1. 27/10/2015, Brno
ERASMUS+ Traineeship
Information for students and recent graduates going abroad in the academic year
2015/2016

2. Erasmus+ Traineeship Traineeship needs to be carried out during:–
Minimum length of traineeship: months (60 days)
Maximum length of traineeship: 12 months (360 days)
Erasmus+ grant only for 2 months
The student has to work full-time in the foreign organisation
Erasmus Mundus Scholarship Holders should double check with their EM Coordinator and make sure their Erasmus+ Traineeship does not contradict their EM Scholarship Contract, and the approval by the Czech National Agency is also needed.
Recent graduates traineeship must be carried out and completed within one year of graduating and the Financial agreement must be signed before the Final State Examination.

3. Erasmus+ Traineeship
The application for an Erasmus+ Traineeship is binding!
Cancellation is possible only for serious reasons, such as serious health condition etc.
Fill out and deliver the "Notification of Traineeship Cancellation" form to international officer of your faculty
to download the form, see the section „Forms, contacts at faculties“ here:
Cancellation may affect your potential future application

4. Repeated mobility
Students may travel abroad several times in one study cycle. The total duration of mobilities, however, must not exceed 12 months for any combination of study periods and/or traineeships in the study cycle concerned.
The mobilities (study periods and work placements together) are added up in the study cycle concerned. 

5. Which countries are included in Erasmus+?
The Erasmus+ Traineeships may take place only in the programme countries:
EU member states: Austria, Belgium, Bulgaria, Czech Republic, Croatia, Cyprus, Denmark, Estonia, Finland, France, Germany, Great Britain, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, the Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden
Non-EU member states: Iceland, Lichtenstein, former Yugoslav Republic Macedonia, Norway, Turkey
Switzerland is not included in Erasmus+ programme countries

6. Non-eligible organisations
Traineeships cannot take place in:
EU institutions and other EU bodies, including specialised agencies
organisation administering EU programmes.
Furthermore, it is necessary to double check that the organisation is not EU-funded, but funded solely from the financial resources of the country in question.

7. Before departure Find an employer
Agree upon the content of the traineeship
Fill out the Traineeship Agreement form
Fill out and have the Travel proposal approved in UIS
Have the traineeship registered in UIS – it is to be done by your faculty coordinator based on approved Traineeship Agreement
Pay the travel insurance
Open an EURO account at the Komerční banka (they offer a special deal for outgoing Erasmus+ students)

8. Student´s portal -> Bank connection
Before departure
Enter the EURO account number in UIS:
Student´s portal -> Bank connection
Undergo initial on-line testing of your knowledge of the workplace main language (you will receive the login data and further instructions via )
SIGN FINANCIAL AGREEMENT!!! Personal presence required!!! It is highly recommended to schedule a date and time specific appointment via in advance.

9. Traineeship Agreement
Trilateral agreement on traineeship concluded by student, university and employer
Determines duration and content of the traineeship, skills required from the student, language skills, traineeship recognition etc.
Signed by the student, faculty coordinator and employer – original signatures needed!!! Scan or colour copy do not suffice.
Traineeship Agreement can be downloaded here:
(see section „Forms, contacts at faculties“)

13. Student´s portal -> eAgenda -> Trips abroad
Travel proposal
Document needed for approval of mobility and for arranging the travel insurance
Fill it out electronically in UIS:
Student´s portal -> eAgenda -> Trips abroad
Print out 2 copies
Have them signed and approved in UIS by the faculty International Relations Officer
Deliver one of the signed copies to the MENDELU cashier´s office and pay the insurance. The cashier´s office (N3002) is located on the 3rd floor in the right wing of the building A.
The cashier's office hours : 8:00 – 13:00

14. Travel proposal: step-by-step
e-Agenda −> Zahraniční cesty −> Nová cesta
Uživatel, Výjezd jako and Pracoviště appear automatically
Continue in filling out:
Stát: select the country where you realise your Traineeship from scroll-down menu (e.g. Dánské království for Denmark)
Přijímající organizace: type name of the organisation where you realised your Traineeship

15. Druh cesty: select relevant type of mobility (in case of traineeship choose "výukový pobyt")
Účel: type purpose of mobility (traineeship)
Odkdy: type starting date (including days spent travelling)
Dokdy: type end date (including days spent travelling)
Program mobility: select the relevant programme from scroll-down menu (ERASMUS+)
Specifikace: select relevant type of mobility (pracovní stáž)
Projekt: none (do not fill in)

17. Click the button "Založit a přejít dál na financování cesty"
Dates and destination must be filled in again
Od: type starting date (including days spent travelling)
Do: type end date (including days spent travelling)
Stát: select the country where you realise your traineeship
(e.g. Dánské království for Denmark)
Místo pobytu: do not fill in
Jízdní výdaje: do not fill in
Ostatní: do not fill in
Stravné: do not fill in
Ubytování: do not fill in

18. Click on the button "Přidat pobyt"
 Your stay shall appear in the table "Pobyty ve státech a náklady"

19. Click on the button "Přejít na zadání financování cesty"

20. Druh zdroje: Select "Vlastní prostředky" from scroll-down menu

21. Click on the button "Přidat nový zdroj"

22. In Tabulka zdrojů financování fill in:
Ubytování – 0 Kč
Jízdní výdaje – 0 Kč
Stravné – 0 Kč
Pojistné – type the amount that has been calculated, e.g Kč
Ostatní – 0 Kč

23. Click on the button "Uložit financování cesty a přejít dál"

24. Fill in:
Ubytování – not required
Jízdní výdaje – not required
Stravné – not required
Ostatní – not required

25. Click on the button "Uložit zdůvodnění výdajů a přejít dál"

26. Print out the Travel Proposal in 2 copies by clicking on the button
"Vytisknout návrh cesty"

27. Now you can submit the Travel Proposal by clicking on the button
"Podat návrh cesty"

28. Insurance Must be arranged at MENDELU
Price depends on the length of the Traineeship:
3 to 12 months : CZK for 1 trip (1 destination)
up to 3 months: CZK 23 per day
Student receives an insurance card where they fill in the number of insurance contract
Travel insurance certificate can be download here:
Enquiries regarding insurance: ERV Evropská pojišťovna, a.s.
Tel:

29. Insurance Assistance Service 24/7: Euroalarm Assistance Prague
Tel:
Fax:

30. Financial Agreement Must be signed 2 weeks before departure LATEST!
Schedule an appointment for signing the Financial agreement via
student traineeships:
recent graduate traineeships:
Draft of Financial agreement can be found here (in Czech only):

31. To sign the Financial Agreement you need:
Traineeship Agreement
signed by all three parties
original!!
Insurance payment receipt from MENDELU cashier´s office
Traineeship registered in UIS – by the faculty International Relations Officer
KB EURO account registered in UIS and active
Print screen of the result of initial on-line language testing with student´s name stated

32. Monthly Erasmus+ Traineeship Grant Rates 2015/2016
Austria, Denmark, Finland, France, Great Britain, Ireland, Italy, Lichtenstein, Norway, Sweden EUR 600
Belgium, Croatia, Cyprus, Germany, Greece, Iceland, Luxembourg, the Netherlands, Spain, Portugal, Slovenia, Turkey EUR 500
Bulgaria, Estonia, Hungary, Latvia, Lithuania, former Yugoslav Republic Macedonia, Malta, Poland, Romania, Slovakia EUR 400

33. Erasmus+ Traineeship Grants 2015/2016
Erasmus+ grant only for 2 months!!
1 month = 30 days
From day 61 onwards students participate in Erasmus+ Traineeship programme as zero-grant students

34. During mobility
The Changes to Traineeship Agreement form downloadable in the section „Forms, contacts at faculties“ here:
is to be used only if the content of the traineeship changes or if the responsible person changes. Not for changes in the length of the traineeship.
All changes must be approved by all three parties (student, sending institution, receiving organisation)

35. Change in the length of traineeship - Extension
Possible only upon agreement with the sending institution and receiving organisation, based on the Application for Extension of Erasmus+ Traineeship.
Download it in the section „Forms, contact at faculties“ here:
Students shall not be awarded funds for the extension. They will continue their traineeships as zero-grant students.
Upon arrival, student sign the Amendment to Financial Agreement concerning the duration of the mobility at the Rectorate (Department of International Relations and Internationalisation).

36. Change in the length of traineeship – Shortening
Possible upon agreement between the student and the sending institution. If the length of the traineeship is shortened by more then 5 days, student must sign the Amendment to Financial Agreement upon their return to the Czech Republic. However, the minimum length of the traineeship (2 months) must be always met!!!
Student who does not meet the minimum length of the traineeship will return the whole grant!!! (This provision shall not apply in case of termination of the stay due to force majeure).

37. After mobility
Submit original of Traineeship Certificate (the minimum length of the traineeship of 60 days must be met!!!)
Traineeship Certificate form download in the section "Forms, contacts to faculties" here:
Submit the final report to:
EC database, i.e. EU Survey ( the password for entering the database will be sent to you via by the end of the traineeship)
UIS (Student´s portal -˃ Evaluation of international mobility)
Take the final online language test (OLS)
Have the traineeship recognized according to the Training Agreement

38. Watch out! Rectorate requires original documents.
Before leaving the receiving organisation, double check that the dates at the Traineeship Certificate correspond with the reality.
Student who does not meet the minimum length of the traineeship (60 days) will return the whole grant!!!
Student who does not submit Traineeship Certificate with original signature and stamp within 14 days after the end of Traineeship will return a portion or even the whole grant!!!
Student who does not submit either of the final reports or does not take the final on-line language test will return a portion or even the whole grant!!!

40. Coordinators at faculties
Faculty of Agronomy:
Ing. Daniel Falta, Ph.D., Vice-dean for International Relations
tel.: ,
Officer: Bc. Alena Hooperová, tel.:
Faculty of Forestry and Wood Technology:
Dr. Ing. et Ing. Miroslav Kravka, Vice-dean for International Relations
tel.: ,
Officer: Mgr. Ing. David Sís, tel.: ,
Faculty of Business and Economics:
Ing. Marcel Ševela, Ph.D., Vice-Dean for Study Affairs
tel.: ,
Officer: Ing. Šárka Braunerová, tel.:

41. Faculty of Regional Development and International Studies:
prof. Ing. Iva Živělová, CSc., Vice-dean for Education Affairs
tel.: ;
Officer: Hana Kališová, tel.:
Faculty of Horticulture:
Ing. Ivo Ondrášek, Ph.D., Vice-dean for International Relations
tel.: , mendelu.cz
Officer: Ing. Jana Nečasová, tel.:

42. Thank you for attention
Bohdana Čechová 
Veronika Antošová