1. CDP Cities program
20th March 2015
Andreia Banhe, CDP Cities

2. Agenda Introduction and context Why do cities report? Questionnaire
Data use
Next steps in reporting

3. Partnership with APA
As you know this is our second year of partnership with APA, which has been a huge success in encouraging more cities across Portugal to report. Last year we had an amazing 10 cities in Portugal reporting, which is a huge increase from just one city in To highlight this partnership and focus on these 10 cities we produced an infographic which looked in detail at the data reported to us by cities in Portugal across a number of different themes including emissions, climate change risks and

4. Responding cities in Portugal
Barreiro
Cascais
City of Lisbon
City of Porto
Évora
Fafe
Faro
Santarém
Seixal
Vila Nova De Gaia

5. CDP’s history and work Companies Cities and states & regions
Climate change
Forest program
Water program
Supply chain
Cities and states & regions
Investors
Companies
CDP
The idea of CDP sprung in the year At the beginning , it was only the climate change program. As you can see today, we cover a wide range of other programs including : forest, water, supply chain and of course Cities and states and regions.
Let me give you a bit of a overview of how each program works. CDP targets currently targets three types of audiences: Companies, Cities and Regions.
The companies focused programs are spread across climate change, forest , water and supply chain.
For the three first ones ( CC, forest, Water) – we send a request for disclosure to the targeted companies on behalf of investors. In 2014, the letter was sent to companies on behalf of more than $ 90 trillion in assets.
The supply chain also works with companies – but here the request is sent to companies on behalf of the “buyers”.
The Cities program was built a bit later in the CDP structure. In 2010, cities attending a company related workshop approached one of our colleagues and asked if CDP had such a reporting platform for cities. In 2011, we launched the CDP Cities program to offer cities around the world a reporting platform and to tap into the same benefits that companies had already been receiving from their participation in CDP.

6. Growth of the Cities program
Over the years our program has considerably grown – starting out with 48 cities in 2011 to 207 cities in 2014.

7. As you can see on the map here – we have quite a good physical representation although some regions of the world are missing from the map ( for obvious reasons such as lack of internet/ more urgent concerns/issues to tackle at the moment or confidentiality issues). However as you can see there is a great number of cities responding in EU – almost 25% of total responding cities are from the EU ( 49 cities).
I’d like to draw your focus on some countries where we have an MOU with the government directly or government body.
In Portugal and Italy – countries in which we signed an MOU with the government : the results were spectacular – an extra 9 cities in Portugal ( 1 reporting in 2013) and an extra 7 in Italy ( 6 reporting in 2013).
The involvement of the government was their endorsement of our work by sending a co-signed invitation letter.
In Korea, we have an agreement with the Korea Productivity Center – and they are a sort of “branch” of our program there. This has resulted in huge progress in that country: 19 reporting in 2013, 33 in 2014.
We work very closely with C40 cities on our questionnaire as well as the products we develop.

8. Why do cities report ? Self assessment tool
“The various indicators designed for the questionnaires help us to find out about what we have done, what we should do in the future. It's really a big challenge but a precious experience.”
Hanoi, Vietnam

9. Why do cities report ? Show leadership nationally and internationally
Opportunity to showcase innovation
Access to network of international cities leading on climate change
Find gap in your current strategies and how to best address them
Consolidate your data in one document
You can’t manage what you don’t measure

10. Reporting process No minimum amount of information to respond
No methodology prescribed
Qualitative and quantitative questions
Public or private disclosure
Free and voluntary

11. Questionnaire Questionnaire structure Governance
Emissions reduction actions
Risks and Adaptation
Renewable energy
Economic Opportunities
Water
Emissions inventory
Compact of Mayors
It’s not ALL about carbon! As outlined in the latest IPCC reports climate change risks are a great threat – specifically to cities – home to thousands of people, jobs and businesses.
Emissions – LGO and City Wide
Strategy ( Emissions reduction actions, Renewable Energy and Water)

12. Compact of Mayors Official reporting platform
Demonstrate mayors commitment to reducing GHG emissions and preparing for climate change
Showcase your city’s climate action and commitments on a public platform

13. ORS Overview Activating your online response User management
Accessing the questionnaire
Responding to the questionnaire
Useful functionalities
Submitting your response

14. Activation
You will have received an invitation last week which welcomed you to the Online response System. This contains a unique activation link which gives you access to the Online Response System. If you have an existing account, you can simply click “My CDP” in this and enter your login information. If you have not registered with CDP before, please click “Sign up here” as this will take you to the registration page on our website.

15. Activating your account
And this is the registration page you will see where you can create your own password. You will then be asked to re-enter your password to get access to your account.

16. User management
Once you log in, you can use this page to become the registered user. Once you are the registered user, you can add other colleagues to the account which allows them to edit the response, however only you will be able to submit the response. If at any stage the registered user needs to change, please contact us and we can do this for you. Click “OK” to activate your questionnaire and become the registered user. This will prepare your questionnaire which can take 5-10 minutes to load. You will need to refresh the page so that you can get access.

17. Accessing the questionnaire
Now you can access your questionnaire. On this page you also have the ability to add other users to your account. Please be aware that 2 users cannot be editing the response at the same time, to prevent data loss. We have highlighted here the response deadline dates for the core questionnaire, C40 module and Compact of Mayors module for your reference.

18. Responding to the questionnaire
The Introduction page in the ORS allows you to tick which emissions inventory you will be reporting. You must save this page in order to see the rest of the questionnaire. Next to each question you can find help text, which will guide you as to what information is required from each question as well as a link to that specific section in the guidance document for more support.

19. Useful functionalities
One of the functionalities which can make responding easier is the Copy from last year button which is visible at the bottom of most of the pages in the questionnaire. Clicking this button copies over your 2014 response for all of the questions on that page. Please note that in the C40 module, clicking this button copies over the data you reported in 2013 and in the Compact of Mayors module, clicking this button copies this year’s data from the core questionnaire into the Compact of Mayors module.
Be sure to save your response regularly using the Save button at the bottom of each page. If you would like to work offline, you can use the Export to Word and Print buttons to export your response into an offline copy that will allow you to consult with colleagues.

20. Submitting your response
In order to submit your response once it is complete, you must click the “Home” button which is visible in the top right hand corner of each page. This will take you to the landing page you can see here. This year you have the ability to submit the core questionnaire before submitting the Compact of Mayors module, if you wish to continue working on it. To submit the core questionnaire, you will need to read and accept the terms and conditions by ticking the box, decide whether you would like your response to be public or private, and then click Submit. Please note that if you do not check the “Submit Compact of Mayors Module” you will not be submitting data for that modules. You will be able to re-enter your response and continue working on those modules.
Once you click Submit, your data will be validated and you can confirm your submission. You will not be able to amend any data in the core questionnaire. An will be sent to you confirming your submission and letting you know which modules you still have open with their relevant deadline dates.

21. Tips on responding Register and save your data early
Ask questions and use the guidance documents available and attend webinars
Work offline
Get your colleagues involved
Use our response check service

22. Data use - Reports
We do quite a bit of analysis of the data that all cities have provided and publish the results of these analysis in various formats – one of which through reports.
The reports we publish are usually quite short and focus on a specific theme.
In 2013 we focused on the co-benefits of mitigating to climate change specifically looking at how taking actions to reduce emissions will help your city attract investors and job seekers as well as making your city healthier.
In 2014, for the first time we looked at Cities and companies data together. This was really an innovative approach which proved to be really interesting and resulted in cities’ becoming more aware about the companies in their city. In short we looked at the overlap between companies risks occurring in cities responding to CDP and whether or not these risks were being identified by the city and the private sector in the same way.

23. Data use - Cities Analytics
Provide an interactive way to explore all of CDP Cities dataset
Means for benchmarking between cities
Knowledge database
Personalised feedback
This is a new tool we’re offering every participating cities – using the data that cities have reported to us. Cities are able to filter the charts across different filters such as for example cities which have the same size as them, or for example looking at the cities which are facing the same risk as them and the actions those cities are taking to adapt to those risks.
We have received fantastic feedback from cities on this – they find it extremely useful to navigate through our data and find out what other cities are doing.
We currently only use data that cities have reported to us but would be more than open to including external data set .
We are also introducing scoring to our cities – which we hope will drive them towards responding better quality data across the different sections of the questionnaire.

24. Data use - Cities Analytics
This is a new tool we’re offering every participating cities – using the data that cities have reported to us. Cities are able to filter the charts across different filters such as for example cities which have the same size as them, or for example looking at the cities which are facing the same risk as them and the actions those cities are taking to adapt to those risks.
We have received fantastic feedback from cities on this – they find it extremely useful to navigate through our data and find out what other cities are doing.
We currently only use data that cities have reported to us but would be more than open to including external data set .
We are also introducing scoring to our cities – which we hope will drive them towards responding better quality data across the different sections of the questionnaire.

25. Cities Analytics provided a variety of climate change data which helped us draw comparisons with other cities and re-check our GHG Emissions Reduction Strategies.”
Kaohsiung - Taiwan

26. How are cities using our data?
Inform and contextualize their policies
Climate Action Report –
City of Austin
City of Austin – Office of Sustainability : Climate Action Report
Here Austin used a chart which compares the different targets cities aim to meet by a certain deadline, to show how they compare to some of the largest cities.
The city of Oslo has also used the details of emissions reductions cities are seeking from the transportation sector to inform the development of their latest transport policy as well as an urban agriculture policy.
Use CDP data to inform procurement policy – Cleveland example

27. Important timelines Deadline Date All cities receive invitation email
26 February 2015
Webinar
20th March 2015
Additional webinars
March – April 2015
Response check deadline
27th March 2015
Final Response deadline
Compact of Mayors deadline
30 April 2015
30 September 2015

28. Thank you Sara Telahoun, sara.telahoun@cdp.net +44 (0) 20 3818 3944
Pauline Martin,
+44 (0)
Andreia Banhe,