1. Module 5: Data Cleaning and Management
ELMO Coordinator training

2. Welcome to ELMO Training for Data Cleaning and Management
Contents
The ELMO Dashboard
Reviewing & Cleaning Responses
The Search Feature 

3. In this module, we will learn useful shortcuts in dashboard and search functions in different tabs to clean and manage the data efficiently.

4. Activity for Data Cleaning and Management
The elections in country X have been completed, but you want to clean and manage the data collected throughput the mission in country X.

5. Activity for Data Cleaning and Management
This activity consists of three sub- activities. Please follow the instructions and complete the following three sub- activities: Activity 1. Accessing responses Activity 2. Reviewing responses Activity 3. Searching responses

6. The ELMO Dashboard

7. The ELMO Dashboard
The Dashboard serves as the “home” view of the ELMO interface
Access the Dashboard from any location in ELMO by selecting the ELMO logo

8. The ELMO Dashboard The Dashboard is comprised of four features
Latest Responses
Summary of Activity
Response Locations
Dashboard Reports

9. The ELMO Dashboard Latest Responses
This section allows you to view incoming responses in real-time
Clicking on any row’s data will take you to view all the answers for that submission of the form

10. The ELMO Dashboard Summary of Activity
Summary displays the number of responses submitted in the past week, in total, and which have not been reviewed
Top Forms will indicate which forms have the most associated responses
Low Activity will indicate which observers have submitted relatively few responses
This is a convenient quick view of people who might need a little extra help! Only observers are represented.

11. The ELMO Dashboard Response Locations
This feature will map the locations of responses based on answers to Location type questions
A icon is displayed for each form submission with valid coordinates

12. The ELMO Dashboard Response Locations
Zoom in and out or move the map center by using the controls on the right side of the map feature

13. The ELMO Dashboard Response Locations
Select a point on the map to see its relevant form information. Response #, Form, User/Team, and Submission Time
Review the contents of any location’s response by selecting a point on the map and then clicking View Response

14. The ELMO Dashboard Dashboard Reports
The Dashboard Reports feature allows to review reports alongside other Dashboard features
Reports are updated in real-time as data is submitted by observers
Tip: You can build reports in advance of collecting any data, and watch them change dynamically!

15. The ELMO Dashboard Dashboard Reports
Quickly navigate between previously created reports by selecting Choose a Report and then selecting one from the dropdown menu

16. Questions? Before we continue,
Pause here to ask if anyone has any questions

17. Activity for Data Cleaning and Management
Activity 1. Accessing responses - Access recent responses through Latest Responses in the dashboard - Access responses through Response Location in the dashboard - Access responses through Responses menu Activity 2. Reviewing responses Activity 3. Searching responses

18. Reviewing & Cleaning Responses
There are two ways to review a response:
From the Dashboard (for recently submitted responses)
From the Responses menu (for all responses)

19. Reviewing & Cleaning Responses
Review a response from the Dashboard (recent responses)
Select the response from Latest Responses
Select a response by clicking on its row, not the links for form or user (which will take you there).
For example, click around either the Submission Time or the status for Reviewed?

20. Reviewing & Cleaning Responses
Review a response from the Dashboard (recent responses)
Next, select Edit this Response
This will make all answer fields in the response editable

21. Reviewing & Cleaning Responses
Review a response from the Responses menu (for all responses)
Click Responses to view the list of responses submitted by observers
Then select the icon on the response row to edit

22. Reviewing & Cleaning Responses
Under Edit Response
Change or clean any erroneous answers as appropriate
Learning how to identify irregularities or errors may require some communication and agreement among the observer team

23. Reviewing & Cleaning Responses
Once the review is complete, leave the name of reviewer in the Reviewer Notes if applicable,
mark the box next to Reviewed? and save it OR
Select Save and Mark as Reviewed

24. Questions? Before we continue,
Pause here to ask if anyone has any questions

25. Activity for Data Cleaning and Management
Activity 1. Accessing responses Activity 2. Reviewing responses - After editing any response, check the “Reviewed?” box Save this. Activity 3. Searching responses

26. The search feature
When searching for data, operators and qualifiers can be useful tools for locating specific information within Responses, Questions, Users and SMS views

27. The search feature Example Operators
AND operator: default operator, Matches when both of its arguments match
OR operator | : Marches when any of its two arguments match
NOT operator != : Matches when the first argument matches, but second does not*
Example
voters ballots stations : voters AND ballots AND stations
voters | ballots | stations : voters OR ballots OR stations
voters ballots != stations : voters AND ballots NOT stations

28. The search feature: NOT operator
When using the NOT operator, != will be used most of the time. However, when searching for text or long text responses in the Responses tab, the symbol - can be used as well.
‘!= ballot boxes’ means NOT ballot boxes, but ‘- ballot boxes’ means NOT ballot AND boxes (so, results that have boxes but not ballots)

29. The search feature Operators
Grouping operator (): denotes the argument boundaries
Phrase operator “ ”: matches when argument keywords match an exact phrase
Example
(voters | ballots) stations : first, search for all the results with ‘voters OR ballots’, then search within those matches ‘AND stations’
“voters ballots stations” : search for any results where ‘voters’, ‘ballots’, and ‘stations’ all appear in that order and appear right next to each other.

30. The search feature Qualifiers Menu Qualifiers Responses
form, submitter, submit-date, reviewed, source, text
Questions
code, title, type, tag
Users
name, login, , phone
SMS
content, type, username, name, number, date, datetime

31. The search feature
Need more help or reminders? The Search Help feature provides information on the qualifiers, operators, and combinations that can be used to search for specific information within the current area.

32. Questions? Before we continue,
Pause here to ask if anyone has any questions

33. Activity for Data Cleaning and Management
Activity 1. Accessing responses Activity 2. Reviewing responses Activity 3. Searching responses - Use the search function within the different menus using qualifiers and operators 10 different ways.

34. Questions?
Module 5: Data Cleaning and Management Training is concluded! Please direct any questions to the trainer for this program.