1. Open Access Publishing; using PURE
Malcolm Horne
Paul Jones
Open Access Publishing; using PURE
Research Bite 2015

2. Introduction: objectives
An overview of Open Access (OA)
publishing requirements (MH):
OA definitions / processes for ‘Green’ and ‘Gold’
HEFCE requirements
Specific funder requirements
Research Data Management – summary (PJ)
Using PURE and publications (PJ):
Introduction to PURE
Relationship to Aston Research Explorer
Adding new publications
Guidance on the intranet
Q&A session (not recorded)
“OA publishing – unlocking the padlocks to academic research”

3. Overview of Open Access publishing
Open Access (OA) publishing is about …
Sharing research freely and openly to all readers online and has significant social, economic and scientific benefits
It forms part of the Government’s commitment to transparency and meets funder requirements that publications be OA compliant – HEFCE, RCUK, etc (details later)
OA publishing … will benefit you and Aston University as your citation rates will be enhanced and it can increase research impact
Aston’s OA Policy … states that all journal and conference publications meet the same level of OA compliance
REF 2020 will not accept any outputs that do not meet HEFCE’s OA discoverability and accessibility requirements

4. Why is Open Access publishing important?
With acknowledgements to Safia Begum,
Research Support Officer

5. Routes to Open Access publishing
Two routes 2 1
Green
Gold
Also known as ‘self-archiving’; free but usually delayed OA
Also known as ‘pay-to- publish’; immediate OA

6. Open Access publishing timelines
corrections made
Peer review;
(inc. early online)
Publication
Acceptance;
send *
Submission
of article
Time
Traditional process … available only to subscribers/payers
Green OA … available to all
Deposit
in PURE
Embargo set
Embargo expires
Hybrid
Gold OA … available to all … available to all
Fully
APC applied
for; paid**
* To
** Via conditions apply

7. Green and Gold OA compared
Aspects
Green
Gold
Also known as …
Self-archiving
Pay-to-publish
Is there a cost?
No, it’s free - via PURE
Yes - Article Processing Charge via quality assessment process
When to upload metadata & full-text?
Within 1 month from acceptance
Within 3 months from publication (inc. early online)
Full-text version
‘Post-print’
Publisher PDF
Is there an embargo on OA accessibility?
Yes - 6, 12 or 24 months
No - access is immediate
HEFCE / REF 2020
OA compliance necessary
OA compliant … self-archiving
also strongly encouraged

8. Adding a full-text article - Important …
For Green compliance you must upload the ‘post-print’ full-text article:
This is:
the author’s accepted manuscript
has been peer-reviewed
but without the final journal formatting.
In PURE this is called the AUTHOR FINAL VERSION, not ‘pre-print’
Full-text should be uploaded within one month of acceptance

9. HEFCE’s OA requirements
HEFCE is now the principal driver of the OA publishing agenda
All journal articles and published conference proceedings (with ISSN) should be Green
From 1st April 2016 – upload to a repository within 3 months of acceptance (we recommend 1 month) for REF 2020 eligibility
Also maximum embargoes (12-24 months) on accessibility to full-text will apply; can still be in place during REF exercise
Start now, please

10. RCUK, Wellcome Trust, EU, etc
OA requirements of principal grant providers:
RCUK – AHRC, BBSRC, EPSRC, ESRC, MRC, NERC, STFC
Wellcome Trust & other COAF charities e.g. Cancer Research UK, British Heart Foundation
European Commission – FP7/Horizon 2020
Green - specific embargoes (6-24 months)
Green / Gold – subject repository in some cases
If Gold - copyright licences (usually CC BY)
Want to increase Gold (… RCUK = 75% by 2020 … ?)
Currently require
Funder OA compliance requirements on LibGuide

11. Open Access Publishing LibGuide – new. http://libguides. aston. ac
General contact:

12. Related Research Data requirements
RCUK Policy on Open Access: “All papers must include … if applicable, a statement on how the underlying research materials – such as data, samples or models – can be accessed.”
RCUK Common Principles on Data Policy:
“Publicly funded research data are a public good, produced in the public interest, which should be made openly available with as few restrictions as possible in a timely and responsible manner that does not harm intellectual property.”
The RCUK Policy on Open Access also requires a data access statement if applicable.
RCUK Common Principles on Data Policy state that data should be made openly available (where there are no legal/ethical/commercial constraints) – the individual Research Councils are gradually updating their own Data Policies to require publication of any research data resulting from their funded projects. The EPSRC in particular have laid out expectations of researchers which require publication of research data, so this is particularly important for those of you with EPSRC-funded projects.
There isn’t time to go into detail here, but for further information, particularly if you have any upcoming publications which acknowledge EPSRC funding, please contact

13. Data access statement:
“To access the research data supporting this publication, see
To make your research data available (subject to necessary anonymisation or embargos) and to obtain a DOI for your data, contact
DOI = Digital Object Identifier, a robust URL which satisfies the EPSRC requirements for persistence.
Pending the next upgrade of Pure, we have in place an interim measure which allows you to make your data available and obtain a DOI. See for examples, and contact to make use of this.
Note that the clarifications on the EPSRC expectations explicitly state: “A simple direction to interested parties to ‘contact the author’ would not normally be considered sufficient”.

14. Research Data Management LibGuide – new. http://libguides. aston. ac

15. A little investment of time and energy will get you great results!
Overview of PURE
PURE is our system for sharing research output from across the university.
However, it’s use is wider than just research output, and includes:
PURE is designed to make entering information straight forward and effective. There are regular upgrades to further improve the system.
A little investment of time and energy will get you great results!
Activities
Student Theses
Press Clippings
Curricula Vitae
Projects
Datasets
Applications / Funding
Reports Definitions
Impacts

16. PURE and Aston Research Explorer
Aston Research Explorer is the public portal for discovering information about research publications.
It also details information on research staff, awards and activities, projects and research groups.
Information does not appear on Aston Research Explorer unless it is in PURE.
Keep your profile and research information up to date!

17. PURE – Adding new publications 
These are the main ways to add publications to PURE to meet HEFCE requirements…
Importing from an online source:
CrossRef – Use for new publication records (you will need a DOI to do this, usually issued at acceptance)
Scopus – Use for old publication records (doesn’t meet OA requirements for new records, good for adding old records)
Manual entry into template
Only 8 fields need completing to create a record – this method can be just as quick as the online import
Whichever method you use, you must remember to add the full-text document to the record!  

18. Adding new information with CrossRef
Click on CrossRef – Enter DOI and click search. You will be able to import the record and check details. Once you have checked the author match click import again to automatically populate the template and save the record.

19. Adding older information with Scopus
Click on Scopus – enter information and click search. When you have identified the right papers you can click on the import button. Make sure you have the right papers identified and then click import!

20. Adding full-text article to PURE
Click on ‘browse’ to find the file for upload or drag the file to the box
Select the correct document version:
* for Green this will be ‘Author final version’ (often known as post print), * for Gold this will be ‘Publisher final version’ (usually publisher PDF)
For Green OA - if you are unsure of the embargo date the library will check this and complete it for you
For Gold OA - the license type will usually be ‘Creative Commons: Attribution’ aka ‘CC-BY’
Make sure you press SAVE when you exit or your work will be lost!

21. PURE Intranet Information
You will find information on PURE including the following:
News
Resources
Training Course Info
Contacts
FAQs
All older guidance is currently being rewritten and updated…