1. T-Mobile Service Transition Timesheet Tool
Proposal / Mockup / Statement of Work
RAM
Architecture & Design
Infrastructure User Interface Development Testing & Documentation
Bill Jones
Phase 0 - Complete
Requirements Time Estimates Problem Statement/Pain Points Planning & Strategy
Robin Jacobs
Rachel Harnasch
Phase 1 - TBD
Phase 2 - TBD
Project Owner
Toni Green
FieldGlass liaison
File Transfers Imports/Exports
Requirements Systems Design Features & Metrics

2. Opportunity Statement
Opportunity Statement – Nearly every step of the timesheet process is error prone, disorganized, and a huge waste of time With a few simple updates to our processes and the implementation of the Timesheet Tool (which we already have), we can resolve nearly every issue from selecting projects to charge to validating submitted timesheet Nearly everything can be automated and instantly processed.
Proposal – 4 step process.
Make a pilot group for Timesheet Tool - Phase 0.
Present Excel version against Visual Studio Windows Application version.
Take TT to Phase 1 – Release in stages
Take TT to Phase 2 – Release in stages
Success Criteria – 100% adoption, nearly 100% automated, near zero FieldGlass upload errors, total annual time savings > $150K and/or 45 hours a week. Returned timesheets should be significantly reduced. Validation should take a fraction of the time, and timesheets should only take a few minutes for those who bill to all projects.
Opportunity Statement

3. Current Timesheet Process
Clarity Data Update
New projects are added, updated, deleted.
Timesheet Admin allocates Clarity projects so employees can bill
Project Plan Update
Get Project Plan PR Codes for timesheets
Do a Clarity lookup for SAP codes
Filter out dark, restricted, Op, etc.
Request Clarity allocations for missing projects
Validate that each project is in FG list
Update FG CSV if necessary
FG Upload CSV
Locking issues
Delays CSV export to FG waiting for people to check in and out
People enter data incorrectly
Prep and Send to FG
Complete/Submit Timesheets
Manual add each project to FG and Clarity
Calculate daily hours per project
Adjust for Time Off / Overtime
Compare delta
Approve/Reject Timesheets
Compare allocations against Project Plan
Find delta for Clarity to FG
Find delta for Time Off Calendar to timesheets
Repeat Process for the Rejects
Several complicated and tedious steps with current processes.
Current Timesheet Process

4. Proposed Timesheet Process
Clarity Data Update
New projects are added, updated, deleted.
Timesheet Admin allocates Clarity projects so employees can bill
Automate allocations based off master list
Audit PR to SAP mapping for accuracy
Project Plan Update
Get Project Plan PR Codes for timesheets
Do a Clarity lookup for SAP codes
Filter out dark, restricted, Op, etc.
Request Clarity allocations for missing projects
Validate that each project is in FG list
Update FG CSV if necessary
Timesheet Tool
Employee
Enter PR codes, get complete list of projects
Auto submits FG CSV records
Admin
late people
Generate CSV
FG Upload CSV
Locking issues
Delays CSV export to FG waiting for people to check in and out
People enter data incorrectly
Prep and Send to FG
Complete/Submit Timesheets
Need a way to bulk add a list to Clarity
Calculate daily hours per project
Adjust for Time Off / Overtime
Compare Delta
Approve/Reject Timesheets
Compare allocations against Project Plan
Find delta for Clarity to FG
Find delta for Time Off Calendar to timesheets
Delta automated with Phase II of Timesheet Tool
The Timesheet Tool reduces most of the work, from hours to minutes.
Key
Proposed Timesheet Process
= Obsolete
= New Feature

5. We can leverage what we have
Phase 0 of the Service Transition Timesheet Tool is complete

6. Select, Paste, Click….DONE!
Service Transition Timesheet Tool
For Submitters – Easy as 1, 2, 3
Select your name
enter you list of PR Codes
click the button.
Note 1: Creates the list below
Note 2: The SAP codes are automatically added to the FieldGlass upload CSV for you.
Finds SAP Codes
Found in Clarity master list?
Previous error trying to upload to FG?
The Yes values are auto added to the CSV
Found in FG master list?
Finds Project Names
Passes all tests to bill to Clarity and FG
Do you have it in your personal FG list?
Select, Paste, Click….DONE!

7. Phase 0
User
User list of projects with all data
Auto submit FG Uploads
Admin
Refresh
Who has/has not
Generate CSV
Phase 1
Clarity db connection – live data
SharePoint Time Off Calendar – live data
FG – Timesheet history – drop file
FG FTP Drop File
FG FTP Intake Files
Automate Validation