2. Chapter 5 Placing Orders
Learning Objectives:
Know the procedures of placing orders with the other foreign companies.
Learn how to write a letter to express your order placing, order confirmation and order declination.
Understand the polite way of urging the order delivery.

3. Ⅰ. Placing an Order for Men’s Shirts on the Basis of Samples
Dear Sirs,
Re :Placing An Order for Men’s Shirts
We thank for your quotation of April 15, together with a parcel containing some samples of men’s shirts.
On perusal, we find the materials you use for making the shirts are of high quality and the workmanship is excellent, which we believe will make our customers satisfied. So we are pleased to place an order with you according to your terms and conditions for the follows:

4. Ⅰ. Placing an Order for Men’s Shirts on the Basis of Samples
Name of Commodity
Style No.
Size
Color
Quantity (Dozen)
Unit Price
per Dozen
CIF London
Men’s Shirts
XXX
S, M, L
XL, XXL
Equally
Assorted
White, Red,
Blue, Yellow
Green& Grey
200
￡ XXX 50
￡ XXX
100
Total quantity: Say XXX Only
1400
Total Amount: Say Pounds Sterling XXX Thousand XXX Hundred and XXX Only
￡XXX,XXX

5. Ⅰ. Placing an Order for Men’s Shirts on the Basis of Samples
We would like to call on your attention to the following:
1. The shirts you process should be in exact accordance with the samples. The order sheet with particulars is enclosed in this letter.
2. Payment should be made in Sterling to your London representative within one month of the goods’ arrival at London.
3. Insurance should be arranged by you with Lloyd’s broker through your London representative.
In case of your prompt shipment and your keeping in strict conformity with the samples’ workmanship, a regular connection will be established between us.
With best regards.
Faithfully yours，

6. Ⅱ. Buying the Exhibits at the Close of the Exhibition
Dear Sirs,
Re: Buying the Exhibits at the Close of the Exhibition
We have been informed by your Commercial Counselor that you offer to sell all of your exhibits at the close of your Industrial Exhibition in our country instead of transporting them back to your States. We are now very pleased to advise you that we are interested in your offer and are intending to buy some of your exhibits for our end-users, for example: Medical Instruments Type XXX and Medical Apparatus Type XXX. We consider your products are all of the three “high”s, that is: “high” quality, “high” precision and “high” technology. In addition, the prices of the exhibits will certainly be much lower than the new ones imported from your country, which is the focal point for a country lacking in foreign exchanges.
We suggest that the Handing and Taking Over Protocol be drafted by you and be signed by the representatives of our two sides at the exhibition site within 7 days after the close of the exhibition. In addition, we propose that the date of signing be regarded as the date of delivery and your FOB prices be considered as ex exhibition site prices, which will be further negotiated.
Payment will be made against your presentation of one copy of the Handing and Taking over Protocol, 4 copies of Invoice and two copies of Packing List through your Bank to the Shanghai Branch of the Bank of China.
With best regards.
Sincerely yours，

7. Ⅲ. Declining An Order Placed for Medical Apparatus Type XXX
Dear Sirs,
Re: Declining the Order for Medical Apparatus TypeXXX
We are in receipt of your letter dated May 18, together with your order sheet for Medical Apparatus Type XXX. It is necessary for us to express our great thankfulness for your order.
After careful consideration and explorations of our supplying conditions, we have decided to suggest you to approach to our sister Corporation——Shanghai XXX Corporation Ltd. on your requirement. As you know, the specifications of your required machines are rather complex and the manufacturing of them needs a special area for setting up special equipment and a group of technical workers must be trained to suit the needs of this special manufacturing. At the present period, the commitments from our customers are so heavy that we are unable to throw ourselves into this special production. As to our sister Corporation——Shanghai XX Corporation Ltd.，it is a corporation specialized in this line of your needed machines and is able to reach the limits of your requirements. Should you agree with our suggestion, we would transfer your order to them.
We are looking forward to your reply.
Faithfully yours，

8. Ⅳ. Confirming the Order for Steel Pipes Type XXX
Dear Sirs,
Re: Confirming the Order for Steel Pipes Type XXX
Thank you for your order April 20 for 1000 m/t of Steel Pipes Type XXX.
In accordance with the faxes exchanged and as well through our joint efforts, we are now very pleased to confirm the following order with you at your revised price: “ 1000 metric tons of Steel pipes Type XXX at US $ XXX per metric ton FOB Singapore for shipping during October”, for which we enclose our Purchase Confirmation No. XXX in duplicate. Please countersign and return one copy for our file at your earliest convenience.
In order to assure you of our best attention to the execution of your order, we are now arranging for immediate shipment as requested. But it’s of great importance to remind you that you should open your L/C in our favor through your Bank at once so as to enable us to make early shipment.
Sincerely yours，

9. Ⅴ. Urging Delivery of the Order for Quilting Frame
Dear Sirs，
Re: Urging Delivery of the Order for Quilting Frame
We have the pleasure in concluding the trade with you for the Quilting Frames, measured 2×3 feet and the great convenience in quilting has made your products more and more popular in the customers.
As to the L/C, we have already established and sent you through the Bank of China after signing the Purchase Confirmation.
At present, the busy season is approaching and the brisk demands coming from the customers are pressing us to supply them in time the goods they ordered.
As we are in urgent need of the goods, we feel it necessary to stress the importance of making punctual shipment within the validity of the L/C. Any delay in shipment would be detrimental to our future business. Therefore, we are writing to inform you that in case of your delaying in shipment, we shall cancel our order with you.
We appreciate your cooperation.
Faithfully yours,

10. Sentences for Doing English-Chinese and Chinese-English Translating Practices:
1. Although the prevailing quotations are slightly higher, we will accept the order on the same terms as before with the view of encouraging business.
虽然当前报价稍高，但鉴于促进业务发展，我方将按以前同样条件接受订单。
2. We would like to draw your attention to the fact that the stipulations in the relative credit should strictly conform to our Sales Confirmation for avoiding subsequent amendments.
我方希望你方注意：有关信用证的规定必须严格符合销售确认书，以避免随后的修改。
3. Judging from the market information, the prices will still go up, so we recommend your immediate acceptance.
根据市场信息判断，价格仍会上涨，所以我方建议你方立即接受。
4. We confirmed having placed an order with you for XXX tons of walnut meat.
我方确认已向你方订购XXX吨核桃仁。
5. Referring to your enquiry of July 10, we regret that we have no supply in stock and are unable to accept your order. We shall contact you as soon as the supply position improves.
关于你方7月10日询盘，非常抱歉，我方手头现无现货，所以不能接受你方订货。当供应状况有所改善时，我方当与你方联系。

11. Sentences for Doing English-Chinese and Chinese-English Translating Practices:
6. With reference to the date of delivery, we suggest to fix it on 15th, May.
关于交货日期，我方建议定于5月15日。
7. We are not in a position to accept your order because of the seismic sea waves’ destroying the productive ability in our area.
由于海啸破坏了我地区的生产力，我方不能接受你方订单。
8. If this trial order is smoothly executed, we shall place further orders for your products with you .
如果这次试订货进行顺利，我方将进一步订购你方产品。
9. It is our hope that this order will be the first step to the long and friendly business relations between us.
我们希望这次订货将是迈向我们之间长久友好关系的第一步。
10. It is regrettable to say that we are unable to accept your order at the price requested, since our profit margin is so small that it does not allow us to make any concession by way of discounting prices.
很抱歉，我方不能按你方要求的价格接受订单，因为我方的利润幅度很小，不允许我们在价格上以打折作为让步。

12. Sentences for Doing English-Chinese and Chinese-English Translating Practices:
11. As we are in an urgent need of the commodity for the coming sales season, we would like to receive your fax for acceptance as soon as possible.
由于我方急需此种商品以供给即将到来的销售季节，我们希望尽快收到你方接受订单的传真。
12. In case that the goods are not available from stock, we would appreciate it if you could advise us of replacement goods with full particulars of the specifications, which can be supplied from stock.
万一库存无货可供，如蒙建议库存中可供的替代品，并附全部详细规格，我公司将十分感激。
13. Should you be interested in any of the items in the list, please let us know your requirements, stating quantity, style and sizes.
贵方如欲购清单中的任何产品，请告知贵方的需要，并请说明数量、式样和尺码。
14. As to a trial order, we are delighted to give you an order for 100 sets of your Electronic Computers Type XXX. Please note that the goods are to be supplied in accordance with your samples in your showroom.
关于试订，我们欣然订购贵公司XXX型电子计算机100台。请注意货品必须与你方展览室的样品一致。
15. We are pleased to receive your prompt reply to our enquiry dated July 15th about the captioned canned food. We want to place our order with you as per our Purchase Order enclosed.
我方欣然收到你方对我方7月15日关于标题项下罐头食品询价的立即回复，我方拟按我方所附购货单向你方订货。

13. Exercises
I. Translate the following sentences from English into Chinese.
1.We hope that you will be satisfied with our selection and that this order of yours will lead to further development of our business.
2.Your Sales Manager faxed us yesterday that our price was acceptable and asked us to secure supplies for you in the next 2 years.
3.CIF is a price term, which means the price includes the cost of goods and the insurance and freight for carrying the goods up to the destination.
4.We are sending you by separate airmail the samples, hoping you will find them satisfactory.
5.If we had been informed in time, we would have reserved these products for you.

14. Exercises
II. Translate the following sentences from Chinese into English.
1.我方有幸将你方来信中所要求的一份最新的目录附寄你方。
2.我方很遗憾地通知你方，我方库存中没有你方所需之货。
3.我们满意地发现你方产品质量高，价格也合理。
4.请通过劳埃德保险社经纪人为我们安排货物的保险事项。
5.我方产品的质量肯定能达到你方所要求的限度。