1. MDE Data Center Reporting Features
Holly Brunson
Kat Edwards
Maira Rosas-Lee
“Leading for educational excellence and equity. Every day for every one.”

2. Parts of the Data Center
Minnesota Report Card
Data Reports and Analytics
Schools and Organizations (MDE-ORG)
Secure Reports
Statewide Longitudinal Data System (SLEDS)
SLEDS Secure Reports
Maps
Schools, Districts and Teachers at a Glance
education.state.mn.us

3. Minnesota Report Card Interactive website Mobile and tablet compatible
Minnesota Report Card Information Guide on the Home page helps explain the reports on the Report Card, where to find additional data, and general release schedule of the reports
Link:
education.state.mn.us

4. Minnesota Report Card: Reporting Options
Can look at and compare up to 6 districts/schools at once
Statewide data defaults on many reports
Allows users to explore data for only certain student groups, grades, tests, etc.
A student group must have at least 10 students to have data reported in aggregate
If there are fewer than 10 students, CTSTR (count too small to report) appears
To change from 4 to 6 views, you can click on the gear at the top to change.
education.state.mn.us

5. Minnesota Report Card: Features
Users can copy the URL for the data they have selected in order to share the same data with others
All graphs generated on the webpage can be downloaded and/or printed directly
To print the graph with the data table, you can use keyboard commands (CRTL+P on a PC)
Many of the graphs are interactive
You can make certain pieces of data not visible by clicking on the graph legend
education.state.mn.us

6. Minnesota Report Card: New Student Groups
Homeless indicator information
Demographics
Test Results
Academic Standards
SLIFE (Students with Limited or Interrupted Formal Education)
education.state.mn.us

7. Minnesota Report Card: New Report
ACCESS for ELLs
Proficiency Levels reported for each of the composite scores
Overall
Comprehension
Literacy
Oral
Proficiency Levels also reported for each of the domains
Reading
Writing
Listening
Speaking
To change between composite scores and domain scores, change the selection in Score Type
education.state.mn.us

8. Data Reports and Analytics
Many Excel files with all schools’ and districts’ information available in one file
Some individual district/school reports can be generated in PDFs
Link:
education.state.mn.us

9. Data Reports and Analytics: Key Locations
Subscore Report
Under Accountability and Assessment
Allows users without secure report access to see filtered Test Results Summary information
Minnesota Common Course Catalog (MCCC)
Under District Information
Currently only has information about what classes are offered within districts
Information about student demographics
Under Student Data
Can find enrollment counts, open enrollment, attendance, home language, graduation rates, membership days, and school mobility information
education.state.mn.us

10. Minnesota Student Survey (MSS)
How to Access MSS Data
MDE Website
Data Reports and Analytics
Data Request via
education.state.mn.us

11. Minnesota Student Survey
Under Data Reports and Analytics
Student Data
Minnesota Student Survey Tables ( )
Download Excel and PDF files
Static tables
Minnesota Student Survey Data Reports 2013
Interactive website
Mobile & tablet compatible
Link:
education.state.mn.us

12. MSS Data Reports
A student group must have at least 25 students to have data reported in aggregate
If there are fewer than 25 students, CTSTR (count too small to report) appears
Allows users to explore data by:
“Categories” & “Reports”
Sexuality (9 and 11 grades only)
Race
Ethnicity
Special Education
Free and Reduced Price Lunch (FRP)
education.state.mn.us

13. 2019 MSS will be ONLINE ONLY MSS 2016
MSS administration: January-June 2016
If MSS was completed before March 18th, districts received data back before the end of the school year.
Official release of all MSS data: Fall 2016.
What’s New:
Gender Identity and Expression
School Resource Officers
Gambling
E-Cigarettes/Flavored Tobacco
2016 was the last year for paper administration
2019 MSS will be ONLINE ONLY
education.state.mn.us

14. MDE-ORG Useful for finding a list of particular types of schools
See Tagged Collections
Useful for finding school/district contacts
Lists of all organizational heads (superintendents, principals, directors) are available
To find this, look under Schools and Districts
Link:
education.state.mn.us

15. MDE-ORG: How Information is Updated
Ensure your site verification coordinator has updated the information for your district
Contact lists are pulled from MDE-ORG
If you are not receiving information as you should, it may be because your contact information has not been updated
Information about site verification:
education.state.mn.us

16. Secure Reports Requires superintendent authorization for access
Allows for data to be explored without cell size restrictions
Link:
education.state.mn.us

17. Secure Reports: Reports of Interest
Four-Year, Five-Year, and Six-Year Graduation Rate Roster Downloads
Multiple Measurement System
School Improvement Assessment Reports
Assessment History Report
Proficiency and Growth Tracking
education.state.mn.us

18. Student Assessment History Report
Look up individual student testing history for any student enrolled in the district during the current school year
Title I, Title III, GRAD retests, and GRR entries included
Not available to school-level users
Request for Test Scores form only used for students no longer enrolled
The Student Assessment History report allows districts to look up the individual student testing history for any student who has been enrolled in their district during the current school year. The student testing history includes Title I assessment results, Title III assessment results (ACCESS/Alternate ACCESS for ELLs and/or TEAE/MN SOLOM, as applicable), and graduation assessments (GRAD, BST, and any GRR records) that can be matched to the student.
The student test history look up is on an individual basis by MARSS number and includes historical test records validated through the Student Identity System.
Only district-level users are able to access the Student Assessment History Report because the report looks at district enrollment data in MARSS.
Now that this report available, the Request for Test Scores form in Appendix A of the Procedures Manual should only be used for students who are not enrolled (e.g., “super seniors” who have completed all coursework but still need to meet graduation assessment requirements)
education.state.mn.us

19. SLEDS Interactive website Mobile and tablet compatible
Links Minnesota Department of Education (MDE) data with Minnesota Office of Higher Education (OHE) and Minnesota Department of Employment and Economic Development (DEED) data
Link:
4 new reports are planned. One is for DEED, the other 3 will be higher education related.
education.state.mn.us

20. SLEDS Secure Reports
Contains student-level de-identified data from K-12 and postsecondary education
Data are linked at the individual student-level from K-12 to postsecondary but no identifying information is included
This data is provided to LEAs and postsecondary institutions in the state to answer questions specific to their student populations so that data can be used to drive decision-making and program improvement
Link:
education.state.mn.us

21. Maps Many different types of maps available
Some maps are interactive, others are available as PDFs
Link:
education.state.mn.us

22. Schools, Districts, and Teachers at a Glance
Quick overview of statewide statistics
Be sure to check which year’s data is being reported in each section
Is not updated at the same time as other parts of the website
Link:
education.state.mn.us

23. ESSA Requirements: Accountability System
The accountability system will include measurements of:
Academic achievement
Growth (optional)
Progress on English language development for ELs
Graduation rates
New indicator(s) of student success or school quality
The details for each of these will be worked out once the U.S. Department of Education issues guidance and regulations
education.state.mn.us

24. ESSA Requirements: Accountability Data
The accountability system must still disaggregate by:
Major racial and ethnic groups
Economically Disadvantaged status (Free or Reduced Price Lunch)
English Learner status
Special Education status
All accountability measurements except English language development must be disaggregated by each student group at the school level
education.state.mn.us

25. ESSA Requirements: Data Disaggregation
Report cards must disaggregate data by:
Major racial and ethnic groups
Economically Disadvantaged status (Free or Reduced Price Lunch)
English Learner status
Special Education status
Gender
Homeless status [NEW]
Foster Care status [NEW]
Status as a child of active duty military parent(s)/guardian(s) [NEW]
education.state.mn.us

26. ESSA Requirements: Data Elements
Report cards must provide data on:
Student participation and performance on state assessments
Each type of measurement used for accountability
Identification for improvement under the accountability system
Progress toward the state’s long-term goals and measurements of interim progress
Teachers’ professional qualifications
Per-pupil expenditures
education.state.mn.us

27. ESSA Requirements: Additional Data Elements
Report cards must provide data on school quality, climate, and safety, including:
In-school suspensions
Out-of-school suspensions
Expulsions
School-related arrests
Referrals to law enforcement
Chronic absenteeism (excused and unexcused absences)
Incidences of violence, including bullying and harassment
education.state.mn.us

28. ESSA Requirements: More Additional Data Elements
Report cards must provide data on the number and percentage of:
Students enrolled in preschool
Students enrolled in accelerated coursework
education.state.mn.us

29. New Legislative Requirements: Data Disaggregation
Data must be reported for any racial/ethnic group with at least 1,000 people in Minnesota based on the most recent Census
education.state.mn.us

30. Questions?
education.state.mn.us

31. Contact Information
Holly Brunson – Outreach & Training Specialist ESSA Questions Data Center Questions
education.state.mn.us