by their usage.
Confusion of Terms
In the technical inspectors’ world, there are terms that are used repetitively.
Review
Audit
Evaluate
The distinction between these words can be blurred by their usage.
Inspect
Observe
If you standardize your use of the following 2 terms, your database entries will improve noticeably.
Surveil
Monitor
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8. Inspection vs Evaluation
Evaluate
Eval Document
Eval Procedure
Eval Program
Eval Individual
Eval Organization
Use “Evaluation” to describe events before CAA approval for use in aviation.
Evaluate
Proposed
MEL
APPROVAL FOR USE IN AVIATION
Inspect
Inspect Document
Inspect Procedure
Inspect Program
Inspect Individual
Inspect Organization
Use “Inspection” to describe events after CAA approval for use in aviation.
Inspect
Approved MEL
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9. ...that is currently approved for use in aviation.
Definition [CASORT 4.1.5]
The term “INSPECTION” is used to describe the specific inspector action...
... when reviewing a document, record, procedure, equipment or organization...
...that is currently approved for use in aviation.
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10. “Inspect” Action Numbers
The term “Inspect” when used in a CASORT Action Description indicates that the inspector is auditing an organization, individual, equipment, document that has BEEN APPROVED for use in Aviation.
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11. Question?
When an inspector reviews a manual for conformance that has already been approved for use in aviation, he/she is involved in:
An evaluation.
A personnel licensing action.
An inspection.
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12. Synonymous Inspection Terms
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13. Synonymous Inspection Terms
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14. Inspection Terms [3]
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15. Question? The term “Inspect” is considered synonymous with the terms:
Evaluate and Investigate.
Audit and Monitor.
Certification and Safety Concerns.
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16. Lesson 8: T or F: Inspection?
ANSWER #
POSSIBLE ANSWER
TRUE 1.
Reviewing an approved MEL is considered an “inspection.”
FALSE 2.
Auditing a proposed MEL is also considered an “inspection.” 3.
Reviewing the pilot records for an authorized AOC holder is an “inspection.” 4.
Observing a pilot proficiency check conducted by a pilot designee is an “inspection.” 5.
Auditing a Flight Operations manual submitted by an AOC applicant is an “inspection.” 6.
An AOC holder has submitted a B737 Aircraft Operating Manual for addition of an B737 to the AOC. Your review is an “inspection.” 7.
The observations during a Demonstration Flight activities are considered “inspections.” 8.
Reviewing new ETDO procedures submitted by an AOC holder is an “inspection.”
If it is approved for use in aviation it is an “inspection.”
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17. Inspection Events (CASORT 4.2)
Once an inspection is started, a CAA Action record must be completed showing that inspection as “S=Satisfactory” or “F=Findings.”
No inspection will ever be shown as “deferred” or “in-work.”
An inspection may be terminated early for any reason, but a CAA Action record must be completed stating the findings (even for a partial inspection).
If an inspection takes several days, a separate record will be completed for each day showing the findings for that day.
The “Inspector Use” field may be used to connect a series of related records.
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18. Lesson 8: T or F: Inspection Entries?
ANSWER #
POSSIBLE ANSWER
TRUE 1.
It is possible to connect a group of related inspections be using the “Inspector Use” field. 2.
Even a partial inspection must have a completed Action record on the day it occurred.
FALSE 3.
A really good technical inspector can be forgiven for not making good records of his inspection. 4.
If a specific inspection spans 3 days, a separate CAA Action record must be entered for each day of an inspection. 5.
Once an inspection is started, an Action record must be completed for that inspection on that day. 6.
For a 4-day base inspection, the Action records for the 1st 3 days will be “I=In Work,” with the last day closed as “F=Findings.”
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19. Selecting Inspection Action Number
There are 6 different methods for quickly selecting an Inspection Action Number
Use ‘auto-suggest” by typing the Action# or description.
Use the number specified in the inspector manual.
Use the “Recent Choices”
Use the Legacy drill-down menu.
Use the Word search method.
Use the Browse for More search.
Selection of an Inspection Action Number/Description is very easy.
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20. Then select the appropriate inspection description from the list.
From Memory Method
An Operations Inspector would know that 2602 was the number for an Operations Ramp.
Just type 2602 in field.
Then select the appropriate inspection description from the list.
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21. Or Use the Number specified in the Book!
...type the Inspection Number specified in the inspector manual...
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22. Or Use the Legacy Drill-Down Method!
Step 1: Click on the down arrow beside the Action Number Field...
Step 2:The possible categories of selections appear...
Step 3: Select “Inspections”
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23. Step 5A: Select the “Use” link for the root number.
Root Number Menu
Step 5A: Select the “Use” link for the root number.
Step 5B: Or select the root number link to expand the choices for that job function.
Step 4:The “root” inspection numbers for the inspector technical specialty appear.
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24. Inserts Number from Drill-Down Menu!
Step 6: Your selection from the Legacy drill-down method is now inserted in the Action Number field..
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25. Or Start a Word Search using Auto-Suggest!
Insert cursor in menu. Start typing a word (or words) relating to the inspection..
Note that these words can be in any order.
The possible choices will appear. Select the most appropriate one.
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26. Or just use one of the Recent Choices!
Then there are the 5 (different) recent choices that appear when you open a Action data entry form.
The choice you want may be there!
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27. Or maybe “Browse for More!”
Then there is the Browse for More choice at the bottom of the recent choices.
Click on that to open the entire root number directory for searching!
It is really just that easy to find an appropriate Inspection Action number/description.
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28. Review: Action Taken (for Inspections)
Inspection functions are either “Satisfactory” or there are “Findings.”
Default: S = Satisfactory
S = Satisfactory
I conducted an inspection today and found no safety concerns.
F = Findings
I conducted an inspection today and found safety concerns.
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29. Time for an example INSPECTION entry...
Let’s start with the in-flight inspections
(probably the most complex inspection for data entry).
These are commonly called “enroute” inspections.
1) Select Enter
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30. Question s re Defaults... What is purpose of this down-arrow symbol?
They are your 5 recent Action Number choices.
It opens the legacy Action Number selection list.
What are these 5 numbers?
What is the purpose of Browse for More?
It allows you to do a structured search for an Action Number/Description.
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31. Select Action Number...
This example will be an “Flight Deck Enroute Inspection.”
Insert the cursor in the Action Number field.
Now type letters “Deck en”.
From the AutoSuggest choices provided....
Select the Flight Deck Enroute Inspection appropriate to your technical specialty.
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32. Enter the following inspection data...
Action Number selection and default Action Taken.
Aircraft MMS
Copilot PEL #
AOC Organization
Departure Point
PIC PEL #
Aircraft Registration
Flight Number
Destination
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33. EXERCISE: Enroute Inspection
Today, you conducted an enroute inspection of Everywhere Airlines Flight 234.
The aircraft was an Airbus A330, Registration G23456.
The flight departed Montreal (Canada) and arrived at Paris (France).
The PIC was Roberto Clemente (ATP 34565), the copilot was Jackson Davis (ATP 45666).
Complete this record using the appropriate Enroute Inspection Action Number for your technical specialty.
Leave your record on the screen and notify the instructor when you have completed the record..
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34. School Answer: Enroute Inspection
In addition to the default fields, the data for an enroute inspection should, at a minimum, include fields outlined in these rectangles.
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35. Other fields for Enroute Inspections?
Returning to our original example...
Let’s think about other fields that might be completed on an enroute...
It is possible that you may encounter a check pilot conducting a line check.
You may have interaction with or observe a maintenance person
You will brief a management person if you identify any safety concerns.
You will write routine notes to yourself to remember this particular inspection.
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36. Completion of Additional Fields
No safety concern identified...
Entry of safety concerns will be in a later lesson....
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37. EXERCISE: Additional Fields
Go back to your record where conducted an enroute inspection of Everywhere Airlines Flight 234 (Airbus A330, G23456, Montreal to Paris
On arrival at the aircraft, you find that there is a Check Pilot Art Novenario (10542-DCP) intending to conduct a route check.
After some discussion with DCP Novenario and DO Vince Majors, the FO was displaced by the DCP.
Also noted that Ron Abossey (12894-AME) deferred maintenance defect in accordance with MEL.
Leave your record on the screen and notify the instructor when you have completed the record..
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38. School Answer: Additional Fields
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39. Multiple Inspectors (CASORT 1.9.3)
If more than one inspector is involved in the inspection, only one (1) will complete an Action inspection record.
All other inspectors involved in that inspection will complete a “1004E=Assist another Inspector with inspection” Action entry.
Only the inspector who makes the Action inspection entry may enter the safety concerns found by the group during this inspection.
The only time when more than one inspector in a group of inspectors at the work site can enter an inspection record is when each is doing a separate inspection.
For example, three inspectors conducting a ramp inspection could separate to accomplish flight deck, cabin and exterior (separate Action numbers) inspections at the same time.
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40. Bonus EXERCISE: Inspection Assist
Inspector Raul Juliano invites you to assist him to conduct an exterior ramp inspection of an aircraft.
On arrival at the aircraft, you separate to walk around the aircraft (an A300, C6-AGE)in opposite directions.
You find hydraulic fluid leaking from the right main wheel well. No other concerns noted.
You and Raul brief the PIC Mario Borda ( ATPL) that the hydraulic leak needs attention. A correction is made on the spot.
Complete your Action record.
Leave your record on the screen and notify the instructor when you have completed the record..
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41. School Answer: Inspection Assist
If you are assisting on an inspection....
You cannot take credit for the inspection,
You cannot enter any safety concern..
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42. Question?
If 3 inspectors go out together to conduct a specific inspection:
They may all enter an inspection record.
Only 1 inspector may enter the record of the inspection.
Each should enter any safety concern they find on their personal record.
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43. Key Points of This Lesson
An inspection for which a record was not entered is wasted (time and usability)
Once an inspection is started, a CAA Action record must be completed showing that the inspection was S=Satisfactory or F=Findings.
No inspection will ever be shown as “deferred” or “in-work.”
An inspection may be terminated early for any reason, but a CAA Action record must still be made stating any findings for that particular inspection.
If an inspection takes several days, a separate inspection record will be made for each day showing the findings for that day only.
Only one inspector may record a specific inspection. If you assist in the accomplishment of that inspection, make a 1004E entry.
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44. Recap Lesson Objectives
The trainee will demonstrate:
A working knowledge of the definitions of synonymous terms relating to inspections.
Proper application of the general policies regarding the entry of inspections in the Action database.
Demonstrate the proper entry of an enroute inspection.
Demonstrate the proper entry for assisting another inspector conduct an inspection.
Were these objectives met?
© 2012 AVSOG, Inc.