1. Phasing and Maintenance Cost/Coverage
SASD Ad Hoc Committee

2. Current Costs at Memorial Park
electric bill was $2, This covered the cost of 18 events in which the lights were turned on for 16 of the events. SASD used 3,302 kwh of electric at 0.80 cents/kwh.
In general, for 16 events, SASD paid approximately $ per use for each of the 16 events that required lighting. ( /16= )
Typically, only 3 events from SASD can be held at the park each week in order to maintain the condition of the grass. Youth football also uses the facility on the weekends. For example, if varsity football is home as well as middle school football that only leaves one day to work in Girls/Boys Soccer as well as Field Hockey. In which equality must be achieved in girls/boys sports played in the facility.
With a new facility an unlimited number of games can be played on campus.

3. Current Costs at Memorial Park Maintenance Costs for SASD
Fall & Spring Maintenance Costs Estimate
18 hours a week for 12 weeks to painting the football and soccer fields at Memorial Park
6 Hours a week painting the soccer lines for 10 weeks
Fall Painting Hours-216
Spring Painting Hours- 60
276 Hours x $30.00 = $8, in wages
$30.00/hour is for 2 men working for $15.00/hour
We spend on average $6, per year on paint for SASD fields of which 70% of the paint is used at Memorial Park. Therefore we spend $ in paint at the park.
Estimated Total Maintenance Cost is $12,480.00
Does not include the cost of electric. Total with electric $15,121.60
( =12480), ( = )
Open Disclosure- We do practice on the soccer field behind Pizza Hut in the Fall and Spring sports seasons and we do pay to paint that field.

4. Current Costs at Memorial Park Contract
Our annual contract to practice and play at Memorial Park and the field behind Pizza Hut is:
2015- $17,400
2016- $17,700
2017- $18,000
Our total estimated cost to play/practice at Memorial Park in 2016 was: $32,821.60
(15, ,700)

5. Typical Maintenance Cost for Multipurpose Turf Field
Estimate per South Middleton School District
Budget between $5,000-$7,000 annually for field maintenance
Spring grooming (deep clean and decompression), $1,600
Hardness testing, $800
Adding infill rubber, $500 per bag plus $300 shipping, about 1 bag per year. (Plus installation)
Fall grooming (deep clean and decompression), $1,600.
Our goal is to establish a reserved fund to allocate money annually in preparation for a future turf replacement.

6. Typical Maintenance Costs for Multipurpose Turf Field-Shippensburg University
Annual cleanings to include deep tine grooming, inspection, enzyme application, and g-max testing costs approximately $4,000.00
Annual Contracting costs to clean the unit is approximately $4,000.00
$8, to maintain one turf field
*The cost to purchase the maintenance equipment has already been factored into the total cost estimated by the feasibility study.*

7. Phasing Possibilities and Corresponding Cost “Bare Bones Model”
This model is based on the idea that if the primary structures and corresponding necessities are budgeted for initially, money can continued to be raised and additional structures can be added as money is raised. This would include building permanent structures such as concessions, bathrooms, team locker rooms, and official/referee room in phases 2 and 3.
Plan Outline- Phase 1
Two turf fields with lights
Score board
Bleachers- decreased estimate to 1500 home seats and 750 visitors seats (Stadium Seating)
Portable Bathrooms
Required excavation, paving, sewer, water runoff, etc.

8. Phase I Estimated Costs
Stadium Costs
Prep for Synthetic- $25,000
New Turf w/shock pad- $500,000
Stone Base/Drainage- $200,000
Perimeter Curbing- $25,200
Football Goals- $15,000
Score Board- $50,000
Home/Away Bleachers- $615,000
Press Box- $53,000
Lighting- $380,000
Perimeter & Internal Fencing- $80,000
Decorative Fencing (Entrance)- $11,000
Concrete Walk at Entrance- $71,250
Asphalt around field- $130,000
Stadium Ticket Booths- $40,000 *
TOTAL…………………………………….. $2,195,450
*Ticket booths could ultimately appear in Phase II if necessary

9. How did we decrease the cost of Stadium? (From feasibility study)
Cut the size of the stadium from 3000 seating capacity to 2,250 seats.
Estimated proportionate cost from $820, to $615,000.00
Eliminated a 6, cost of Delay of Game Timers and would plan for this addition in Phase II or III
Saved a total of $211, in Phase I of the stadium by decreasing the size to 1500 available seats on the home side and 750 seats on the visiting side.
Original estimate based on feasibility study was $2,365,603.50
*Memorial Park currently offers a total of 1,764 seats
420 for visitors and 1,344 seats for home fans
New Facility would add an additional 500 seats

10. Phase I Estimated Costs
Second Turf Field Costs
Prep Ground $25,000
New Turf w/Shock Pad $500,000
Stone base/drainage $200,000
Perimeter Curbing $24,000
Lighting* $380,000*
Bleachers $70,000
External/Internal Fencing $50,000
Asphalt $21,000
Retaining Wall $30,000
Stairs from Track $24,000
Relocation of Track Events $52,000
TOTAL……………………………………………… $1,376,000
*Lighting for secondary field could potentially occur in Phase II.

11. Phase I Estimated Costs
Necessary Facilities Expenses
E & S Controls $45,000
Sanitary Sewer System $30,000
Water Distribution $20,000
Earth Work & Excavation $100,000
Storm water Management $250,000
Site Demolition $20,000
Pavement/Associated Improvements $350,000
Site Lighting $116,000
Landscaping $15,000
Misc. Site Improvements $35,000
TOTAL………………………………………………. $981,000

12. Other Costs to Consider
In the feasibility report, $1,994, is estimated to cover the costs of:
Mobilization (5%)
Bonding & Insurance (2%)
Maintenance & Traffic (1%)
Testing & Miscellaneous (2%)
Contingency (10%)
Design & Approval Fees (5%)

13. Other Costs to Consider Scaled Percentages for 1 Stadium Only
3,176, is the total cost for the stadium plus other necessary expenses
(2,195, ,000)
Mobilization (5%)…………………………………………… (3,176,450*.05= 158,822.50)
Bonding & Insurance (2%)……………………………… (3,176,450*.02= 63,529)
Maintenance & Traffic (1%)…………………………… (3,176,450*.01= 31,764.50)
Testing & Miscellaneous (2%)………………………… (3,176,450*.02= 63,529)
Contingency (10%)………………………………………… (3,176,450*.10= 317,645)
Design & Approval Fees (5%)………………………… (3,176,450*.05= 158,822.50)
TOTAL……………………………………………………………… $794,112.50

14. Phase I Estimated Costs Only 1 Stadium
Total at Prevailing Wage………………….. $3,969,562.50
(2,195, , ,112.50) This does not include the cost for permanent structures such as concessions, restrooms, or a halftime meeting room. This eliminated purchasing delay of game timers in phase I as well. It also does not include the cost for portable features such as portable bathrooms, maintenance/upkeep of portable bathrooms, temporary concessions, etc.
Total Minus Prevailing Wage…………… $2,778,693.75
(3,969, * 0.30 = 1,190,868.75)
(3,969, ,190,868.75= 2,778, )

15. Total Cost Analysis 2 Turf Fields
$2,195, $1,376, ,000 = $4,552,450 (Total for 2 fields & Expenses)
Mobilization (5%)…………………………………………… (4,552,450*.05= 227,622.50)
Bonding & Insurance (2%)……………………………… (4,552,450*.02= 91,049)
Maintenance & Traffic (1%)…………………………….. (4,552,450*.01= 45,524.50)
Testing & Miscellaneous (2%)…………………………. (4,552,450*.02= 91,049)
Contingency (10%)…………………………………………… (4,552,450*.10= 455,245)
Design & Approval Fees (5%)…………………………. (4,552,450*.05= 227,622.50)
GRAND TOTAL Prevailing Wage (4,552, ,138,112.50).. $5,690,562.50
GRAND TOTAL Minus Prevailing Wage (-1,707,168.75)…… $3,983,393.75

16. Costs to Consider for Phase II
Permanent Structure Cost-
Stadium Team Room $275,000
Stadium Concessions/Restrooms Home $483,000
Stadium Restrooms Away $256,250
Multi-purpose Field Restrooms $225,000
Relocating Existing Storage at Multipurpose field $15,000
TOTAL………………………………………………………………….. $1,254,250
Total minus prevailing wage (-376,275)……………… $877,975

17. What about Bathrooms & Food in Phase I?
Portable Bathrooms provided by Chamberlain & Wingert
Currently charging approximately 70.00/month/bathroom. Per a phone conversation on 7/5/2016. Assuming we would need approximately 15 bathrooms to meet code for the stadium we are looking at $12,600 a year for portable bathrooms at the facility.
This is how Lower Dauphin began their facility bathrooms until funds were raised to build permanent structures.
Let’s get creative! Initially until further funds become available, concessions will have to occur from a portable shed. An 8 x 18 portable Vinyl Shed is approximately $4,000.00
An additional $16,600 can be added to the phase I cost to cover bathrooms and a concessions facility.

18. Ideas to Consider
There are some estimated costs that could be considerably lower. One example includes:
Scoreboards- We have budgeted $50, for one scoreboard at the stadium. Online sources have indicated, one scoreboard to include what is currently displayed at Memorial Park Stadium can be purchased for a minimum of $10, (
We could decide on a standard score board or purchase a scoreboard that will advertise thus the scoreboard will eventually pay for itself.
Phase I could essentially be broken down into even more detail such as forgoing lights on the secondary turf until Phase II. This would decrease value by $380,
**If 2 turf fields were to be built on SASD property then the cost to maintain the 2 fields (soccer field, practice football field) that are currently maintained on SASD property would be eliminated because they would no longer exist. This saves cost for man hours & maintenance (mowing, weed/feed, watering, painting, etc.) and allows maintenance staff to work on other projects on campus.**

19. Comparison
Item
Memorial Park
New Athletic Facility
Savings/Benefit for SASD
Annual Contract
$18,000 (2017)
$0.00
+18,000
Concessions*
Profit goes to Lions Club
33,000-35,000 (two year cycle)
+33,000 *
Annual Maintenance
$12,500 for Park and “Pizza Hut” field
$10,000-$12,000 to annually clean 2 turf fields
+500 to 2500
Ticket Sales at Varsity Football Games (Sold Out Facility)
$8,820/game
(1764 x $5.00)
$11,250/game
(2250 x $5.00)
+2,430/game
+12,150/5 home games
Electric
2, for 16 events
Unlimited # of events
-/+ **
*Numbers estimated from Greencastle Baseball Boosters. Booster representatives indicated that if the ‘rival/good’ games are at home they make around 20,000/year and if the ‘good’ games are away they make between 13,000 and 15,000/year for Varsity Football Games Only. Does not include soccer, field hockey, JV, middle school, etc.
**Current electric figures can not be based off of rates at Memorial Park as lighting at a new facility would be more energy efficient due to change in technology.

20. We are talking opportunity!
For 5 home Varsity Football Games on average it may be possible to make $16, each year off of concessions.
It is possible to make $12, in ticket sales.
Possible Total of $28, in sales in only 5 football games!
This does not include profits that can be earned for soccer tournaments, field hockey tournaments, Band Competitions, etc.
Band Competitions would be possible at our facility. September 17, 2016 Gateway High School in Monroeville, PA will host a band competition. Last year general admission was $23.00/day. Attendance at the preliminaries and finals was an additional cost.
If 500 people attend in one day that is a $11, sales.
information
The potential for growth and money to be generated for our school district is endless.