1. CSI department of assessment & evaluation August 2017
SAC Training
CSI department of assessment & evaluation
August 2017

2. Agenda General SAC responsibilities Year-long timeline
Assessment overviews
W-APT
READ Act
School Readiness
ACCESS
CMAS
PSAT/SAT
SBD
Accommodations
Trainings and Support

3. General SAC Responsibilities

4. Assessment Acronyms AF&A = Accessibility Features & Accommodations
CBT = Computer Based Test
CMAS = Colorado Measures of Academic Success
DAC = District Assessment Coordinator
DTC = District Technology Coordinator
FEP = Fluent English Proficient
LEP = Limited English Proficient
NEP = Non English Proficient
PBT= Paper Based Test
PII = Personally Identifiable Information
SAC = School Assessment Coordinator
SBD = Student Biographical Data
SR/PNP= Student Registration/Personal Needs Profile
A full list can be found here:

5. Primary SAC Responsibilities
Be familiar with federal and state assessments, including:
Specific procedures for handling testing materials
Administration procedures of each test
Identification of students to be tested
Test windows and deadlines
Primary liaison between school staff and CSI DAC
Attend all pertinent CSI trainings and/or webinars
Review testing manuals and state-specific addenda, when applicable
Ensure all pertinent staff are trained on relevant assessments
Track student accommodation needs
Order and account for all secure material (PBT only)
Ensure each assessment is administered correctly
Liaise with STC on technical requirements
Draft schedule for test administrations (within state windows)
During the school year, check at least once a day
Work with school data submissions contact to ensure validity of assessment related data submissions (SBD, READ Act, School Readiness)

6. Communication
School
SAC
Test Administrators
Test Proctors
School Technology Coordinator
Data respondents
CSI
DAC
Sensitive Data
DTC
Assessment updates
Test materials
CDE
Assessment Department
Data Pipeline
Schools communicate with the CSI DAC; never directly with CDE (CDE will refer you back to CSI…save yourself a step!).

7. Data Privacy: Syncplicity
You should have received an invitation to access your school’s assessment folder in Syncplicity.
Tip: Use browser-based program; works much better than the desktop app.
Any time you need to share or receive ANY student PII, you must use Syncplicity (or the phone). Never PII!

8. Year Timeline

9. Early vs. Extended testing windows: explain Bold/italic = tentative
Date
Description
Type
8/30/2017
New SAC webinar
Training
8/31/2017
Returning SAC webinar
8/23/2017
READ Act webinar
9/7/2017
School Readiness webinar
10/17/2017
ACCESS training
Oct-ongoing
Begin collecting accommodations for state testing
Reminder
11/14/2017
CMAS accommodations training
12/13/2017
Unique Accommodation Requests due
Due Date
12/15/2017
CMAS PNP File (accommodations) due
Dec-Jan
READ Act winter assessment window
1/8-2/9/2018
ACCESS testing
Testing
1/16/2018
CMAS Administration training
2/22/2018
SBD training
3/19/2018
Extended ELA/Math CMAS window testing window opens
3/26-4/13 OR 4/2-4/20
Early HS Science/SS CMAS testing window
3/21-2/25/2018
ACCESS SBD
Due date
4/11/2018
READ Spring Data Collection webinar
4/9-4/27/2018
CMAS testing window
4/10, 11 or 4/12/2018
PSAT 9 and 10 testing
4/10/2018
SAT testing
5/17-5/23/2018
SAT/PSAT SBD
Mid April-May
READ Act spring assessment window
5/18/2018
READ Data Collection due
5/23-5/27/2018
CMAS SBD
Early vs. Extended testing windows: explain
Bold/italic = tentative

10. Colorado State Assessments
Colorado Measures of Academic Success (CMAS)
WIDA: ACCESS 2.0 for ELLs**
SAT
(11th Grade)*
ELA/L & Math**
Science** & Social Studies*
National Assessment of Educational Progress (NAEP)
PSAT 10
(10th Grade)*
CoAlt: ELA/L & Math (DLM)**
CoAlt: Science** & Social Studies*
PSAT 8/9
(9th Grade)*
Colorado Spanish Language Arts (CSLA)*
* Required by Colorado law
** Required by Colorado and federal law

11. Colorado State Assessments (cont.)
Ongoing assessments:
READ Act- Literacy (all K-3, plus 4th-8th grade cohort students)
School Readiness (Kindergarten)
WAPT (for late enrolling students with YES on HLS)

12. Overview of SAC’s Year: Fall
August:
Kick-off webinar
Ensure WAPT is administered by trained staff to newly enrolled students with “YES” on home language survey
READ Act Fall window
September:
School Readiness training
Submit assessment policy and calendar (with school leader/board)
October:
ACCESS training
Confirm PBT/CBT for ACCESS
Begin collecting and organizing accommodations (ACCESS, CMAS, SAT/PSAT)
School Readiness data collection due
November:
CMAS Accommodations training
Review rosters in WIDA AMS
Create ACCESS testing schedule
Work with Tech Coordinator to ensure school is ready for CBT ACCESS

13. Overview of SAC’s year: Winter
December:
Train staff on ACCESS testing
UARs due to CSI
Update PnP for Pearson Access
Confirm PBT selection (if using PBT) with CSI
January:
WIDA ACCESS testing
Finalize and upload CMAS/CoAlt PNP in Pearson Access
Schedule/communicate PSAT/SAT
February:
WIDA ACCESS testing window closes
Deadline for PSAT/SAT accommodations requests
Enroll students in CoAlt DLM
Ensure staff complete DLM/CoAlt training
Train staff on CMAS testing

14. Overview of SAC’s year: Spring
March:
Work with Technology Coordinator to ensure school is ready for CBT CMAS
Early online window for CMAS
ACCESS SBD
Ensure staff is trained for PSAT/SAT administration
April:
Official CMAS/CoAlt window
CO PSAT and SAT testing dates
ACCESS results released
READ spring window
May:
All scorable CMAS materials returned to CSI by May 1st. This is a HARD deadline!
All nonscorabe CMAS materials returned to CSI by May 3rd
Initial data clean-up in Pearson Access
CMAS, PSAT, SAT SBD

15. Assessment Overview

16. W-APT
Purpose
English language proficiency ‘screener’ to help in the identification and placement of ELLs (paper-based)
Who
K-12 students new to the school with a Home Language Survey (HLS) other than English
When
Training: Online (self-paced); required of anyone administering the screener **Beginning August 31, use link to access materials and training
Administer: Within 30 days of enrollment, within 2 weeks of enrollment for late enrollees
Consider
Process for reviewing HLS, body of evidence
Materials may be downloaded directly from WIDA.us
Schedule W-APT (individually administered) near start of school
Speaking (10), Listening (20), Reading (20) Writing (30)
Scored by test administrator at school
Resources
CDE WIDA Guidebook, EL Proficiency Assessments, & WIDA
Transition to WIDA screener will take place next year; latest WIDA will allow WAPT use is May 2018.
Training for screener will take place next spring and again in the fall (it’s involved).

17. READ Act
Purpose
Identifies students with significant reading deficiencies using state-approved assessments and tracks progress
Who
Students in K-3
When
Training: August webinar (overview) & in-depth training provided by assessment vendor
Administer:
Interim – 3x/year, first within 30 school days of enrollment
Interim Progress Monitoring – as needed within 30 days of interim
Diagnostic – as needed within 30 days of interim
Submit: READ Act Data submission due in May 2018
Consider
Must use state-approved interim and diagnostic assessments
School to purchase assessment / training directly from vendor
CSI only provides READ Act overview training
Resources
CSI’s READ Act Overview & CDE READ Act Resource Bank

18. School Readiness Purpose
Contributes to students’ school readiness plans and provides “whole child” measures of school readiness
Who
Students in publicly-funded Kindergarten programs
When
Training: August webinar (overview) & in-depth training provided by assessment vendor
Administer:
Within 60 days of start of school year
Schools may request waiver for school readiness assessments, but NOT for data reporting requirements
Submit: Data collection due in October of 2017
Consider
Must use state-approved assessments
School purchases assessment / training directly from vendor
CSI only provides data collection training
Resources
CDE School Readiness Resource Bank

19. ACCESS for ELLs Purpose
English language proficiency exam to monitor student progress in acquiring academic English
Who
K-12 students identified NEP/LEP
When
Training: October
Ordering: October/November
Testing Window: January 8 – February 9, 2018
Consider
Process for determining NEP/LEP (W-APT score, prior ACCESS score, body of evidence)
Resources
CDE ACCESS Guidebook, EL Proficiency Assessments, & WIDA
Triple and double check that these designations are up-to-date in your SIS.

20. CMAS: Science & Social Studies
Purpose
Measures how students are progressing toward meeting academic standards in Science and Social Studies
Who
Social Studies  students in grades 4 (sample), 7 (sample), & 11*
Science  students in grades 5, 8, & 11
*ALL 11th grade students test in SS and Science this year
When
Training: 11/14/2017 and 1/16/2018
Administration: April 9-27, 2018 – Grades 4, 5, 7, 8 & 11
**Early HS window: March 26-April 13 OR April 2- April 20**
Resources
CSI CMAS webpage, CDE CMAS Resource Bank, & CDE Technology Readiness Resource Bank
Schools testing this year in SS: Academy, ECA, Frontier, GVA-N, GVA-FC, JICA, Mt Song, RFMA, TPAAK, Pinnacle middle, 2 rivers

21. CMAS: ELA & Math Purpose
Measures how students are progressing toward meeting academic standards in English Language Arts & Mathematics
Who
Students in grades 3-8
When
Training: 11/14/2017 and 1/16/2018
Administer: April 9-27, 2018
Extended window (computer only): Begin as early as March 19
Consider
Resources to successfully administer this assessment (bandwidth/devices/headphones)
Math path
Scheduling: ELA by grade, Math by course
Resources
CDE PARCC Resource Bank & CSI CMAS webpage

22. CSLA (Colorado Spanish Language Arts)
Purpose
Spanish Language version of ELA
Who
NEP/LEP students in grades 3-4 who have had language arts instruction in Spanish within the past 9 months, who have been in an ELD program for fewer than 5 years
When
Training: same as CMAS
Administer: April 9-27, 2018
Paper-based form only
Consider
Is this the best assessment for your student?
Academic vs. communicative language
Students may use the Spanish accommodation for Math CMAS
Make this decision with ELD team
Resources
Eligibility flowchart:

23. CoAlt Sci and SS/DLM ELA and Math
Purpose
Alternate to CMAS: determine the level at which students with significant cognitive disabilities meet the Extended Evidence Outcomes of the CAS
Who
Students with most significant cognitive abilities; typically less than 1% of student population
When
Training: same as CMAS/ required supplement training online
Administer: At the same time as general education students take CMAS
Consider
One-on-one assessment
Requires additionally trained staff
DLM is computer-based (only)
CoAlt is paper-based, scores entered into Pearson Access

24. Colorado PSAT 8/9 and 10 Purpose
Assesses high school students’ general educational development and their ability to complete college-level coursework in Reading, Mathematics, and Writing and Language.
Who
Students in 9th and 10th Grade
When
April 10, 11, or 12, 2018
Accommodations window: April 10-17
Make-up testing: April 11-20
Resources
CDE PSAT Resource Bank & CollegeBoard Colorado Page
**Schools will work directly with CollegeBoard to implement the PSAT. This assessment does not run through CSI.
Remind about SAT/PSAT training provided by CollegeBoard- sent last week.

25. Colorado SAT
Purpose
Assesses high school students’ general educational development and their ability to complete college-level coursework in Reading, Mathematics, and Writing and Language.
Who
Students in 11th Grade
When
April 10, 2018
Accommodations window: April 10-13
Make-up testing: April 24
Resources
CDE SAT Resource Bank & CollegeBoard Colorado Page
**Schools will work directly with CollegeBoard to implement the SAT. This assessment does not run through CSI.

26. Student Biographical Data (SBD) Review
Purpose
Allows schools to review data submitted for each student (demographics and invalidation coding) post-testing, but prior to official scoring by the vendor.
Who
School SACs work with data submissions contacts
When
ACCESS: March
SAT/PSAT: May
CMAS: May
Resources
Training on the SBD process will be provided in February
CSI's SBD page
Common issues: double check FRL and opt-out codes

27. Accommodations
The number one cause of testing misadministration comes from the inappropriate use (either over-administering or under-administering) of accommodations.
Start collecting and documenting state assessment specific accommodations now!
CMAS accommodations training will take place in November, but you may reference the following documents if you’d like more information:
CMAS and CoAlt Procedures Manual (DO NOT use PARCC Accommodations Manual)
ACCESS accommodations: CDE’s English Language Proficiency Additional Resources Page
Give examples of ways to collect and organize accommodations by assessment

28. Upcoming Trainings September 7th, 10 am: School Readiness webinar
October 17th, 10 am: ACCESS training webinar
November 14th, 10 am: CMAS Accommodations training webinar
Feel free to call or at any time, with any question!

29. Next webinar: School Readiness Data Collection, 9/7/2018