1. Presented by the office of campus life
Planning 101
Presented by the office of campus life

2. Who are we? Ellen Malito, Associate Director of Campus Life
Leighann Pittsford, Graduate Student
Teri Deardorff, Graduate Student

3. Session Goals Learn how to effectively plan a meeting
Learn steps for planning larger events on campus
Begin to plan an event for Spring Semester for your organization

4. Effectively Planning a Meeting
Create an agenda (and follow it!)
Designate times for ‘New Business’ and member concerns
Be respectful of your peers’ time

5. Call to Order
Introduction of guests or new members
Old business
Review of items with unfinished discussion from previous meeting
Updates on completed tasks
Discussion of events that pertain to the organization (Student Organization Fair interest, success of an open house, etc.)
Updates from executive members/committees
New Business
Upcoming items, tasks, or events that need discussed
Ideas for upcoming meetings/events
Recognition of members
Questions or Concerns from general body
Reminder of next meeting or event
Sample Meeting Agenda
Use this as a suggestion – your organization will have unique needs!

6. Planning Events on Campus
General Steps
Decide the type of event to be held
Decide the type and/or amount of space you need for your estimated/desired attendance
Find a date and time that the room or space you want is open, then reserve it
See Pam Chamberlain in HMSU 222 if you want to request space inside HMSU
When your reservation is confirmed, make an event on Treehouse!
Determine your food needs (if any) and make an order – if using Sodexo (required inside HMSU) visit them on the 2nd floor
Advertise for your event!

7. Reservations
You can browse for spaces in HMSU through Treehouse, but you cannot request space online
Go to HMSU 222
Classroom requests must be done online

8. Catering with Sodexo
Shoestring Menu – discounted food for student organizations
Offered to student organizations at a reduced price
Must place order at least one week prior to event
Check out Sodexo’s catering menu to pick your menu
Make sure that you know your account name

9. Contracts
If you’re going to bring an outside vendor, come talk to us about the contracts you will need to fill out!

10. Let’s practice!