1. KENDRIYA VIDYALAYA SANGATHAN BHUBANESWAR REGION
WEL COME TO THE SESSION ON
ONLINE ADMISSION

2. Agenda General discrepancies Distribution of Seats
Procedure of preparing selection list
Clarification of doubts

3. General Discrepancies
Sl.no.
Areas in which discrepancies found
Actions required 1
The status of application in some cases found “APPLIED”
Those applicants whose status is found APPLIED it means they have not registered. So their applications will not be considered. Please ensure that you have got the registration number, if not then apply again. 2
Candidates in category of SC/ST/OBC (Non-Creamy Layer)/Differently abled / BPL/EWS and having distance of residence within 5 kms. but marked in RTE as NO
Please mark tick (<) YESin RTE and mention the distance so that your application will be considered for draw of lots under RTE 3
Candidates not in any one of the category of SC/ST/OBC (Non-Creamy Layer)/Differently abled / BPL/EWS marked in RTE as YES
Please mark NO in RTE; else the application will be cancelled. 4
Candidates in OBC (Non-Creamy Layer) but mentioned as OBC (Creamy Layer) and marked Yes in RTE
Please mark category as OBC (Non-Creamy Layer) , else your application will not be considered under RTE

4. General Discrepancies
Sl.no.
Areas in which discrepancies found
Actions required 5
Some candidates marked tick (<) in Single parent. It is clarified that single parent means a child has only father or mother i.e. a person bringing up a child or children legally as a single parent only.
Please click on that (<) mark and fill the details of Father/Mother (if not single parent) 6
Parent being contractual employee , marked as Government Regular under occupation
Make necessary corrections 7
In service category central govt. employees marked as Autonomous body , state govt. etc 8
Some candidates applied more than once (multiple applications) and got more than one registration number
Keep only one application and cancel rest immediately , else all applications will be cancelled

5. General Discrepancies
Sl.no.
Areas in which discrepancies found
Actions required 9
Candidates marked EWS – YES(this is applicable for the cases whose parents’ annual income is below Rs. 1, 00,000 (Rupees One Lakh Only) per annum and certificate is issued within one year from the competent authority.
Make necessary corrections 10
Candidates marked BPL – YES (This is applicable for the cases where BPL card is in the name of the Parent only (Not in the name of Grand Parent) 11
Candidates in category of SEBC but marked as OBC(Non-Creamy Layer) and marked (<) in RTE
Please mark category as GENERAL and No in RTE. (SEBC Certificate will not be accepted in lieu of OBC certificate) 12
Those applied under Special Provisions (Single Girl Child) in Offline mode
They have also to apply online

6. Distribution of Seats:
In a Single Section School:
Total strength = 40
RTE = 10
Reserved for SC (15%) = 6
Reserved for ST (7.5%) = 3
Unreserved = = 21
out of this 5 seats will be reserved for SAQ
Reserved for Differently able (3% horizontal)
Total = 3% of 40 = 1.2 = 1
But distribution will be as follows - as it follows cross cutting among different reserved categories.
3% of SC i.e. 3% of 6 = 0.18 = NIL
3% of ST i.e. 3% of 3 = 0.09 = NIL
Remained for UR(DA) = Total – SC(DA) – ST (DA) i.e. 1 – 0 – 0 = 1

7. Distribution of Seats:
In a 2 Section School:
Total strength = 80
RTE = 20
Reserved for SC (15%) = 12
Reserved for ST (7.5%) = 6
Unreserved = = 42
out of this 10 seats will be reserved for SAQ
Reserved for Differently able (3% horizontal)
Total = 3% of 80 = 2.4 = 2
But distribution will be as follows - as it follows cross cutting among different reserved categories.
3% of SC i.e. 3% of 12 = 0.36 = NIL
3% of ST i.e. 3% of 6 = 0.18 = NIL
Remained for UR(DA) = Total – SC(DA) – ST (DA) i.e. 2 – 0 – 0 = 2

8. Distribution of Seats:
In a 3 Section School:
Total strength = 120
RTE = 30
Reserved for SC (15%) = 18
Reserved for ST (7.5%) = 9
Unreserved = = 63
out of this 15 seats will be reserved for SAQ
Reserved for Differently able (3% horizontal)
Total = 3% of 120 = 3.6 = 4
But distribution will be as follows - as it follows cross cutting among different reserved categories.
3% of SC i.e. 3% of 18 = 0.54 = 1
3% of ST i.e. 3% of 9 = 0.27 = NIL
Remained for UR(DA) = Total – SC(DA) – ST (DA) i.e. 4 – 1 – 0 = 3

9. Preparation of selection List:
Following procedure led down in point-4 of Part-C of Admission Guideline
Step-1 : RTE through draw of lots
Step-2 : existing priority category system
Step-3 : calculation of seats reserved for SC = Total seats reserved for SC – No. of SC candidates selected under RTE – seat reserved for SC (DA)
Step-4 : SC (DA) – as per calculation
Step-5 : ST = Total seats reserved for ST – No. of ST candidates selected under RTE – seats reserved for ST (DA)
Step-6 : ST (DA) – as per calculation
Step-7 : Unreserved = total strength – seats allotted from step 1 to step 6 (out of this 5 seat per section will be reserved for SAQ where applicable) – seats reserved for UR(DA)
Step-8 : UR (DA) – as per calculation
Step-9 : SGC (2 per section) – existing priority category system after omitting the applications already selected in step1 to step 8
Step-10 : All other Special Provision cases as in Part-B

10. Example For a 3 section School Total seats = 120 RTE = 30
Let in RTE there are 3 SC , 2 ST and 1 DA(Gen)
Then SC seats for reservation will be 18 – 3 = 15 – SC (DA) 1 = 14
SC (DA) = 1
ST seat for reservation will be 9 – 2 = 7 – ST (DA) 0 = 7
ST(DA) = 0
UR = 120 – 30 (RTE) – 14 (SC) – 1 (SC DA) – 7 (ST) – 0 (ST DA) – 2( 3 reserved for DA Gen – 1 DA Gen Selected in RTE) = 120 – 54 = 66 (out of this 15 seats will be reserved for SAQ and list of = 51 will be prepared.
UR (DA) = 3 Total reserved – 1 (DA Gen) selected under RTE = 2
Total seats distributed above = = 120 = Total strength

11. Total Seats selection List:
RTE = 30
SC = 14
SC (DA) = 1 (if not available keep it vacant and give a second advertisement , even if not available after 20th July de-reserve it to SC)
ST = 7
UR = 66
UR(DA) = 2
Total = 120
Over & Above
SGC = 6
All other cases of Special provision like KVS ward , Sana Medal etc. – all the eligible registered candidates

12. Problem faced:
While preparing the list a problem arise in case some seats reserved in RTE and simultaneously in SC/ST/DA.
Let the candidate selected in RTE does not take admission then we have to fill up the RTE quota from RTE(WL) and assume that 2 SC candidates selected under RTE have not taken admission and in WL 1 & 2 the candidate taken admission are not SC , then we have to fill up the SC reservation by giving 2 SC candidates from the SC (WL)
But we had already prepared selection list of 120
Hence , one thing can be done when preparing the UR selection list we have to keep (66 – 3 SC selected in RTE – 2 ST selected in RTE and 1 (DA) selected in RTE = 60)
In 2nd list we have to accommodate candidates accordingly (if all SC /ST/DA selected under RTE took admission then 6 seats from UR WL to be given , if for example 2 Selected under RTE not took admission in 2nd list 2 from SC and 4 from UR like this)

13. Another Problem:
Let all 3 SC candidates selected under RTE took admission
Let 4 candidates who are not SC did not took admission and from WL candidates took admission are SC (all 4)
As we have already prepared the SC selection list then SC reservation became = 22 (Then the UR category candidates are victimized)
So we have to find a solution
This can be possible only be completing the admission of RTE (admitting all 30 seats) then only determine the seats for other categories and prepare a list in 2nd phase
Hence admission list to be prepared in 2 phases (1st phase RTE and in 2nd phase others) and admission to be conducted in 2 phases also.
But common admission date to be followed by all Vidyalayas

14. Documents : Documents as mentioned in para-3 of Part-C
For SGC original affidavit from the 1st Class Executive magistrate not older than 1 year (Affidavit from Notary will not be accepted)
SC/ST certificate in the name of the parents’ may be accepted with an undertaking to submit the same in the name of the Child within three months of admission
But OBC(NCL) certificate should be in the name of the child (not older than 1 year) – OBC (NCL) certificate in the name of the parents’ may not be accepted as the basis of this certificate is parental income – A person may be OBC(NCL) according to his/her parents’ income but his/her child may not be OBC(NCL) as it is to be issued on the basis of his/her income. SEBC certificate will not be accepted in lieu of OBC certificate.
BPL card should be in the name of the parents’ of the child only
For claiming EWS the income certificate in the name of the parent (not older than 1 year) with annual income of less than Rs /- (Rupees One Lakh Only)

15. Problem related to Documents
As this time online registration is done many candidates have given wrong information either knowingly or unknowingly
To avoid the complicacies it is proposed not to publish the list under the head of “Provisional Selection List” , rather publish the list for document verification (prepare 200% of the seats)
After document verification those found ineligible cancel those cases and prepare the “Provisional Selection List” and “Provisional Waiting List” accordingly.