1. Commissioner Responsibilities
Contact Reports/Unit Visits
October 14, 2016

2. Purpose of Meeting
To train each of you individually on your responsibility as a Commissioner
Training on what must be done to fill your assignments in Scouting
Primary role is to:
“Serve as a Resource to Help Scout Units Succeed”
“Register w BSA and Receive Required Training”
“Provide initial orientation & instruction for units”
“Report the condition” of each unit
“Provide meaningful communication between
Units and the BSA District” through “Roundtable & Leadership Meetings”
“Establish a close relationship with Ward Scout
Leaders and Interact with them regularly”

3. View LDS Commissioner Orientation
Training
View LDS Commissioner Orientation
Go to My.Scouting.org
Go to BSA Learn Center
Click On Commissioners
Click on Down Arrow on Select a Training Program
Select LDS Commissioner Orientation
Follow instructions

4. Commissioner Responsibility
A very wise man once said:
“Performance improves when
performance is measured and
feedback given.”
How do we measure performance in Scouting?
What do we have that helps us measure performance and provide feedback to Scout Masters or leaders?
How many golfers in the audience today or basketball players?
What does the Scorecard or Scoresheet mean to the game?
To teach all Commissioners how to measure Scouting
Responsibility: One contact per month

5. Responsibilities Stake Young Men Presidency = Unit Commissioners.
Stake Primary Presidency = Unit Commissioners
Stake High Council = Assistant District Commissioner
All Commissioners need to report the “condition” of Scouting
How do you do it?
It is called a Unit Visit or a Contact Report
It means as commissioners you should “contact”the Scouting Units on a regular or monthly basis.

6. Who Are Commissioners? LDS Responsibility BSA Responsibility
High Councilors
Aaronic Priesthood
Assistant District Commissioner (ADC)
Primary
Stake Young Men Presidency
Unit Commissioners (UC)
Stake Primary Presidency
Each person filling one of these callings in the LDS Church should register
each year as a Commissioner
This is a separate BSA application
Registering with each Ward or Unit does not register you as a Commissioner
It is a separate registration!

7. Current Registered Jim Bridger Commissioners
Unit Commissioners
ADCs
Farrell Alleman
James Erickson
Rachelle Saxton
Rick Bolinder
Michael Archibald
Tammy Evans
James Schmidt
Kerby Barker
Douglas Flint
Blaine Whimpey
Susan Barker
Michael Hamblin
John Williams
District Commissioners
Dean Bowen
Chad Hughes
Elizabeth Williams
Leonard Defy
Chris Brackin
Michael Jackson
William Wilson
David Smith
Marvin Brady
Robert Leifson
Jeffrey Breininger
Dale Micheli
Jeff Bybee
Lance Norris
Deborah Cheney
Terrell Phelps
William Cluny
Garry Piiparinen
Charles Compton
Brian Richins
Lawrence Dickerson
Casey Rowland

8. Who Should Be Registered As A Commissioner?
Stake High Council
Primary
Young Men
Stake Young Men Presidency
President
1st Counselor
2nd Counselor
Stake Primary Presidency

9. How to Register?
If you are already registered in your Ward/Unit, then fill out the Adult Leader Application and use Position Code 91
Have your Ward/Unit Committee Chair sign it
Have your COR/Chartered Organization Representative to sign it
If you are not already registered in a Ward/Unit, then fill out the Adult Leader Application and pay fee to register
If you register every year as a commissioner when the Unit/Ward registers, then there is no additional fee

10. What Are Commissioner Tools?
It is a toolbox with many tools
Tools to help you as Commissioners
Tools to help improve Scouting Units
Tools to help Scout leaders be better prepared
Tools when used properly will assist Scouts
Tools only help if they are used
Need to use the right tool at the right time

11. What Do I As a Commissioner Need to Do?
Visit Scout Units
Unit Visits should be done on a recurring basis
Using Commissioner Tools perform a Simple Assessment on each Unit in the Ward
Using Commissioner Tools perform Detailed Assessments on the Unit in the Ward
Unit Commissioners should perform these functions in Commissioner Tools on an ongoing basis
Simple Assessments – regularly every month on a Unit.
Detailed Assessments – twice a year

12. What Do I Do in Commissioner Tools?
ADCs or DCs should assign Unit Commissioners to Units
Very important
District Commissioners should report on visit with Assistant District Commissioners(ADCs)
ADCs should report on their visits with Unit Commissioners
Unit Commissioners should record visits or contacts
Unit Commissioners should report on their visits with unit cub leaders, scout leaders, varsity leaders or venture leaders
Provide a scorecard for unit evaluation
Provide history of a unit performance

13. How to Get Access To Commissioner Tools?
Basic steps everyone must do to get access:
Register, Register, Register as a Commissioner-Very important
Go to my.scouting.org
Create a login and password for my.scouting.org
It typically takes minutes after password setup to get access
Click on the “Home” in the upper left hand corner
“My Dashboard” will appear
General list of options:
Commissioner Tools
Commissioner Administration
Training

14. Why Contact Reports? The mission of the Boy Scouts of America is?
Prepare young people to make ethical and moral choices over their lifetimes by instilling in them the values of the Scout Oath and Law.
Unit Commissioners must help strengthen Scout Units to fulfill this mission
Not all units are performing to the required level
Assistant District Commissioners (ADCs) and Unit Commissioners must coach, train and teach Cub, Boy, Varsity and Venture Scout Leaders!
How do you train if you don’t visit?

15. Commissioner Tools: My.Scouting.org

16. How to Navigate Commissioner Tools
Click on the District or Unit for which you are responsible
Pack 0603
Troop 0603
Crew 0603
Snow Horse 07
There are multiple sections to open
Commissioner Tools
Commissioner Administration
Training Manager
Member Manager
Any time you want to return to your Home or your dashboard just
click on the symbol in the upper left hand corner

17. To select a unit, put unit number in this box, “0042”,
This is what you see when you select a District as a District Commissioner
If you select a unit, you will only see the 4 or less Units in the charter
0083
To select a unit, put unit number in this box, “0042”,
The system will pull up all units for 0042

18. Commissioner Tools Jim Bridger District
Unfortunately, this is what many units look like.
No contacts have been made
No commissioners have been assigned

19. Entering a Contact
In Commissioner Tools, navigate to the Unit you wish to do a report on
Select “New Contact “
Select “Type of Contact”- Unit Meeting default -asterisked fields required
Select “Date of Contact” (Can load a date in the past)
Select “Unit health” – choose “declined, improved or unchanged”
Select either:
“Simple Assessment” – monthly or regularly
“Detailed Assessment”- twice a year
Simple Assessment - Fast and simple way to record a unit contact
Record concerns and/or positive ideas discussed
Complete an “Assessment” with every contact
Value of Assessment – measurement & feedback
“Performance Improves When Performance is Measured and Feedback Given”

20. Completing a Contact Report
Select “Overall Assessment Score”
1-5 in half point increments
Click on “Score” you desire to give the unit
Select “Comments Box”
Enter information on how service plan is being implemented
Special needs
Good ideas
General observations
Other relevant information
Select “Save and Complete Contact”
This completes a Simple Assessment
System will return to Unit Screen
Notice Health Score in Upper Right Hand Corner

21. Select New Contact

22. Unit Committee/Leader Meeting Unit Key 3 Unit Activity
Unit Meeting
Unit Committee/Leader Meeting
Unit Key 3
Unit Activity
Unit Parent Meeting
Other
Training and Membership
Planning and Budget
Membership
Program
Volunteer Leadership
Unit Priorities and Other Details
Unit health declined
Unit health improved
Unit health unchanged

23. Select Simple Assessment

24. Select Score

25. Unit Assessment Scoring Matrix
Relative Ranking
Score
Color
Definition
Program Plan
High 5
Green
Nearly an idea situation
Plan created and distributed
Medium-High 4
Lime
Making Progress towards the ideal unit
Plan completed
Medium 3
Yellow
Typical unit; could be improved
Meeting scheduled
Medium-low 2
Orange
Needs improvement; watch carefully
Unit will schedule
Low 1
Red
Weak situation; needs immediate action
No meeting planned

26. Type in Comments

27. Simple Assessment Score Now Shows on Unit Homepage

28. Indicates change since
last assessment
Indicates Simple Assessment
Previous Assessment

29. Average

30. There is room for improvement

31. The Council is only as good as the districts

32. What Success Looks Like
Goal: High percentage of units with assigned commissioners
Jim Bridger is at 2 or 0.7%
Trapper Trails is very low, less than 25%
Goal: High percentage of commissioners entering unit contacts
Currently Jim Bridger is at 0 or 0%
Should have 1 per quarter per unit of over 261 units
Goal: High percentage of units with Simple Assessments
Goal: High percentage of units with Detailed Assessments
Currently there are very few in Trapper Trails

33. Resources
Council Commissioners Tools Champion- Wendell Child – or
Recorded videos and webinars at my.scouting.org
Social media: America
Commissioner webpage:
Unit Service Plan and Commissioner Tools-left hand side toward bottom of page
Here is some additional training:

34. Summary www.scouting.org/scoutsource/Commissioner/tools.aspx -
of America
Training on Unit Assessments and Service Plan
Commissioner Tools training on YouTube
Entering a Unit Contact
Simple Assessment
The Detailed Assessment
Unit Service Plan
Unit Assessment Scoring
Why Build a Unit Service Plan
Many other on line training courses
Goal: Do One Contact a Month

35. Detailed Assessment 6 Steps in the Detailed Assessment
Training and membership
Finance
Membership – status
Program
Leadership and Governance
Unit Priorities and Other Details
Each category allows for detailed reviews of performance
Allows for a unit service plan to be created on each category as necessary