2. Title I Program Components and Funding Structure
Board of Education Meeting
October 18, 2016
Good Evening President Latham, Board Members, and Dr. Collins-Hart. I am here tonight with Lynette Jackson, our Director of Federal Programs, to share with you an overview of the Title I Program Components and Funding Structure.

3. Title I, Part A Part of Elementary and Secondary Education Act
No Child Left Behind (NCLB)
Every Student Succeeds Act (ESSA)
To provide financial assistance to school districts and schools with high numbers or high percentages of children from low-income families
To ensure that all children meet challenging state academic standards
Title I, Part A is a part of the federal Elementary and Secondary Education Act which was reauthorized as the No Child Left Behind Act in 2002 and the Every Student Succeeds Act, or ESSA, on December 10, Since ESSA is relatively new, we are still required to follow the guidelines as dictated in the No Child Left Behind Act which is what tonight’s presentation will cover. However, the ESSA guidelines will be followed for the school year.
The purpose of Title I is to provide financial assistance to school districts and schools with high numbers or high percentages of children from low-income families and to ensure that all children meet challenging state academic standards.

4. Title I, Part A
Federal funds are allocated through a statutory formula based primarily on census poverty estimates and the cost of education in each state
School districts must also use Title I funds to provide services for eligible private school students
The federal government uses a formula primarily based on census data to determine how much money to allocate to states and districts. As part of title I, school districts must allocate money to any student who lives in the attendance area of a title I school and attends a private school.

5. Title I, Part A
School districts target the Title I funds they receive to public schools with the highest percentages of children from low-income families
Per federal guidelines:
Schools with at least 40% of children from low-income families are eligible to use Title I funds
Schools with at least 75% of children from low-income families are required to use Title I funds
From the money allocated to the district, we then have to target the Title I funds to our schools with the highest percentages of children from low-income families following 2 federal guidelines:
Schools with at least 40% of children from low-income families are eligible to use Title I funds
Schools with at least 75% of children from low-income families are required to use Title I funds

6. Types of Title I Programs
Targeted Assistance Program
Title I paid staff can only work with identified students
Adds on services for only those students identified as most at- risk
Schoolwide Program
A minimum of 40 percent of students in the school must be from low-income families
Redesigns the total educational program to serve all students in the school
Schools receiving Title I funds can choose whether they wish to operate as a targeted assistance program or a schoolwide program.
A targeted assistance program employs staff paid with Title I funds to serve only those students who have been identified as being most at-risk of not meeting the state’s learning standards. Services to eligible students may be provided in a “pullout” setting on a limited basis, or may be provided in the regular classroom by Title I-paid staff.
As long as a minimum of 40 percent of students in the school are from low-income families, a school may operate under a schoolwide Title I program. These schools conduct a comprehensive needs assessment to develop a program to upgrade the entire educational program of the school and improve the achievement of all students, particularly those who are low achieving.

7. Schoolwide Title I Programs
Plan for comprehensive, long-term improvement
Targets English Language Arts and Math instruction
Serve all students with appropriately qualified teachers and paraprofessionals
Provide continuous learning for staff, parents, and the community
In Hazelwood, we have chosen to use our Title I building funds for schoolwide programs in order to plan for comprehensive, long-term improvement for all of our students in the designated buildings.
Each Title I school’s plan must address how the school will:
Target English Language Arts and Math instruction
Serve all students with appropriately qualified teachers and paraprofessionals
Provide continuous learning for staff, parents, and the community

8. Schoolwide Title I Programs
Use research-based practices to develop and implement enriched instruction for all students
Use inclusive approaches to strengthen the school’s organizational structure
Engage in continuous self-assessment and improvement
Use research-based practices to develop and implement enriched instruction for all students
Use inclusive approaches to strengthen the school’s organizational structure, and
Engage in continuous self-assessment and improvement

9. Core Elements of a Schoolwide Program
Comprehensive needs assessment to identify the school’s strengths and challenges
Comprehensive schoolwide plan that describes how it will achieve the goals identified in the needs assessment
Annual evaluation of the outcomes and the plan’s implementation
Initial inclusion into the Schoolwide program process begins with a year-long planning process which includes a comprehensive needs assessment in order to identify the school’s strengths, challenges, and prioritized needs.
Using information and data collected through the needs assessments, schools develop a plan that describes how it will achieve the goals it has identified in its needs assessment. The plan includes many components, including, but not limited to:
Research-based school reform strategies, such as Response to Intervention, Positive Behavior Interventions and Supports, and Professional Learning Communities
High-quality, on-going professional development
Strategies to increase parental involvement
Preschool Education, and
Activities to ensure that students who experience difficulty are getting additional assistance
Each year, Title I schools evaluate the outcomes of their plan and make necessary revisions when developing the next year’s plan.

10. Distribution of Title I Funds
Initial Allocation from Missouri Department of Elementary and Secondary Education (DESE)
Carryover & Adjustments added to initial allocation
District distributes final allocation to set asides and school distribution funds
District allocates funds from distribution funds to Title I schools based on a per pupil formula
Title I schools build school budget according to School-wide Title Plan
This slide shows a simplified process of how Title I funds start at the state level and flow to the building level.
The Missouri Department of Elementary and Secondary Education, or DESE, determines the initial Title I allocation for each school district.
The District receives additional funds, called Carryover and Adjustments, from DESE which get added to the initial allocation for a final allocation each year.
The District has the responsibility of dividing the initial and final allocations up between a set aside fund and a school distribution fund. School distribution fund refers to the individual schools that are identified as being Title I.
The District then distributes the school distribution funds to the individual Title I schools based initially on a per pupil formula.
Finally, Title I schools develop individual school Title I budgets based on their Schoolwide Title I Plan.
You will note that the boxes on this slide are color-coded so that the boxes in yellow are steps that the state has complete control over, the boxes in green the district has control over, and the box in blue the individual schools have control over.
Next, Lynette Jackson will give you a more detailed look at each of these steps.

11. Distribution of Title I Funds
Initial Allocation from Missouri Department of Elementary and Secondary Education (DESE)
Carryover & Adjustments added to initial allocation
District distributes final allocation to set asides and attendance center distribution funds
District allocates funds from distribution funds to Title I schools based on a per pupil formula
Title I schools build school budget according to School-wide Title Plan
First, DESE determines the initial Title I allocation for each school district.

12. Initial Allocation Criteria
Census Poverty and Foster Care Counts
Hazelwood School District Census Poverty = 3,505
Hazelwood School District Poverty Percent = 16.87%
Foster Child Counts are reported to DESE from January Core Data (new requirement in 2017)
Neglected and Delinquent Counts
Marygrove is designated as a neglected institution
140 students
They determine the initial allocation from specific criteria.
First, they look at Census Poverty and Foster Care Counts from census data, income tax reports, and reports from social services
Our Census Poverty is currently 3, 505 children or 16.87%
The state obtains this information from the federal government census data
Next, they look at whether we have any neglected or delinquent institutions within our school district’s attendance area. Marygrove is a neglected institution within the Hazelwood School District and had 140 students in Hazelwood this past January.

13. Initial Allocation Criteria
Non-public Enrollment
Any student attending a private school whose home school is a Title I school
137 students
Hold Harmless Percentages
Hazelwood School District must receive not less than 90% of the amount made available for the preceding year
The initial allocation is also based on the amount of students attending private schools whose home school is a Title I school; this count was 137 students this past January.
Under what’s called Hold Harmless and due to our Census Poverty of 16.87%, the state cannot allocate less than 90% of the title funds made available to us last year.

14. Initial Allocations from DESE
School Year
Initial Allocation
2015 – 2016
$4,767,490
2016 – 2017
$4,475,705
2017 – 2018
$3,982,948*
In the top row, you can see that last school year, DESE initially allocated $4,767,490 to the Hazelwood School District for Title I. This school year, that dollar amount decreased to $4,475,705. We are predicting an initial allocation of at least $3,982,948 for the school year due to funding changes at the federal level for all federal programs.
* Prediction

15. Distribution of Title I Funds
Initial Allocation from Missouri Department of Elementary and Secondary Education (DESE)
Carryover & Adjustments added to initial allocation
District distributes final allocation to set asides and attendance center distribution funds
District allocates funds from distribution funds to Title I schools based on a per pupil formula
Title I schools build school budget according to School-wide Title Plan
Next, The District receives additional funds, called Carryover and Adjustments, from DESE which get added to the initial allocation for a final allocation each year.

16. Carryover & Adjustments
Carryover from DESE
School Year
Initial Allocation
Carryover & Adjustments
2015 – 2016
$4,767,490
$1,482,167.85
2016 – 2017
$4,475,705
$1,553,260.09*
2017 – 2018
$3,982,948*
Too early to predict
Last school year, the state gave us an additional $1,482,167 in carryover and adjustment funds to be added to our initial allocation. This year, we predict the carryover to be $1,553,260. The carryover and adjustment funds include title I money for students that have transferred here from Normandy and Riverview Gardens School Districts and a percentage of unused title I money from the preceding year.
* Prediction

17. Final Allocations from DESE
School Year
Initial Allocation
Carryover & Adjustments
Total Final Allocation
2015 – 2016
$4,767,490
$1,482,167.85
$6,249,657.85
2016 – 2017
$4,475,705
$1,553,260.09*
$6,028,965.09*
2017 – 2018
$3,982,948*
Too early to predict
Each year’s final allocation is the sum of the initial allocation, carryover, and adjustments. As you can see, our final allocations are predicted to be a little lower than last year’s total final allocation.
* Prediction

18. Distribution of Title I Funds
Initial Allocation from Missouri Department of Elementary and Secondary Education (DESE)
Carryover & Adjustments added to initial allocation
District distributes final allocation to set asides and school distribution funds
District allocates funds from distribution funds to Title I schools based on a per pupil formula
Title I schools build school budget according to School-wide Title Plan
After the District receives its total allocations, the District has the responsibility of dividing the initial and final allocations up between a set aside fund and a school distribution fund.

19. Title I Grant Application Budget
General Set Asides
Costs for Administering Federal Program Grants
District-wide Parent Involvement
Homeless Education
Title I Preschool
Title I Summer School
Neglected Institutions
Delinquent Institutions
Highly Qualified Teachers
Total School Distribution Funds for Identified Schools
At the District level, we have to allocate money from the District’s final allocation to cover the general set asides, which include:
Costs for administering the federal program grants – this includes salaries to administer and facilitate federal programs, office supplies, and training
District-wide Parent Involvement, which includes Parent University
Homeless Education, which includes programming, supports, and uniforms for families in transition
Title I Preschool, which includes 7 full day classrooms at the Title I schools and 10 half-day classrooms at our district early childhood centers.
Title I Summer School, which includes additional title funded positions and programs in addition to Sunny Start which is open to all incoming kindergarten students,
Neglected Institutions, which includes a full-time teacher at Marygrove plus materials and supplies, and
Funds to cover professional development if any of the Title I buildings do not have highly qualified teachers
The remaining money is then put into the Total School Distribution Funds for identified Title I schools.

20. Title I Grant Budgets School Year Total Final Allocation Set Asides
Distribution Fund for Identified Schools
2015 – 2016
$6,249,657.85
$2,349,793.44
$3,896,864.41
2016 – 2017
$6,028,965.09*
$2,500,000*
$3,528,965.09*
Last year, we distributed a little over 2.3 million dollars to set asides and close to 3.9 million dollars to the School Distribution fund. This year, we predict to have a little over 3.5 million dollars to be spread out among our Title I schools.
* Prediction

21. Distribution of Title I Funds
Initial Allocation from Missouri Department of Elementary and Secondary Education (DESE)
Carryover & Adjustments added to initial allocation
District distributes final allocation to set asides and school distribution funds
District allocates funds from distribution funds to Title I schools based on a per pupil formula
Title I schools build school budget according to School-wide Title Plan
The District distributes the attendance center distribution fund to the individual Title I schools initially based on a per pupil formula. The next few slides will outline how the district determines which buildings are designated as Title I.

22. Title I Schools Based on Total Economic Deprivation
Public Low Income # divided by the Total Enrollment
Schools that have reached 75% Total Economic Deprivation by the January Enrollment date must be identified as Title I schools per federal guidelines
District determines other schools to identify with Total Economic Deprivation between 40% and 75%
Must rank schools based on Total Economic Deprivation at each level (elementary schools, middle schools, and high schools)
Schools at the top must be served prior to lower ranked schools within each level
The district designates Title I schools based on each school’s Total Economic Deprivation, which is calculated from the number of free and reduced lunch applications divided by the school’s total enrollment.
No Child Left Behind requires us to designate any school that has reached 75% Total Economic Deprivation as a Title I school. We can then determine which other schools we want to identify as long as their total economic deprivation is between 40% and 75%. However, we must rank all of our schools based on their total economic deprivation at each level. When identifying schools, we have to designate higher ranked schools before we designate lower ranked schools.

23. Title I Economic Deprivation Trend Data
Distribution Amount
$3,528,965.03*
$3,896,864.41
$3,232,475.02
$2,081,807.62
Larimore
91.54%
92.11%
81.91%
76.39%
Grannemann
87.70%
85.17%
79.79%
76.24%
Twillman
86.22%
87.28%
80.49%
81.07%
East Middle
84.76%
84.26%
78.49%
72.66%
Southeast Middle
84.17%
84.57%
81.32%
75.66%
Keeven
83.91%
81.70%
78.61%
74.39%
Arrowpoint
81.43%
82.91%
77.65%
72.98%
Jury
76.31%
71.59%
63.05%
64.66%
Townsend
74.75%
73.10%
71.03%
69.09%
East High
72.87%
72.79%
71.40%
64.91%
Armstrong
72.09%
67.32%
58.33%
62.69%
Central Middle
67.40%
68.57%
63.02%
60.70%
Garrett
66.25%
63.16%
57.43%
53.71%
Here are the total economic deprivation rates for our schools over the last 4 years. The cells highlighted in orange have reached a 75% Total Economic Deprivation rate and therefore had to be designated as Title I in that year. Schools in blue are additional schools that were identified as Title I schools. You will notice that this year, this includes Townsend and East High. Townsend is identified as a Focus School by the state due to their academic performance and the feeder middle schools to East High have an economic deprivation rate of over 84%. Schools in green are the schools that participated in the planning process with the prediction of possibly becoming Title I the following year. Armstrong will become a Title I school next year if their Economic Deprivation rate raises to 75% or more.
Looking at this year’s numbers, the second column from the left, we have 10 Title I schools, 8 of which have to be designated as Title I. The second row from the top shows how much Title I money we have to distribute among the Title I schools. So for this year, we will have a little over 3.5 million dollars to distribute among all 10 Title I schools. Last year, we had 3.8 million dollars to distribute among 8 Title I schools.

24. Distribution of Title I Funds
Initial Allocation from Missouri Department of Elementary and Secondary Education (DESE)
Carryover & Adjustments added to initial allocation
District distributes final allocation to set asides and school distribution funds
District allocates funds from distribution funds to Title I schools based on a per pupil formula
Title I schools build school budget according to School-wide Title Plan
The final step in the budgeting process is for each Title I school to develop their school budget according to their schoolwide Title I plan.

25. Individual School Title I Budget Components
Supplemental Instruction for Students
Non-Instructional Supports
Professional Development
Parent and Community Involvement
After receiving their school Title I allocation from the district, each Title I designated building then develops their Title I budget based on their Title I Comprehensive Schoolwide Plan and the money they need for each of the components on the slide.

26. Supplemental Instruction for Students
Instructional staffing
Materials and supplies
Instructional programs
Interventions
Online academic programs
Supplemental instruction for students includes:
Instructional staffing
Materials and supplies
Instructional programs
Interventions
Online academic programs

27. Non-Instructional Supports
Non-instructional staff
Materials and supplies
Non-instructional supports include:
Non-instructional staff
Materials and supplies

28. Professional Development
Instructional Guides
Content Consultants
Workshops/Conferences
Additional Staff Learning Outside of School Day
Books
The Professional Development budget for Title I includes:
Instructional Guides
Content Consultants
Workshops/Conferences
Additional Staff Learning Outside of School Day
Professional Development Books

29. Parent and Community Involvement
Family Events
Parent Involvement Activities
Parent Workshops
Teacher Salaries/Stipends for Parent Involvement Work
Title I Funds for Parent and Community involvement include family events, parent involvement activities, parent workshops at the building level, and salaries and stipends for parent involvement work.

30. Federal Requirements for Title I Funds
Maintenance of Effort
Districts must maintain a comparable level of funding for schools from year to year
Failure to comply will result in reduction of Title I allocations from DESE
Comparability of Services
Must ensure that Title I schools are receiving comparable services to non-title I schools
Failure to comply will result in loss of all Title I funds
Expenditures must be Supplemental
Districts may not supplant
As the district and the building use their Title I funds, they have to follow various federal requirements:
Districts must maintain a comparable level of funding for Title I schools from year to year. Failure to do this would result in a reduction of Title I allocations from DESE
As a district, we must ensure that Title I schools receive comparable services to non-title I schools. In other words, we have to use the same staffing criteria for all schools, regardless of their Title I status. Failure to meet this requirement in any one Title I building would result in a loss of all of the district’s Title I funds.
All expenditures must be supplemental in nature; otherwise it’s called supplanting and would result in a loss of Title I funds.

31. Supplement, Not Supplant
Title I funds can only supplement the funds that would, in the absence of federal funds, be made available from state and local sources for education of students participating in programs assisted under Title I, and not to supplant such funds
Key Question: What would have happened in the absence of federal funds?
Title I funds can only supplement the funds that would, in the absence of federal funds, be made available from state and local sources for education of students participating in programs assisted under Title I. The Key Question we have to ask ourselves is: What would have happened in the absence of federal funds? Another way of asking this is, Are we using federal funds to pay for something that the District pays for in non-Title I buildings? If the answer is yes, then we would be supplanting.

32. That concludes our presentation
That concludes our presentation. At this time, we would be happy to answer any questions.