1. (3.6) General requirements on resources for the establishment of IMS
Training Course on Integrated Management System for Regulatory Body
Module 3 (Prerequisites for Effective IMS)
(3.6) General requirements on resources for the establishment of IMS 1

2. Objective
The aim of the module is to understand responsibility and resources needed for the establishment of Integrated Management System.
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3. Responsibility for IMS
State (parliament, government)
or the Ministry ►
Declaration by the Government
Legislation (laws and decrees) + +
Regulator authority
(board/commission) ►
Policy and strategy of the regulator Vision, mission, values + + ►
High (senior) management
Management System Manual + + ►
Middle management
Concepts (policies) and procedures + + ►
Methodical instructions, internal guidelines
Lower management
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4. Financial + Human Resources and Competences Needed
The senior level of management, that is responsible for the establishment of IMS, is also responsible for the allocation of resources and ensuring appropriate competences to develop IMS.
MS shall integrate management principles used to achieve RBs values and fulfill its mission …see presentation and group session on vision, mission, values
The most frequent mistake – too complex IMS for relatively simple scheme of competencies/duties
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5. Resources Adequate to Size of Organization and its Duties
Resources to create IMS shall correlate with number of areas that need to be covered by the IMS
Small to medium size RB with 25 – 60 employees and with limited range of competencies - for example of typical process map see next slides
Large RB with100 or more employees and with wide range of competencies – for example of typical process map see next slides
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6. Simplified and Complex Process Model for a RB
Leadership and strategies
GOVERNANCE
DOMAIN
Management system governance
Financial management and economics
MANAGEMENT
DOMAIN
Human Resource Management
PRIMARY DOMAIN
Authorization
Assesment
Inspection
Enforcement
Information technology
SUPPORT
DOMAIN
Administration and purchasing
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7. GOVERNANCE DOMAIN MANAGEMENT DOMAIN PRIMARY DOMAIN SUPPORT DOMAIN
Leadership and strategies
GOVERNANCE
DOMAIN
Stakeholder management
IMS control and documentation
Measurement, evaluation and feedback
Management of risk
Financial control and economics
MANAGEMENT
DOMAIN
Human resources management
Project management
Knowledge management
Legislation
Authorization
Evaluation
Security
Nuclear Safety
Radiation Safety
Emergency Preparedness
Radioactive Waste and Transport Safety
Decommissioning Safety
Non-proliferation
Inspection
Enforcement
PRIMARY DOMAIN
IT support
SUPPORT
DOMAIN
Internal security
Procurement
Administration

8. Financial + Human Resources and Competences Needed (cont.)
No additional human resources needed in case of small and medium size organizations – see next presentations for details …
Additional human resources not necessary needed even in case of large organization either (large IMS development project). Typically in ISO approach responsible IMS manager(s) were added for each of the IMS areas – not recommended! Todays good practice is to align this responsibilities with line managers.
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9. Financial + Human Resources and Competences Needed (cont.)
Financial resources – budget for several consecutive years to cover:
mainly external support for development of IMS
Consultants, and
Training of management and staff (usually contracted under consultancy services);
IT tools (optional – there is a lot of free „open source“ SW available).
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10. Financial + Human Resources and Competences Needed (cont.)
Competences/skils, resp. skilled (senior) staff, needed in house for:
Project manager (internal project management – supported by consultant organization)
Managers (all levels of management) shall have good “behavioral” experience (some training may be added in soft skills such as negotiation, conflict resolution, dealing with stakeholders, presentation skills …)
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11. Financial + Human Resources and Competences Needed (cont.)
process owners for main activities/duties of your organization:
regulations, review and assessment, inspection, authorization; IT support …;
radiation protection, nuclear safety, waste safety; emergency preparedness;
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12. Awareness and Training of Staff on IMS
It is necessary to increase awareness of managers and staff before launching any activity (project) related to IMS
Initial training for RB managers (management systems in general – purpose, goals, benefits, elements, organization …, training on project management in general)
Initial training for RB staff (management systems in general – purpose, goals, benefits, elements, organisation…)
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13. Balance between Training and Procurement
The purpose of staff training is to create a motivated, skilled and effective internal workforce through which organizational goals are achieved.
Procurement shall serve for acquisition of knowledge and/or services from an external source, where appropriate.
Decision for procurement of expert support shall be generally result of balancing of buying expertise versus training of internal staff.
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14. Balance between Training and Procurement (cont.)
Do not do the whole thing on our own!! Approach using “attempt/mistake” method may lead to failure of IMS project and/or may compromise the IMS concept from the very beginning …
A mixed team with consultant organization which would provide (in minimum) methodical leadership is preferable option.
Project supported by specialized consultants is more expensive in the beginning, but cheaper at the end … m
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15. Short Interactive Session at the End
Which parts of the IMS should be developed internally (in-house) and on which parts it is better to hire a professional company?
Do not forget the graded approach. Core competencies should be handled internally because of their high importance for discharge of RB duties. Or with higher control from recipient… ?
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