1. Functional Function Keys
An ACEware Presentation
Floating, transparent 3-D rectangles
(Basic)
Tip: Some shape effects on this slide are created with the Combine Shapes commands. To access this command, you must add it to the Quick Access Toolbar, located above the File tab. To customize the Quick Access Toolbar, do the following:
Click the arrow next to the Quick Access Toolbar, and then under Customize Quick Access Toolbar click More Commands.
In the PowerPoint Options dialog box, in the Choose commands from list, select All Commands.
In the list of commands, click Combine Shapes, and then click Add.
To reproduce the shape effects on this slide, do the following:
On the Home tab, in the Slides group, click Layout, and then click Blank.
On the Home tab, in the Drawing group, click Shapes, and then under Rectangles, click Rectangle (first option from the left). On the slide, drag to draw a rectangle. Repeat this step to create multiple rectangles.
Drag the rectangles to arrange them in a group. The rectangles should not touch or overlap each other.
Press CTRL-A to select all of the rectangles. On the Quick Access Toolbar, click Combine Shapes, and then click Shape Union.
On the slide, select the combined shapes. On the Home tab, in the bottom right corner of the Drawing group, click the Format Shape dialog box launcher. In the Format Shape dialog box, click Fill in the left pane, and then select No fill in the Fill pane.
Also in the Format Shape dialog box, click Line Color in the left pane, and then in the Line Color pane, select No line.
Also in the Format Shape dialog box, click 3-D Format in the left pane, and then do the following in the 3-D Format pane:
Under Depth, click the button next to Color, and then under Theme Colors, click Blue, Accent 1, Lighter 40% (fourth row, fifth option from the left).
In the Depth box, enter 50 pt.
Under Surface, click the button next to Material, and then under Translucent, click Clear (third option from the left).
Click the button next to Lighting, and then under Special, click Two Point (second option from the left).
In the Angle box, enter 290°.
Also in the Format Shape dialog box, click 3-D Rotation in the left pane, and then do the following in the 3-D Rotation pane:
Click the button next to Presets, and then under Perspective, click Perspective Heroic Extreme Left (third row, second option from the left).
In the X box, enter 333°.
In the Y box, enter 25.8°.
In the Z box, enter 160°.
In the Perspective box, enter 90°.
To reproduce the background effects on this slide, do the following:
On the Design tab, in the Background group, click Background Styles, and then click Format Background. In the Format Background dialog box, click Fill in the left pane, select Gradient fill in the Fill pane, and then do the following:
In the Type list, select Linear.
In the Angle box, enter 90.
Under Gradient stops, click Add gradient stops or Remove gradient stops until three stops appear in the slider.
Also under Gradient stops, customize the gradient stops as follows:
Select the first stop in the slider, and then do the following:
In the Position box, enter 58%.
Click the button next to Color, and then under Theme Colors click Dark Blue, Text 2, Lighter 60% (third row, fourth option from the left).
In the Transparency box, enter 0%.
Select the next stop in the slider, and then do the following:
In the Position box, enter 87%.
Click the button next to Color, and then under Theme Colors click Dark Blue, Text 2, Lighter 80% (second row, fourth option from the left).
Select the last stop in the slider, and then do the following:
In the Position box, enter 100%.
Click the button next to Color, and then under Theme Colors click White, Background 1 (first row, first option from the left).

2. Pay Grabber & Pay History
And one key to Rule Them all…….
Quick Count F2
F3, 5, 9, 10 & 11
Pay Grabber & Pay History
Control +
Macro Options
A Few Alt Keys
Questions

3. If you get nothing else from today, remember this!

4. Start with the obvious ! F 1

5. F 1
The one key to rule SHOW them all!!

6. Quick Counts

7. Begin by selecting an output
Default = Screen

8. In what order would you like the list?
Default = Begin Date

9. Specify a date range option
You can now set days out to 999 days!
Remembers your last preference

10. Would you prefer to see cancelled, not-cancelled or
all courses?
Default = Non Cxled

11. Optional…. It’s YOUR choice
Add some detail (in addition to the date)
Optional…. It’s YOUR choice

12. Write a custom condition
Don’t see what you want?
Write a custom condition
Custom conditions can include Location and UDF Fields

13. These options are really useful!

14. Other Function Keys

15. If your Instructor notes are current, the F3 Talent Search can be a lifesaver!

16. F5 Person Locator
(when you just can’t pull that name out of the hat)

17. F5 Person Locator
(Allows you to select a group and go in/out of edit mode on those records)
Double Click on the name to Edit That Record
You may also Export the list to Excel

18. F5 Person Locator
(For finding a single person, it may be faster than the Standard Look-up)
Can ALSO use this to look up based on Credentials data
Custom conditions can include Interest Code and UDF Fields

19. F7 Pay Grabber
(It’s like having Abby to help you track down payment info….….)
Flush out Pendings
Fish out by Receipt #
Check who entered what
Quick check of when something was paid
Etc….

20. F9 Student Manager Dashboard Status of upcoming Courses
You set the time frame F9
Student Manager Dashboard
Jerry MacGuire’s Fav. Show me the $$$
With ability to do quick Filtering
(Saves last setting)

21. And F9’s helpful sister
Alt + F9 – Pay History

22. Alt + F9 From the Name or Registration screen
to see complete Student’s Classes Payment History
(payments made to their classes)

23. F10
Membership Retention Wizard

24. F11 Attendance Tracker
(Does %age of attendance.. By Student/By Couse - By hour, by day)

25. F12 Financial Aid Tracker

26. F-F-F-Finishing Up F-Keys… (Stuff you oughta remember!)
Open F – Keys on top of any other screen in Student Manager
Some choices are saved and are displayed on your next use
Most F Screens allow quick Export to Excel
“Custom Condition” option give you wide range of options
Want to see the Record? Double-click course number or Student Name (to drill down to the source record)
Esc or use the ( X ) to close and return to your previous spot in Student Manager

27. Control Key Shortcuts

29. Shortcuts for repetitive keystrokes
Macros
Shortcuts for repetitive keystrokes

30. Available from Preferences OR My User Profile

31. Macro Keys Alt + F1 – Last Course Code used
Alt + F2 – Last Query Value used
Alt + F3 – Custom Text
Alt + F4 – Custom Text
Alt + F5 – Custom Text

32. What to use F3-F4-F5 Macro’s for?
Date String (for range of date Queries)
Text that you paste into a field often

33. TWO Keystrokes V.S. Twelve
Great for Storing an often used Date range
You are running a number of reports
For the first 6 months of the year..
ALT+F3 =
TWO Keystrokes V.S. Twelve

34. + the underlined letter

35. Alt + letter
Opens a dialog box
Moves to a field
Opens a tab screen

36. Alt + Underlined Letter

37. 2 more
Cool Kid Keys

38. Alt + 3
Copies name, course, or instructor info

39. Have international students?
Alt + 0 (zero)
Opens City and State Fields for Custom Entry
Can Type in anything in City..AND can enter a “Postal Code” w/o having to put into Zip Code Table
Once you close the name form, it reverts to “normal” behavior..

40. Alt + Y
To create an instructor record from a name record

41. A final Shifty Trick..
+ F2
= 10/12/2016

42. A final Shifty Trick..
+ F2

44. ACEware / Ed2Go Integration October 13, 2016
1:00 central

45. In Person (conference) Local training opportunities
We encourage you to reach out and chat with us!
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In Person (conference)
Local training opportunities

46. Formal Training Opportunity!
Making Data-Based Decisions
November, 16, 2016
Baltimore, Maryland

47. Top Ten List of Things Every ACEware User Should Know!
Our next webinar . . .
Top Ten List of Things Every ACEware User Should Know!
October 26, 2016
1:30 central