1. Effective Presentations
JENNIFER JOHNSON
SOUTHEAST EVALUATION ASSOCIATION ANNUAL WORKSHOP
FEBRUARY 27, 2017

2. Three Key Components to Effective Presentations
Organized, easy-to-follow content
Clear, attractive visual aids
Professional and persuasive delivery

3. ORGANIZED CONTENT

4. Factors That Guide Length and Detail
How much time do you have?
Who is your audience?
What message or information do you want them to walk away knowing or doing?
What technology is at your disposal?

5. Overview Slide
Introduce yourself OR thank the individual who introduced you
Provide an overview of your presentation
Tell them how long the presentation will be
Do you welcome questions throughout or want to wait until the end?

6. Message Slides
Organize presentation into categories and title slides with the categories
E.g., Background, findings, and recommendations
Only present the key points
Can change order from written report

7. Message Slides (continued)
Summarize your take away message with a sound-bite slide
Conclude with a Questions slide at the end
Provide contact information on final slide
Use a maximum of one slide per minute

8. SLIDE LAYOUT & PRESENTATION TECHNOLOGY

9. Keys to Good PowerPoint
Graphs/Charts or Pictures
Back-up plan/Handout of slides
Attractive slides without being distracting
Appropriate timing match between number of slides and time available

10. Unattractive or Hard to Read Slides
Certain colors do not present enough contrast
Or they can just be hard on the eyes
Colors and shading should have meaning and emphasis that are apparent to audience OR should be systematic 10

11. font size is important Distracting Slides
Slide layout and design and use of clip art and photos can distract the audience
Font choice or too many fonts can also distract
Too much text
font size is important

12. Community Health Improvement Plans
Jefferson Priority Areas
Cardiovascular Disease – high cholesterol, hypertension, obesity, physical activity, and stroke
Chronic Disease – breast, cervical, and prostate cancer
Healthy Babies – breastfeeding, low-birth weight, preterm births, and WIC clients
Heart Health Plus – hospitalizations due to heart disease and tobacco-related cancer deaths
Teen Pregnancy
Madison Priority Areas
Healthy Babies – breastfeeding, low-birth weight, preterm births, and WIC clients
Heart Health Plus – hospitalizations due to heart disease and tobacco-related cancer deaths
Obesity – BMI and healthy pre-pregnancy weight
Sexual Risk Avoidance – chlamydia

13. School Health Services
Health Education
Nursing Assessments
Referrals and Consultations
Screenings

14. Clinic Services Communicable Disease Control Dental Services
Tuberculosis Control
Detection/Education/Treatment
Case Management/Follow-up
Dental Services
Comprehensive Treatment for Children and Adults
Sealant Program for Children
Dental Mobile Unit
Immunizations
Childhood
Adult
Rabies
Influenza
HIV/STDs
Prevention
Diagnosis
Treatment and Follow-up
Primary Care
Adults and children
Women’s Health
Birth Control
Pregnancy Testing & Counseling
Prenatal Care
Breast & Cervical Cancer Screening
Pap Smears
Breast Exams
Vital Statistics
Birth and Death Certificates

15. Clinic Services Communicable Disease Control Dental Services
Detection, education, treatment, and case management and follow-up
Dental Services
Immunizations
HIV/STDs
Prevention, diagnosis, treatment, and follow-up
Primary Care
Vital Statistics
Birth and Death Certificates

16. PROFESSIONAL DELIVERY

17. It Pays to Be Organized Have papers in notebooks or stapled
Have your thumb drive back-up and any back-up handouts
Have a bottle of water or hard candy
Arrive early

18. Professional Delivery (continued)
As you begin your presentation
If appropriate, address the chair or leader and the larger audience
Provide an overview and how you will manage questions
Thank your audience

19. Professional Delivery (continued)
During the presentation
Make eye contact during the presentation
Monitor if there are questions throughout
Do not run over your allotted time
Stay positive and focused

20. Reading Slides
One of the most annoying things that you can do is read a slide directly to your audience
It makes listeners wonder why the presenter bothered to make a slide
Did I mention that this is really annoying and if it goes on for too long, you can totally lose your audience?
This means you have to practice, practice, practice… and practice some more!

21. Answering Questions Questions = Opportunity
Allows you to elaborate, provide further detail, or repeat messages
Understand and address the question
Two good responses when appropriate
“I don’t know.” and “I’ll get the information.”
Is it really a question????

22. What to Do If . . . You are asked to shorten your presentation
Think this through ahead of time
If you have properly organized your presentation, it should be no problem
Skip PowerPoint if necessary – refer to handouts
Be gracious and accommodating

23. What to Do If . . . Someone refers to data that contradicts your study
If appropriate, state that you are not familiar with the data but would be happy to look at it
If you are aware of the other data, briefly explain why your information differs and why it is credible

24. What to Do If . . .
You are nervous

25. Questions? Florida Department of Health Jefferson County
1255 W. Washington Street
Monticello, Florida
(850)
Florida Department of Health Madison County
218 SW Third Ave
Madison, Florida
(850)