1. 2016 Test Administration and Security Training
March 9, 2016
Jen Meyer, District Testing Coordinator
Amanda Stieber, Building Test Coordinator

2. Learning Targets
I understand the guidelines & policies for administering the Ohio's State Tests.
I am able to find resources and guidance to support our students in preparing and taking the
Ohio’s State Tests.
Not included in these targets, but worth mentioning is the learner should be able to make appropriate decisions about accessibility features for all students.
I understand the accessibility features that can be given on Ohio’s State Tests for all test takers.

3. Ohio State Tests: Guidelines for Administration

4. About the Tests
Test must be given within a 15 day window, including the make-up tests
Each test contains 2 parts.
Parts do not have to be taken in order
Subjects can be given in any order/on same day within designated state windows.
Times differ by subject and grade.

5. Guidelines for Administration 3 – 5 Elementary Testing
Grade
Test
Day 1
Time Allotted
Day 2
3rd & 5th
ELA
April 21
90 min.
April 22
90 min
Math
April 28
75 min.
April 29
5th
Science
May 3
May 4
Test administrators are responsible for ensuring students have the specified amount of time to take the test in one day. Only students with the extended time accommodation are permitted time in excess of the published testing times. Extended time is until the end of the given test day.

6. Guidelines for Administration 4 – 6 Elementary Testing
Grade
Test
Day 1
Time Allotted
Day 2
4th
ELA
April 19
90 min.
April 20
90 min
6th
105 min.
Math
April 26
75 min.
April 27
4th & 6th
Social Studies
May 3
May 4
Test administrators are responsible for ensuring students have the specified amount of time to take the test in one day. Only students with the extended time accommodation are permitted time in excess of the published testing times. Extended time is until the end of the given test day.

7. Make – Up Testing Dates ELEMENTARY
ELA Make-Up Dates:
April 21, 22, 25, 26
Math, SS, Science Make-up Dates:
May
*Schedule will be provided*

8. Guidelines for Administration Junior High Testing
Grade
Test
Test Date
Time Allotted
7th, 8th
ELA
April 14
3.5 hrs.
7th, 8th,
Math
April 15
3 hrs.
8th
Science
April 18
2.5 hrs.
Test administrators are responsible for ensuring students have the specified amount of time to take the test in one day. Only students with the extended time accommodation are permitted time in excess of the published testing times.
**2 Hour Delay Schedule**

9. Guidelines for Administration High School Testing
Test Date
Time Allotted
ELA I, ELA II
April 14
3.5 hrs
Algebra I, Geometry
April 15
3 hrs.
Physical Science, Biology
April 18
American History, American Government
April 19
Test administrators are responsible for ensuring students have the specified amount of time to take the test in one day. Only students with the extended time accommodation are permitted time in excess of the published testing times.
**2 Hour Delay Schedule**

10. Make – Up Testing Dates JUNIOR HIGH & HIGH SCHOOL
JH/HS Make-Up Days:
April 25th - 29th

11. Test Administrator Criteria

12. Test Administrator Criteria
Employee of the district
Holds a license, certificate, or permit issued by the Department of Education
Any person administering a test must be an employee of the district and hold a license, certificate or permit issued by the Ohio Department of Education. During every administration, a test administrator who meets these criteria must be in the room at all times. This person must actively monitor students to ensure test security. If the test administrator must leave the room in which the test is being administered, another test administrator who meets the criteria must be called to be in the test room.
The ratio for testing purposes is one test administrator to 30 students in any testing room. For any group of more than 30 students, a proctor or monitor must be in the room with the test administrator. The proctor or monitor is not required to meet the criteria for administering a test. A test administrator must be in each testing room, including rooms where small groups are administered the tests or where accommodations are provided.
Please note, substitute teachers may serve as a test administrator if the district defines them as a district employee. Teacher assistants and other staff members may be assigned as the test administrator if they meet the criteria above.

13. Test Administrator Responsibilities
Check out Ohio’s State Tests Portal
Having a teacher or test administrator user account.
Staying aware of test security procedures and following them at all times. (via Test Manuals)
Becoming familiar with accessibility features and accommodations available for students. (via Accessibility Manual)
The test administrator is the person who administers the test. In districts where students are testing online, the test administrator:
-has a teacher or test administrator user account
-is aware of state and district test security procedures and follows them at all times.
-is familiar with accessibility features and accommodations available for students.

14. Test Administrator Responsibilities
Having access to student information needed for student sign-in on test day (test tickets)
Knowing how to establish, approve, monitor and stop test sessions
Having appropriate materials available for testing
Calculators
Math Reference sheets
Periodic Table & reference sheets for Physical Science test
Blank Paper
Additionally, a test administrator must have access to the student information needed for student sign-in on test day and knows which test(s) students are eligible to take. Test administrators should review the Test Administrator Interface User Guide to know how to establish a test session, adjust test settings, approve students to test and monitor and stop test administrations using the Test Administrator Interface. Additionally, test administrators must download the Online Testing Checklist from the Portal and have it available for reference on the day of the test. This checklist provides the oral script used for testing.
Depending on the grade level/subject area, test administrators should review:
-the online calculator by visiting the Student Practice Resources page on the portal. (Share if your school will allow handheld calculators. If so, they must be provided by the school and meet the criteria outlined in the calculator policy.) Please note, if students qualify (according to their IEP or 504 Plan) to use calculators as an accommodation, the test administrator must turn on this accommodation when approving the student to test.
-Reference sheets – the online Student Testing Site includes reference sheets for students taking the grades 4-8 and high school math tests. The online Student Testing Site also includes a reference sheet and periodic table for the physical science test. Use of the paper copies of the reference sheet or periodic table is at the district/school discretion. If paper copies are allowed, the test administrator must provide the copies. These can be printed from the Student Practice Resources folder on the portal.
-Blank paper: Test administrators must provide two sheets of blank paper to students who are taking the English language arts test. For all other subjects, test administrators should provide blank paper upon student request. Any other specialized paper may be provided in lieu of blank paper as a non-embedded designated support, as long as the paper doesn’t have any writing on it. This includes, grid, wide-ruled, Braille, raised-line grid, wide-lined grid and colored. Students may not bring their own. It must be provided by the test administrator.

15. Test Administrator Responsibilities
It is each Test Administrator’s responsibility to read the complete Directions for Administration Manual for Computer-based Testing for Ohio Tests, prior to testing
Electronic Test Manuals have been sent to you. A modified version will be provided to you in your Test Administrators binder.

16. Electronic Device Policy
ABSOLUTELY NO ELECTRONIC DEVICES in the testing room for students. Test administrators may have a cell phone for test-related actions.
 Electronic devices include but are not limited to cell phones, tablets, MP3 players
Test administrators may have a cell phone for medical and technological emergencies, to use as a time keeper or to otherwise perform necessary test-related actions. Test administrators must not use the cell phone for non-test related issues or personal issues. Test administrators should be reminded to never take photographs of students, tests, computers or the testing room during testing.

17. Accessibility Features

18. Key Point for All Accessibility Features
The administration of an assessment should not be the first time an accessibility feature is introduced to the student.
To help students become familiar with the testing platform and the available features, they must have opportunities to access the practice tests and sample items in order to become familiar with them. Beyond these special, isolated activities, the types of features that are on the tests should hopefully be becoming more common in day to day instruction, assignments and classroom assessment.
Some emergency accommodations may be an exception but even then, it is best to practice before starting the test. In rare occasions a student may move into state just prior to testing and not have had an opportunity to practice using Ohio’s testing platform. In any case, practice tests and sample items should be presented to students so they can become familiar with the testing platform before taking the tests.
Just as important as experience with the testing platform is the use of these features in daily instruction

19. Decision-Making Framework
Accommodations
Designated Supports
Universal Tools
Administrative Considerations
Explain that the first three layers are available to all students. Explain that we will be going through the Decision Making Framework handout - Appendix G in the manual, simultaneously as we review the accessibility features. The idea is that you will use the decision making framework handout to guide the presentation about what features are available at each ring.
Orient people to the fact that Administrative Considerations and Universal Tools apply to all students.

20. Considerations and Tools
Administrative Considerations
Students are tested in their general education classroom.
Administrators provide testing spaces other than the general education classroom and at different times for any student.
Universal Tools
Universal tools are features that are either built into the assessment system or provided externally by test administrators.
They are available to any student during testing.
Key point is that both levels/layers apply to ALL students
Administrative Considerations
Students are typically tested in their general education classroom. Administrators may provide testing spaces other than the general education classroom and at different times for any student.
Universal Tools
Universal tools are features or preferences that are either built into the assessment system or provided externally by test administrators. They are available to any student at his or her discretion during testing.

21. Administrative Considerations
Students are tested in their general education classroom.
Administrators provide testing spaces other than the general education classroom and at different times for any student.
Refer to manual
Pages 3 and 4
Explain that these are available to any student. Accessibility Manual - Page 3-4
Page 3: “Students are typically tested in their general education classrooms following the test administration schedule for the grade and content area being administered. However, the administrator has the authority to schedule students in testing spaces other than general education classrooms and at different scheduled times, as long as all requirements for testing conditions and test security are met as set forth in the Test Coordinator’s Manual. Decisions may be considered, for example, that benefit students who are easily distracted in large group settings by testing them in a small group or individual setting. In general, changes to the timing, setting or conditions of testing are left to the discretion of the principal or test coordinator.”

22. Administrative Considerations
Familiar test administrator
Frequent breaks
Separate or Alternate location
Small group
Specialized equipment or furniture
Specified area or seating
Time of day
Accessibility manual - Page 3-4, chart on page 4 - If participants are using the notetaking organizer, this is a good place for them to take notes.
In accordance with principles of universal design for assessment, these administrative considerations are available to all students. All the logistics information - such as location, how big a size the group will be, timing (a.m./p.m.)
Let people read the considerations and give them time to relate this to the graphic and consider how this relates to their district/building/test coordinator/(however it relates to you).
FAQ - Yes, this does apply to ALL students, give them a reminder that you don’t need an IEP or 504 or ELL to get any of these considerations, it’s administrative discretion.

23. Universal Tools Refer to manual Pages 4 and 5 Universal Tools
Universal tools are features that are either built into the assessment system or provided externally by test administrators.
They are available to any student during testing.
Refer to manual
Pages 4 and 5
Students should be familiar with these features prior to testing and should have the opportunity to select and practice using them in order to appropriately use these features on test day.
These are available to anybody. Accessibility Manual - Page 4-5
Page 4: “On the Ohio computer-based assessments, universal tools are features or preferences that are either built into the assessment system or provided externally by test administrators. Universal tools are available for all students taking Ohio’s State Tests. Since these features are available for all students, they are not classified as accommodations. Students should be familiar with these features prior to testing and should have the opportunity to select and practice using them in order to appropriately use these features on test day. Universal tools are intended to benefit a wide range of students and may be used by the student at his or her discretion during testing.”
Reminder - students need to know how to use the tools because they “may be used by the student at his or her discretion during testing.”

24. Universal Tools Blank Paper Eliminate answer choices (strikethrough)
Flag or mark items for review
General masking
Headphones
Highlight
Line reader
Paper…2 sheets per student GIVEN during ELA test...Upon request for all others

25. Universal Tools Magnification or enlargement
Notepad (embedded feature)
Redirect student to the test
Spell check
Text to Speech (Math, Science, SS)
Text to Speech Tracking (Math, Science, SS)
Writing Tools (cut, copy, paste, bold, underline, bullets, bold)
Accessibility manual - Page 3-4, chart on page 4 - If participants are using the notetaking organizer, this is a good place for them to take notes.
In accordance with principles of universal design for assessment, these administrative considerations are available to all students. All the logistics information - such as location, how big a size the group will be, timing (a.m./p.m.)
Let people read the considerations and give them time to relate this to the graphic and consider how this relates to their district/building/test coordinator/(however it relates to you).
FAQ - Yes, this does apply to ALL students, give them a reminder that you don’t need an IEP or 504 or ELL to get any of these considerations, it’s administrative discretion.

26. Testing Sessions

27. Ohio State Test Credentialing
Ohio Portal TA Credentialing Site

28. Preparing Your Room for Testing
Remove or cover up any posters that could assist student as a reference tool
Arrange the space to allow students for optimal testing...space between desks...appropriate lighting...etc
Think about spaces where students whose computers are not charged can sit to access the outlets
Have oral script and student information.
**Not available as of March 9, 2016**

29. During Testing: Actively Monitor Test Sessions
Active monitoring: A test administrator must actively monitor the test session.
Walking around the room
Ensuring studnets are taking correct test & on task
Monitoring test completion
Monitoring how much time is left in a session
A test administrator must actively monitor the test session. This includes but is not limited to the following:
-walking around the room
-approving students for testing (making sure the students are taking the correct test)
-ensuring students are on task
Please note, test administrators may assist within online navigation as long as it does not interfere with the content of the question. If students are having difficulty locating or putting away a tool such as the line reader, highlighter, strikethrough, etc., the test administrator may point to where it is and tell students who to use it. It is very important for students to become familiar with the online tools and functions prior to the day of testing.

30. During Testing: Actively Monitor Test Sessions
Administrators may not open other browsers, check , text, or otherwise use electronic devices except for test administration and to contact someone for assistance
Actively monitoring also includes:
-observing students are not involved in activities that might be considered cheating;
-monitoring time (The online system will not enforce a time limit. Test administrators are responsible for ensuring that students complete each part of their tests within the testing time published on the portal.)
-monitoring test completion (Upon reaching the last item on the test, students have the opportunity to review their answers and then submit their tests. If a student does not actively submit his or her test, the test will remain in a paused status. After the close of the window, tests in paused status will be submitted for scoring.)
These are not active monitoring behaviors:
-reviewing a test so closely that student responses are clearly examined;
-being involved with non-test administration activities such as grading papers, completing lesson plans or completing tasks on an electronic device for a non-test reason; and
-leaving the students unattended while the test is still in session.

31. During Testing: Actively Monitor Test Sessions
The online system will not enforce a time limit. Test administrators are responsible for ensuring that students complete their tests within the testing time
Actively monitoring also includes:
-observing students are not involved in activities that might be considered cheating;
-monitoring time (The online system will not enforce a time limit. Test administrators are responsible for ensuring that students complete each part of their tests within the testing time published on the portal.)
-monitoring test completion (Upon reaching the last item on the test, students have the opportunity to review their answers and then submit their tests. If a student does not actively submit his or her test, the test will remain in a paused status. After the close of the window, tests in paused status will be submitted for scoring.)
These are not active monitoring behaviors:
-reviewing a test so closely that student responses are clearly examined;
-being involved with non-test administration activities such as grading papers, completing lesson plans or completing tasks on an electronic device for a non-test reason; and
-leaving the students unattended while the test is still in session.

32. During Testing: Actively Monitor Test Sessions
Test administrator MUST be in the room at all times If you must leave the room, notify staff listed on the Testing Support document
Actively monitoring also includes:
-observing students are not involved in activities that might be considered cheating;
-monitoring time (The online system will not enforce a time limit. Test administrators are responsible for ensuring that students complete each part of their tests within the testing time published on the portal.)
-monitoring test completion (Upon reaching the last item on the test, students have the opportunity to review their answers and then submit their tests. If a student does not actively submit his or her test, the test will remain in a paused status. After the close of the window, tests in paused status will be submitted for scoring.)
These are not active monitoring behaviors:
-reviewing a test so closely that student responses are clearly examined;
-being involved with non-test administration activities such as grading papers, completing lesson plans or completing tasks on an electronic device for a non-test reason; and
-leaving the students unattended while the test is still in session.

33. During Testing: Breaks
Breaks are permissible and test security MUST be maintained throughout the break. Turn over, slide under computer, or place in folder any scratch materials used for the tests. Students must not talk during breaks. Restroom breaks are one student at a time. Tests should be paused while taking the break & time should be documented for the break. (Folders) Breaks do not reduce testing time.
Although it is permissible for test administrators to give students a brief break, test security must be maintained throughout the break. Students who wish to go to the restroom during the test must turn in all their testing materials to the test administrator prior to leaving the room. For online testers, this includes scratch paper and if a school decides to provide handheld calculators and reference sheets. Please note, breaks do not reduce student’s testing time.
During breaks, students should pause their tests. Students can do this from the student testing site or the test administrator may do so from the Test Administrator Interface. Pausing a student’s test signs the student out of his or her test. A student who pauses his or her test and signs back into the test within one school day will be able to revisit all items on the test.

34. During Testing: Restroom
Restroom breaks are highly discouraged! Make sure students use the restroom prior to testing. In the event of an emergency, call someone on the Support list to escort the student to the restroom. Restroom use is one student at a time with an escort. Tests should be paused while taking the break & time should be documented for the break. Breaks do not reduce testing time.
Although it is permissible for test administrators to give students a brief break, test security must be maintained throughout the break. Students who wish to go to the restroom during the test must turn in all their testing materials to the test administrator prior to leaving the room. For online testers, this includes scratch paper and if a school decides to provide handheld calculators and reference sheets. Please note, breaks do not reduce student’s testing time.
During breaks, students should pause their tests. Students can do this from the student testing site or the test administrator may do so from the Test Administrator Interface. Pausing a student’s test signs the student out of his or her test. A student who pauses his or her test and signs back into the test within one school day will be able to revisit all items on the test.

35. During Testing: Student Becomes Ill
Pause student’s test. Note how much of the testing time has elapsed If the student is not able to continue testing on the scheduled test day, the test administrator must share this with the test coordinator
If a student becomes ill during testing, the test administrator should pause the student’s test from the Test Administrator Interface and note the time. If the student is feeling better later in the day, the student may sign back into the test and complete the test where he/she left off with the remaining time.
If the student is not able to continue testing on the scheduled test day, the test administrator must share this with the test coordinator. The test coordinator should submit a test status request in the TIDE system for a grace period extension so the students will be able to complete the test on another day during the district test window using the remaining time. The student may not go back over questions already answered. The test administrator must monitor this.

36. During Testing: Disruptions
Pause testing for affected students. Note how much testing time has elapsed. Remove student.
In the event that a student becomes disruptive during testing, the test administrator should pause testing for all students affected, note the time and have the student removed. Once the student is removed, the other students in the testing group may continue testing with the remaining time.
If the student who caused the disruption is unable to continue testing on the scheduled test day, the test administrator should pause the student’s test from the Test Administrator Interface and note how much time has elapsed. If the district wishes to allow the student to finish testing, the student may complete the test on another day during the testing window, using the remaining time. The student may not go back over questions already answered. To do this, the test coordinator will need to submit a test status request for a grade period extension in the TIDE system.

37. After Testing: Ending Session
Click the red [stop] sign
Logout of the Test Administrator Interface
Collect test materials
Test tickets, scratch paper, calculators, & reference sheets
After testing is complete, it is the responsibility of the test administrator to end the test session. Test administrators must click the red [stop] sign to end the test session and logout of the Test Administrator Interface. Immediately after testing, collect student test tickets and any used and unused scratch paper, handheld calculators, reference sheets and periodic tables from students. Please share your school’s procedures on where test materials should be returned and who is responsible for shredding, etc.

38. After the test, students may…
Read silently
Complete work that is not done on the computer OR related to the subject in which they were testing
Our protocol…

39. After the test, students WILL NOT…
Use their Chromebooks to play games, do work, listen to music, surf the internet, etc.
Be on a cell phone for any reason (they should not even be in the room)
Talk to a neighbor
Leave the testing room (unless it is an emergency)

40. Test Security
Breaching security measures or conducting oneself unethically can result in loss of your teaching license.
It is illegal and unethical to copy or disclose any test content.
All district and school personnel are responsible for ensuring the security of the individual test questions. The responsibility to maintain the security of the test questions continues even after the test concludes.
Under Ohio law, releasing any test questions or other contents of a test or helping students cheat in any other way may result in an invalidation of test scores, termination of employment, suspension of certificates to teach and/or prosecution. Districts must ensure that students are aware of test security requirements and associated consequences. Violations of test security provisions in the district’s written procedures may also be punishable by penalties specified by the district.
Please note, there are no required security forms. There are optional test procedures agreement forms in the Rules Book.

41. What is Secure?
Student Log In Slips- you will receive these the day before the test and MUST be locked up!
When students are finished testing, collect their slips as they must be turned back in inside the envelope
Scrap Paper -after the test session the paper is secure and must be turned in inside the envelope

42. Testing Security The following are examples of security violations
(This is not an exhaustive list):
Reviewing a test booklet or a student’s answer document to review test content or student responses
Using a student’s login information to access an online test in order to review the test content

43. Testing Security
Reviewing the test and creating a study guide or in some way releasing the test questions to students;
Coaching a student in any manner to indicate the correct answer or any answer;
Discussing test questions with colleagues or students after the test has been administered, which may affect students who are tested on a later day

44. Preparing Students for Spring Testing
Review with them the Student Practice Test Resources in the Portal

45. Preparing for Spring Testing: Student Motivation
Ensure students realize the End of Course tests are a requirement for graduation.
Prepare students for the test.
Work on increasing student perseverance.
Continue to expect students to read and respond in writing within your classroom.

46. Questions?
for ALL you do!