1. HR Partners Meeting
February 1, 2017

2. HR Partners Meeting – February 1 , 2017
AGENDA
OA Policy and HR Updates – Bill Brady, ELR
HR Operations Updates – Sonia Potter, HR Ops
& ESI Retention – Bryan Dearinger, OGC
International Employee –Jennifer Doreen, TAD
MyTrack Updates – Nancy Nieraeth, TAD
Featured Presentation: Office of Internal Audit - What HR Partners Need to Know Speaker: Trisha Burnett, Chief Auditor

3. OA Policy and HR Updates

4. HR Operations Updates

5. Email and ESI Retention of Separated Employees
Need more awareness and process in this area
UO Retention Policy requirements
Categorized by content, not medium
State and federal preservation obligations
Suggestions
Update Employee Separation Checklist & Instructions
Consider policy or procedures
Awareness, training, education
Assistance from Unit IT (and IS)
Future: more attention to records retention…

6. International Employee
Update

7. Talent Acquisition & MyTrack Updates

8. Office of Internal Audit
Introduction
University of Oregon
Office of Internal Audit

9. Office of Internal Audit (OIA) Team
Chief Auditor –
Trisha Burnett
Executive Assistant –
Katie Bumgardner
Internal Auditors –
Amy Smith
Stephanie McGee
IT Auditors –
Currently outsourced

10. Group Question
What is Internal Audit?

11. Organizational Structure
Internal Audit reports functionally to the Executive and Audit Committee and administratively to the President’s Office.

12. Why do we have Internal Audit?
On July 1, 2014, The UO separated from the Oregon University Systems (OUS) under the authority of the State Board of Higher Education (SBHE). As a result of this separation, the UO Board of Trustees was established and implemented an internal audit function.
Under the direction and review of the Executive and Audit Committee, the Office of Internal Audit helps the University accomplish its objectives by evaluating and identifying opportunities to improve the effectiveness of governance processes, risk management, and internal controls.

13. Purpose
Purpose: Provide independent, objective assurance and consulting services that add value and accountability while driving improvement to the operations of the University.

14. Goals We’re Here to Help Teach + Train = Change
Auditors help units achieve their objectives, whom in turn help the University achieve its overall teaching and research mission.
Teach + Train = Change
Auditors serve the University by assessing risks, advising on internal controls, investigating instances where processes lacked internal controls, providing recommendations for improvement, and following up on corrective action plans.
Promote Effective, Efficient, & Ethical Practices
Auditors assist leadership achieve to provide maximum benefits while making the most efficient use of resources. This is done by identifying areas to increase efficiency and effectiveness of operations and minimizing occurrences of fraud, waste, and abuse.

15. Services Assurance Services Consulting Services
Assurance services include financial and performance audits as well as investigative engagements. Independent and objective evaluations are designed to provide reasonable assurance regarding the achievement of objectives in the following areas:
Effectiveness and efficiency of operations.
Reliability of financial reporting.
Compliance with applicable laws and regulations.
Consulting Services
Consulting services are typically performed at the request of management. The nature and scope are agreed upon between Internal Audit and the client. Examples include:
Facilitated self-assessments
Consulting on changes in policies, procedures, and processes
Fraud and internal control awareness training

16. Fraud and Ethics Hotline
Anonymous Reporting Hotline:
Website: or
Phone:
24 hours a day, seven days a week

17. Ombuds vs. OIA Our offices have similarities
Independent – reporting structure
Impartial – don’t advocate for any particular office
Confidential – though not the same level
Our office also have differences
How we approach our work – formal vs. informal
Purpose – dispute resolution vs. risk based

18. Contacting the Office of Internal Audit
Address: 1600 Millrace Drive, Suite 111
Telephone: (541)
Website: internalaudit.uoregon.edu
Anonymous Reporting Hotline:
Website: or
Phone:

19. Office of Internal Audit
Questions?
Coaching

20. Next HR Partner Meeting
Teamwork
Coaching
Next HR Partner Meeting:
Wednesday, March 1, 2017, 2:00 PM
Room: Knight Library, Browsing Room, 106