1. VOPE Institutional Support Toolkit
Establishing and strengthening VOPEs workshop
(Insert date of workshop here)
(Insert presenter details here)
(Insert conference name here)
For the Toolkit Champion: A lot of literature about presentations suggests that telling a story as part of your presentation will increase the quality and keep the audience’s attention better. Thus it is suggested that you enhance this presentation with the story of your VOPE. How it came about, how long it has been operating and any anecdotes you can share. Give examples of how your VOPE will be able to use the toolkit or has used the toolkit to illustrate how useful the content is.
Test the slides and see if you can keep to the time period using all the slides (adapt the presentation if it is to long by eliminating some slides).

2. For workshop participants
 Anticipated Outcomes
What you can learn
For workshop participants
Become aware of a range of helpful resources to be used to build strong and transparent VOPEs.
Become involved in disseminating the contents of the toolkit to other potential users.
For Toolkit Developers
Provides valuable feedback on existing resources
Highlights gaps and priorities for further development.
Check if this is valid for your presentation, add or delete any items not relevant or appropriate to the specific session. Repeat the changes in end of this section when this slide is repeated around slide number 24.
For workshop participants
Become aware of a range of helpful resources to be used to build strong and transparent VOPEs
Become involved in disseminating the contents of the toolkit to other potential users
Become users and even contributors to the Toolkit
For Toolkit Champions and Toolkit Developers
Provides valuable feedback on the usability toolkit and existing resources
Highlights gaps and priorities for further development

3.  Agenda
09:00 – 09:15
Welcome
09:15 – 09:30
Introducing the toolkit and anticipated outcomes
09:30 – 09:45
Ice breaker: Visual mapping of VOPE progress towards formalization and active contribution
09:45 – 10:15
Engage: Group discussion – Lessons on Founding a VOPE
10:15 – 10:30
Learning & Engagement Instructions
10:30 – 11:00
Tea break
11:00 – 11:30
Learning & Engagement Carrying out VOPE work section 3
11:30 – 12:00
Learning & Engagement Carrying out VOPE work section 3 continuation
12:00 – 12:30
Learning & Engagement EvalAgenda2020 Network Resources section 4
12:30 – 13:00
Learning & Engagement Setting up a VOPE section 1
13:00 – 14:00
Lunch
14:00 – 14:30
Learning & Engagement Setting up a VOPE (continuation) section 1
14:30 – 14:50
Engage: Group Discussion – Lessons on Carrying out the business of a VOPE
14:50 – 15:20
Learning & Engagement Institutionalizing a VOPE section 2
15:20 – 15:40
Learning & Engagement Institutionalizing a VOPE (continuation) section 2
15:40– 15:50
General Feedback
15:50 – 16:20
Engage: Group Discussion – Lessons on Managing a VOPE
16:20 – 16:50
Call to Action – How can VOPEs contribute towards expanding and promoting use of the toolkit?
16:50 – 17:00
Closure
Adapt the agenda if you do not want to add anything on your VOPE. And remove the relevant slides (number 4 and 5)

4. INTRODUCTION TO THE TOOLKIT

5. About the Toolkit
Voluntary Organization for Professional Evaluation (VOPE)
Institutional Capacity Toolkit
Collection of curated
descriptions,
tools,
advice,
examples,
software and toolboxes
developed by VOPEs and other organizations working to support non-profit organizations.
This Voluntary Organization for Professional Evaluation (VOPE) Institutional Capacity Toolkit is a collection of curated descriptions, tools, advice, examples, software and toolboxes developed by VOPEs and other organizations working to support non-profit organizations.
It was compiled by EvalPartners, the International Evaluation Partnership Initiative, together with the Toolkit Task Force responsible for Institutional capacity building of VOPEs.   

6. Who was involved? Funding Compiled by EvalPartners Toolkit Task Team
Provide advice
Review deliverables as necessary
Help to identify resources
Sign off on deliverables
Funding: UN Woman, IOCE
It was compiled by EvalPartners,
the International Evaluation Partnership Initiative, together with the Toolkit Task Force responsible for Institutional capacity building of VOPEs.   
Toolkit developed by

7. How was the Toolkit developed?
Design Toolkit Frame-work
Collect Data
Topics
Resources
Check and Sign off (TKTF)
Launch at EvalMENA (Feb 2015)
Translate to French
Toolkit framework was designed
Data collected
Different topics e.g. How to set up a VOPE
Resources identified that provides advise, examples e.g. constitution of a VOPE
Checked and signed off by the TKTF.
Launched at EvalMENA, Feb 2015.
Translate to French and resources
collected by volunteers!
Toolkit developed by

8. Who this toolkit is for
This toolkit is for volunteers and staff involved in establishing and managing emergent and developed VOPEs.  
If your VOPE has just started out, this resource is for you.
If your VOPE has been around for a long time, but you are interested in making it more transparent or active, this resource is also for you.

9. What this toolkit is NOT
An exhaustive list of topics to which VOPEs should pay attention
Good collection of information for VOPEs to consult
BUT it does not replace the kind of information that an experienced professional or trained information specialist might be able to advise on.
All of the material is included as is, and there is no guarantee that the material will be appropriate in your context.
This toolkit is not an exhaustive list of topics to which VOPEs should pay attention. It is a good collection of information for VOPEs to start to consult, but it does not replace the kind of information that an experienced professional or trained information specialist might be able to advise on. All of the material is included as is, and there is no guarantee that the material will be appropriate in your context.

10. Sections of Toolkit
Toolkit is divided into 4 parts: Linked to development of your VOPE
Presenter notes:
You can ask the audience here to by a show of hand indicate in which categories they fall. You can then use the info to direct the rest of your presentation to that aspect.
Toolkit is divided in 3 parts: Linked to development of you VOPE (new, founded but only starting the journey, been around the block a few times).
However as your VOPE changes and evolve you will find useful resources and advise in different sections.
New
Founded,
starting the work of a VOPE
A few years later…

11. Designed to help, advise, support in:
Founded,
starting the work of a VOPE
Steps towards founding a VOPE
Decide on formalization
Define a vision and mission
Constitutions / founding documents and bylaws
Register as a legal entity
Establish a membership policy and membership register
Annual General Meetings (AGMs)
Annual reports
communications
Developing an online presence for the VOPE
Social media presence
Human Resources (HR)
Administration of membership
Administration of voting
Finance
Receiving payments
Purchasing
Hosting conferences, workshops etc.
Hosting online evaluation capacity building events
Doing advocacy
Publications and newsletters
Developing guidelines and standards
Evaluation awards
Connecting regionally and internationally
Making statements on issues of importance in evaluation
New
A few years later…

12. Explore EvalIndigenous Explore Global Parliamentarians Forum
Explore EVALSDG's
Explore EvalGender+
Explore EvalYouth
Explore EvalIndigenous
Explore Global
Parliamentarians Forum
The Global Evaluation Agenda (also called EvalAgenda2020) was formally launched at the Parliament of Nepal on 25th November, The aims of EvalAgenda2020 are to:
Strengthen the enabling environment for evaluation.
Develop Institutional capacities.
Participate in EvalPartners efforts to build individual capacities for evaluation, focusing on evaluators, commissioners and users of evaluation.
Support the inter-linkages among these first three dimensions by working together (as governments, parliamentarians, VOPEs, the United Nations, foundations, civil society, private sector, academia, and other interested groups).

13. Contents Sections and Subsection posts Resources
Discussion, advise, tips
Resources
Presenter notes:
You can ask the audience here to by a show of hand indicate in which categories they fall. You can then use the info to direct the rest of your presentation to that aspect.

14. WEBSITE: NAVIGATION AND CONTENTS

15. First time visitor
The first time visitor will have the About pages as a landing page.

17. VOPE Toolkit Sections

19. Navigation
Click the topic header to access additional information and a rich set of resources.

20. There is an introductory description about each toolkit topic.
English and French
You can print of download sections and resources.
Currently Available in English, and French as well.
You can print of download sections and resources

21. Besides the overview description, each topic provides links to a set of curated examples, software, tools and advice. These resources are sourced from third party websites, or contributed by other VOPEs.
A flag will indicate the resource language, and the TOP RESOURCES will be highlighted.

22. Flag indicates language of the resources. English or French, currently.

23. Rate or Comment on a Resource
Use the rating or comment options to provide feedback on a resource.

24. For workshop participants
 Anticipated Outcomes
What you can learn
For workshop participants
Become aware of a range of helpful resources to be used to build strong and transparent VOPEs.
Become involved in disseminating the contents of the toolkit to other potential users.
For Toolkit Developers
Provides valuable feedback on existing resources
Highlights gaps and priorities for further development.
You have now been introduced to the toolkit content and website. Any questions at this time?
Let us confirm the anticipated outcomes we would like to achieve in this workshop.
For workshop participants
Become aware of a range of helpful resources to be used to build strong and transparent VOPEs
Become involved in disseminating the contents of the toolkit to other potential users
Become users and even contributors to the Toolkit
For Toolkit Champions and Toolkit Developers
Provides valuable feedback on the usability toolkit and existing resources
Highlights gaps and priorities for further development

25. Ice breaker
Adapt this slide to include an ice breaker and/or info of your VOPE. (Please also adapt the agenda and adapt or remove the next slide)

26. Profile of participants
LEADERS OF NATIONAL VOPEs
You can either leave the section or remove from the workshop depending on the knowledge you have of the workshop participants. If you already know who the participants and have an good idea on how formal and active their VOPE is, you can remove this section or plot their VOPE on the grid and ask for their input on your assessment of how formal and active their VOPE is.
This section establishes the level of activity and formalization of the VOPEs the participants are members of.
You can either ask participants to step forwards in a grid or hand out a questionnaire for them to complete and the plot their VOPE’s later on a grid (as per the final slide in this section)

27. Profile Q1: How Formal is your VOPE? Rate from 1 to 10 (very formal)
A. Legally recognized by government
B. Formal network of people interested in M&E
C. Stable or continually growing number of interested people
D. Defined geographic focus
E. Formal governance structure/hierarchy
F. Has constitution
G. as charter and bylaws
H. Has strategic plan / development plan / vision plan for the organization
I. Has annual general meetings
J. Produces annual reports
Ask participants to rate their VOPE on a scale of 1 to being informal and 10 highly formalized.

28. Profile Q2: How Active is your VOPE
Profile Q2: How Active is your VOPE? Rate as Low, Low-medium, High-medium or High)
A. Services (Events, Information sharing, Defined ethical guidelines / standards)
B. Networks (Local / international)
C. Communication (mechanism and frequency)
Rate your VOPE’s activity as Low. Low-medium, High-medium or High.

29. NEEDS and profile analysis
An example of a grid of VOPE’s plotted in terms of formalization and activity level.
NEEDS and profile analysis

30. Engage!
Consider including an energizer here.

31. Learning and Engagement Sessions!
English
Material (Website)
Explore! Click through, discuss
Evaluate! Use one evaluation form per resource
4 questions. Please complete.
Divide the participants in the number of groups equal to the number of learning stations you have prepared. If you are expecting a big group consider having more than one learning station with the same content.
If you are using handouts, print and prepare 5 to six participants pack dependent on the number of people you will have per group. The participant pack consists of the VOPE section and some of the resources. (Examples are included in the handouts and workshop material folder, however you are welcome to add to it or change it by using different sections of the toolkit).
Once you have the participants at the learning stations, guide them trough the materials and the processes of engagement.
They have to explore and discuss the information in the pack / on the website section and evaluate the resources using the evaluation form.

32. Profile of participants
ENGAGE!
1 Setting up
a VOPE
What will help your VOPE become
More Active?
More Formal?
What information will help your VOPE become
More Formal
Group work:
People now engage with the content of the learning stations or website and engage and evaluate section 1.1

33. Exploring setting up a VOPE
1.1 Explore founding a VOPE
1.2 Explore deciding on formalization
1.3 Explore defining a Vision and Mission
1.4 Explore writing Constitutions, Founding Documents and Bylaws
1.5 Explore registering as a legal entity
1.6 Explore establishing a membership policy and membership register
1.7 Explore hosting Annual General Meetings

34. Profile of participants
ENGAGE!
2 Institutionalizing a VOPE
What will help your VOPE become
More Active?
More Formal?
What information will help your VOPE become
More Formal

35. EXPLORING THE INSTITUTIONALIZATION OF A VOPE
2.1 Explore compiling Annual Reports 2.2 Explore administering Communication Efficiently 2.3 Explore developing a Website for the VOPE 2.4 Explore developing a Social Media presence 2.5 Explore managing Human Resources 2.6 Explore administering Membership Efficiently 2.7 Explore administering Voting 2.8 EXPLORE MANAGING FINANCES

36. Profile of participants
ENGAGE!
3 Carrying out
VOPE work
What will help your VOPE become
More Active?
More Formal?
What information will help your VOPE become
More Formal

37. EXPLORE CARRYING OUT VOPE WORK
3.1 Explore Hosting Conferences, Workshops and Other Events 3.2 Explore making Online Evaluation Capacity Building Resources Available 3.3 Explore doing Advocacy 3.4 Explore publications and Newsletters 3.5 Explore developing Guidelines and Standards 3.6 Explore bestowing Evaluation Awards 3.7 Explore connecting Regionally and Internationally 3.8 Explore making Statements on Issues of Importance in Evaluation

38. Profile of participants
ENGAGE!
4 EvalAgenda2020 Network Resources
What will help your VOPE become
More Active?
More Formal?
What information will help your VOPE become
More Formal

39. EXPLORING EVALAGENDA2020 NETWORK RESOURCES
4.1 Explore EVALSDG's 4.2 Explore EvalGender+ 4.3 Explore EvalYouth 4.4 Explore EvalIndigenous 4.5 Explore Global Parliamentarians Forum

40. WE NEED YOUR HELP/ call for participation?
&

41. You can be part of this exciting venture!
Become familiar with the online version
Advocate and share
Train others on the toolkit – Become a toolkit champions
Contribute additional resources
Suggest/ contribute new topics to be included in the website
Submit comments on the website itself
Adapt this list to your audience and workshop purpose.

43. VOPETOOLKIT@GMAIL.COM Twitter: @vopetoolkit