1. Criminal Justice Information System New Items and Upcoming Changes September 28, 2016
Presented By:
Executive Office of Public Safety and Security (EOPSS)
Department of Criminal Justice Information Services (DCJIS)

2. Agenda New CJIS Broker – Pending Implementation Deadline
Motor Vehicle Automated Citation and Crash System (MACCS)
Electronic Application for Criminal Complaint
Crime Guns
Medical Marijuana
Microsoft Office 365
National Instant Criminal Record Check System (NICS)
Changes to the Out-of-State Firearms Licensing Process
Miscellaneous
Department of Criminal Justice Information Services

3. CJIS Broker Deadline Approaching
The DCJIS, through its new CJIS Broker technology, will be providing new services
Electronic Application for Criminal Complaint (EACC)
Motor Vehicle Automated Citation and Crash System (MACCS)
Prerequisite for these new DCJIS services is connection to the new CJIS Broker
CJIS XML to be retired no later than 12/31/2016
Several RMS and CAD vendors (TriTech, QED, Nexgen, ACISS) are already testing their new software.
IMPORTANT: Many TriTech users have several version upgrades to install, and possible server upgrades, before they can install the version with the new CJIS Broker software.
Department of Criminal Justice Information Services

4. Motor Vehicle Automated Citation and Crash System (MACCS)
MACCS Citation Data Exchange with the Merit Rating Board
Working with the RMV/MRB Modernization Team to coordinate data exchange of citation information and broker transaction processing
Legislation passed to allow electronically generated citations, use of electronic signature by issuing officer, and no signature required by violator
Awaiting guidance from Registrar and Courts on citation format
Establishing unique alpha-numeric ID format for electronically generated citations
Changing format of printed document to 8 ½” X 11”
Printing instructions to violator specific to citation type
MACCS Issuance and Processing of Criminal Citations
Working with the AOTC and clerks from District Courts and BMC, law enforcement representatives, and RMV to ensure that all user needs are accommodated for in the technology design and data exchange specification
Department of Criminal Justice Information Services

5. MACCS Project Recent Progress (cont.)
MACCS Crash Pilot Test and Exchange with the Registry of Motor Vehicles
Testing data exchange with the RMV
Working with MassDOT and MassGIS to improve location data quality
Sent test records to RMV in May; minor issues were reported and are being addressed
Expect Billerica PD to be first agency to go live with MACCS by year end
MACCS Modifications Specific to Massachusetts State Police
Several meetings with MSP to facilitate additional data collection and data exchange to eliminate duplicate data entry that exists today
Department of Criminal Justice Information Services

6. MACCS Project Next Steps
Coordinate with RMV on next steps for testing/production implementation of crash module
Finalize location services data formats with MassGIS and MassDOT
Continue discussions with MRB and AOTC regarding criminal citation workflow and data exchange
Implement application changes once we receive final citation format and language from the Registrar and Courts
Conduct end-to-end testing with MRB
Phase roll-out of citation module based on MRB’s ability to manage electronic work volume
Department of Criminal Justice Information Services

7. Electronic Application for Criminal Complaint
Many source applications (RMS, CAD, etc.) to be supported for data entry of criminal complaints
Initial rollout of standalone web application deployed in Boston Municipal Court and District Courts
25 Courts currently on-line
15,000 cases created from new EACC web application
Department of Criminal Justice Information Services

8. Electronic Application for Criminal Complaint
Other EACC initiatives include
RMS vendor integration activities:
TriTech has developed and tested connection to the CJIS Broker and is now in the process of testing the new EACC interface to the courts.
Intergraph (BPD) has developed and tested and are in full production using the CJIS Broker and in the development phase of integrating the EACC.
Massachusetts State Police testing submission of criminal complaints from their ACISS application which is managed by the Division of Investigative services
DCJIS has made available the entry of criminal complaints through the Single Sign-on (SSO) Portal and will be fully integrated within CJIS Web to eliminate reentry of data when used in conjunction with other applications such as e-Citation and Crash reporting.
Department of Criminal Justice Information Services

9. Crime Guns (131Q)
Chapter 284 of the Acts of 2014 was signed into law in August , 2014
Section 131Q of the statute requires police departments to “trace” all guns used in criminal acts and to report to the fusion center specific information detailed in the statute
To assist both Departments and the Fusion Center, the DCJIS implemented the Crime Gun (131Q) application on the CJIS:
The application was rolled out on 06/13/2016
The application is accessed through the Manage State Files section of CJIS Web
Department of Criminal Justice Information Services

10. Medical Marijuana (MMJ)
The MMJ application was implemented on the CJIS in October of 2014
The application was developed pursuant to business and technical specifications developed by the Department of Public Health
The MMJ database is managed and operated by the DPH
Inquiries can be made by either Subject Name or Registration Number; these are the only queries allowed by the DPH
Department of Criminal Justice Information Services

11. Microsoft Office 365
The Commonwealth signed a blanket contract with Microsoft for Office 365
Municipalities, including Police Departments, may utilize this contract
Because of the likelihood that Criminal Justice Information (CJI) will be stored “in the cloud”, all of the provisions of the FBI CJIS Security Policy apply
The DCJIS has signed an MOU with Microsoft:
Allows Microsoft to market Office 365 to Massachusetts law enforcement agencies
Provides that the DCJIS will conduct the required criminal background checks on all MS employees working with Office 365 within the Government sector
The DCJIS is working to complete language which PDs will be required to insert into any contract for Office 365 products or services
Department of Criminal Justice Information Services

12. National Instant Criminal Background Check (NICS)
The NICS is operated by the FBI’s CJIS Division
All Federal Firearms Dealers must conduct a NICS check prior to transferring a gun to a buyer
The MIRCS system automatically generates a NICS query (QNP) when a Police Department submits a firearms license application to the FRB
Agencies may make NICS inquiries at any time during the firearms licensing cycle to ascertain if the licensee has become potentially ineligible subsequent to license issue
Department of Criminal Justice Information Services

13. National Instant Criminal Background Check (NICS)
The NICS database contains records on the following:
Subjects convicted of a felony
Fugitives from justice
Subjects who are unlawful users of, or who are addicted to any controlled substance
Subjects adjudicated as mental defectives or who have been committed to a mental institution
Subjects illegally or unlawfully in the U.S.
Subjects dishonorably discharged from the Armed Forces
Subjects who have renounced their U.S. citizenship
Subjects of court-issued restraining orders
Subjects convicted of misdemeanor crimes of domestic violence
Subjects under indictment for crimes punishable more than 1 year
Department of Criminal Justice Information Services

14. National Instant Criminal Background Check (NICS)
Massachusetts currently has approximately 650,000 records entered into the NICS
Massachusetts data in the NICS comes primarily from the Trial Court:
The Court periodically provides files of relevant records
Additional records are culled from the Warrant Management System, the iCORI database, and the CJIS Disposition database
Department of Criminal Justice Information Services

15. Out-of-State Firearms Licensing Process Changes
In an effort to streamline the process and reduce the time needed to produce out-of-state licenses, the DCJIS will be implementing changes to the way out-of-state license applications are processed
Instead of appearing at the DCJIS every year for an interview and to have fingerprints and a photo taken, licensees will now only have to come to the DCJIS once every 6 years
Out-of-state licenses will still only be valid for one year
Department of Criminal Justice Information Services

16. Out-of-State Firearms Licensing Process Changes
Out-of-state licensees will still be required to submit an application every year
The photo and fingerprints taken during the last “in-person” application will be used for subsequent licenses
If any information on a renewal application differs from the information provided on the previous application, the applicant will be required to appear in-person at the DCJIS
Department of Criminal Justice Information Services

17. Miscellaneous Transportation Network Companies (TNCs)
Disposition Reporting to the MSP SIS and to the FBI
Background Checks on Agency Personnel
Department of Criminal Justice Information Services