1. ECDL
ECDL is an important building block, equipping you with the digital skills needed to progress to further education and employment.
ECDL teaches you how to use a computer confidently and effectively, building you into a more productive, efficient learner and encouraging problem-solving, creativity and communication.
ECDL is the benchmark for digital literacy in educational systems around the globe.

2. ECDL Certificate in IT Four modules: Word processing
Spreadsheet software
Presentation software
Improving productivity using IT

3. Assessment
Online testing:
Distinction*
Distinction
Merit
Pass

5. Working with spreadsheets
Must be able to understand basic terms and structures
Should be able to open a spreadsheet application
Could re-create a basic spreadsheet and save to a location on a drive

6. Add the labels below to your diagram
Rows (numbers)
A worksheet
Cell
Text labels
Numeric data
Columns (letters)
Why?
The exam you will be taking at the end of this module will use key words and technical terms.

7. Extension: What would you put into cell D4 to calculate the total?

8. Each cell has a unique cell reference e.g. B17
A worksheet
Columns
(letters)
Rows
(numbers)
Text labels
Text labels
Numeric data
Each cell has a unique cell reference e.g. B17
Column letter B
Row number 17

9. Zoom (other options are available on the View tab)
Other features
Quick access toolbar
Formula bar
Title bar
Ribbon tabs
Ribbon
Name of active cell
Zoom (other options are available on the View tab)
Active cell
Office button

10. More facts!
A worksheet contains 16,384 columns and 1,048,576 rows (17,179,869,184 cells!)
Columns are labelled A, B, C and so on. The rows are labelled 1, 2, 3 etc.
The worksheet is divided into cells which can contain a label, a number, or a formula.
The workbook contains several worksheets, initially named Sheet 1, Sheet 2 and Sheet 3. These names are on the worksheet tabs and worksheets can be added as required.

11. What are spreadsheets used for?
Working with numbers
Calculating and creating charts
Planning budgets and working with financial data
When used effectively, spreadsheets can make calculations automatically.

12. Homework Read the Malpractice Policy carefully.
Make sure that you understand what it says.
YOU WILL HAVE TO SIGN TO SAY THAT YOU HAVE READ AND UNDERSTOOD THIS DOCUMENT!

13. Use you diagram to re-create the spreadsheet
Step one open Excel
Create an ECDL folder in your user area
Save as: Test results as the spreadsheet name
Following the diagram, create your spreadsheet
TIP make sure your information is in the correct cell and has been entered accurately.

15. When you press Enter, the formula will automatically be calculated.
Remember: Formulae can also be viewed and edited here in the formula bar.
Start with =
then
create the formula
Formula
When you press Enter, the formula will automatically be calculated.
What do you think the answer will be?

16. The data can be displayed on a chart, using the Chart Wizard icon
The data can be sorted in alphabetical or numerical order – using the AZ icons
The data can be displayed on a chart, using the Chart Wizard icon
By dragging the
fill handle, you can copy and paste the formula into other cells
See the fill handle
(black square in bottom right of cell)

17. Self assessment Learning intentions Can I do this?
understand basic terms and structures
be able to open a spreadsheet application
re-create a basic spreadsheet and save to a location on a drive

18. Working with spreadsheets
Must be able to use spreadsheet tools to maximise efficiency
Should be able to change defaults and preferences
Could edit and add data accurately.

19. Spreadsheet tools Moving around a spreadsheet: Mouse click Arrow keys
Page up/Page down keys
What happens when you hold down the Ctrl key when pressing the arrow keys?
How many ways can you zoom in/out of a worksheet?
How do you minimise the ribbon if you want to see more of your worksheet.

20. Changing defaults and preferences
By default (i.e. unless you tell it otherwise) Excel saves your documents in a folder called My Documents.
Click the Office button, and then click Excel Options.
The saving preferences are located on the Save tab.

21. Here you can change the default folder for opening and saving files.

22. Getting help
To search the Microsoft Office Excel Help, click on the question mark button at the top right of the screen.

23. When you start entering data into a cell a and a appear in the formula bar . You can click on them to register the data or clear it.

24. Inserting rows/columns
Right click on the row header and choose the insert option or locate the insert option from the Home tab of the ribbon.

25. Exercise
Open a new Excel workbook and enter a title into A1 Cost of Party.
Immediately below the title enter the data shown below:
Item
Cost
Total Cost
Catering 3
Magician 60
Party bag 1
Balloons 10
Cake 15

26. Edit the last two column headings to read as follows:
Cost (£) Total Cost (£)
Insert a blank row after the main title and another after the column headings.
Insert a new column between Item and Cost to show the number of items:
Save your file as Birthday 1 and close
Excel.
Number 20 1

27. Progress checklist Do I know what spreadsheets are used for?
Can I run and close Microsoft Excel?
Can I minimise and restore the ribbon?
Do I know how to move around within a worksheet and select cells?
Can I create and a new worksheet and enter simple data?
Can I edit data in a spreadsheet?
Can I insert and delete rows and columns?
Do I know how to set Excel’s defaults and preferences?
Do I know how to get help?
Can I save a worksheet?